Participation in the webinar is open to all panelists. The majority of host controls are available to them, including sharing content, their video and audio, and viewing the attendees’ list. The webinar host must grant you panelist permission before the webinar begins or promote you to panelist status during the live session. Find out more about webinar roles.

The maximum number of panelists will depend on the meeting capacity of the host, while the maximum number of webinar participants will depend on the webinar capacity. Examples include:

• You have a Webinar 500 license and a default meeting capacity of 100 in your Pro account. As a result, you would be able to host a webinar with up to 500 attendees and a maximum of 100 panelists due to the meeting capacity, totaling 600 people (500 attendees + 100 panelists).
• You have a Webinar 1000 license with your Business or Enterprise account, and your meeting capacity is 300.
• Due to the meeting capacity, you could host a webinar with up to 1000 attendees and 300 panelists, for a total of 1300 (1000 attendees + 300 panelists).
• You own a license for Large Meetings 1000 and a license for Webinars 1000. If you did this, you would be able to hold a webinar with up to 1000 attendees and 1000 panelists, for a total of 2000 (1000 attendees and 1000 panelists).

This article covers:

• Adding panelists
• Recurring webinars
• Importing panelists using a CSV file
  • Creating a CSV file of panelists
  • Importing the CSV file
• Removing panelists

Prerequisites for creating panelists

• Zoom Webinar Add-on licensed users (500, 1000, 3000, 5000, 10000, or 50000)
• A scheduled webinar (with or without registration)

How to manually add panelists

As a webinar panelist, you can invite a person or Zoom Room.

• Log in to the Zoom web portal.
• Select Webinars.
• Find the webinar you wish to add panelists to.

• Find the Invite panelists section at the bottom of the page and click Edit.

• To invite them, enter their name and email address. Enter the room name if you’re inviting them to a Zoom Meeting. Email/Zoom Rooms will display the room’s location.

• If you wish to add more panelists, select Add Another Panelist.
• Select Save to invite the new panelists.
  After you click Save, a welcome email will be sent to all newly added panelists if you checked Send invitation to all newly added panelists immediately.

Notes:

• Depending on your maximum meeting capacity, you can add up to 1000 panelists.
• If you want to add or delete panelists before the webinar, you can do so anytime.
• In order to join the webinar as a panelist, panelists must either use their unique join link, or sign into their Zoom account on the desktop or mobile app with the email associated with their panelist assignment. You will be able to join the webinar as a panelist rather than as an attendee during the live webinar, which enables you to join the practice session before attendees can join. This is often used for rehearsals and to fine-tune presentations before being live in front of attendees.

How to add panelists during a recurring webinar

All webinars in a series are open to the user as a panelist. They will have to be added as a panelist before the webinar you want them to be a panelist for and removed before the next occurrence if you want them to join as a panelist only for one occurrence.

How to import panelists using a CSV file

A CSV file can be uploaded to the web portal if you want to add panelists in bulk to a webinar.

How to create a CSV file of panelists

1. Excel is an open-source spreadsheet program.
2. Start a new file. A CSV sample file is also available.
3. Enter the following information:
   • Column A:
   • Each panelist’s email address.
   • Column B:
   •  Each panelist’s full name.
     Note:
   • Column titles such as Email Address and Full Name should not be entered.
4. CSV files (comma-delimited) should be saved.

How to import the CSV file

1. Log in to the Zoom web portal.
2. Select Webinars.
3. Then, click the topic of the webinar for which you want panelists to be added.
4. Find the Invite panelists section at the bottom of the page on the Invitations tab and then click Import from CSV under the Import from CSV section.
5. After clicking Import, the panelists will be imported.
6. You will need to select the CSV file you created earlier.
   A list of the panelists you are importing will appear on the screen. There are several options available to you:
   • Resend:
   •  Email the panelists immediately.
   • Copy:
   •  Make sure the panelists receive an invitation.
   • Delete:
   • Remove the panelist from the import.
   • Send invitation to all newly added panelists immediately:
   • After you click Save, send an invitation email to all panelists being imported.
     Note:
   •  In the Invite Panelists section, click Edit if you don’t see a list of the panelists you are importing.
7. Click Save.

How to remove panelists

• Log in to the Zoom web portal.
• Select Webinars.
• Click the topic of the webinar you wish to remove panelists from.

• Find the Invite panelists section on the Invitations tab and click Edit.
• Click Delete to the right of the panelist’s name.

• Then click Save.
• All webinars in the series will be removed from this panelist’s schedule, and he must register as an attendee instead.