Allow someone to schedule Webex Meetings on your behalf in Microsoft Outlook
By using Webex Scheduler or Webex Productivity Tools, you will be able to delegate the task of scheduling meetings to someone else from Microsoft Outlook through Webex Scheduler. In this way, you are able to keep track of your calendar even if you’re not near a computer or if someone else manages it for you.
Allow someone to schedule meetings on your behalf overview
A Webex host can manage your Webex meetings from Microsoft Outlook for Microsoft Exchange, if you first give them scheduling permissions on your Webex site, so that they can manage your Webex meetings from Microsoft Outlook for Microsoft Exchange. In Microsoft Outlook, you need to share your calendar with the other host, and you need to assign that host as a delegate. It is only necessary to assign the other host as a delegate in Microsoft Outlook if you are using Microsoft Outlook with a Microsoft 365 account.
If the delegate does not already have a host account, they will need to install Webex Scheduler as well as Webex Productivity Tools on their computer.
End of support for Mac Productivity Tools
In mid-May, Microsoft plans to start blocking injection-based plugins in Mac Outlook, which will result in the final release of Productivity Tools for Mac being 41.5. If you are using Webex, then you should use the Webex Scheduler instead of Microsoft Outlook for Mac.
It has been determined that the Webex Productivity Tools are separate packages from the Webex Meetings desktop app from version 39.10. As of 41.2, Productivity Tools will no longer be able to integrate with IBM Lotus Notes, IBM Sametime, Microsoft Lync, Internet Explorer, or Skype for Business.
Set scheduling permission in Microsoft Outlook
- Choose Share Calendar > Calendar from the Home ribbon in Microsoft Outlook when you are viewing the calendar in the calendar.
- Add the item to your cart by clicking the Add button.
- In the field Delegate, that person’s name or email address should be entered, and then click Add, and finally click OK to assign them as your delegate.
- Select Delegate from the list of permissions, and then click OK.
- Choose Calendar Permissions from the Home ribbon in Microsoft Outlook when you are viewing the Calendar.
- From the Properties window, click on the Permissions tab to see what permissions are set.
- Identify the person you wish to assign as a delegate by entering their name or email address in the appropriate field.
- You can click the Add button after selecting the Delegate option from the Permissions drop-down menu.
- Please click on the Done button to finish the process.
- You can access the Calendar by using the Microsoft Office Web App.
- Please select Sharing and permissions from the menu under My Calendars, and then click the More options icon to the right of Calendar.
- Adding someone as a delegate is as simple as entering their name or email address in the field provided.
- Click the Share button after you have selected Delegate from the permissions drop-down menu, and then click the OK button.
Frequently Asked Questions
How do I allow someone to schedule my WebEx meeting on my behalf?
Click the More options icon next to Calendar under My Calendars, and then select Sharing and permissions, which will enable you to share calendars with others. To add someone as a delegate, you will need to enter their name or email address in this field. Click on the Share button after you have selected Delegate from the permissions drop-down menu.
How do I add an alternate host to a WebEx meeting in Outlook?
The Cisco Webex group on the Outlook ribbon can be found under the meeting invitation. On the meeting invitation, click the Add Webex Meeting button. Choose the Cisco Webex Preferences option from the Cisco Webex group. During the Cohost section, you will be able to check the corresponding checkboxes for the people you would like to be included as cohosts for the meeting. Please select the OK button.
Can you set up meetings from administrative calendars for Webex in Outlook?
How do I grant access to Webex?
It is possible for you to enable or disable Cisco Support read-only access to your organization in Cisco Webex Control Hub by going to Settings, scrolling to Support Access, and enabling or disabling Cisco Support read-only access. No matter what level of access you grant or deny to a support agent, you still have the option of granting them temporary full admin access.
How do I change the host of a scheduled Webex meeting?
Webex Meeting: Add Alternate Host to Webex Meetings
- In the menu bar, click on the button Schedule Webex Meeting.
- The details of the meeting need to be entered into the To: field and attendees need to be added.
- Select the Change Settings option from the menu bar on the left side of the screen.
- If you choose the Resource tab, you will be able to select an alternate host from the list of attendees.
Can an alternate host start a Webex meeting?
It is possible to specify a cohost or alternate host, as an administrator, within Webex Meetings and Webex Events so that hosts can have a cohost or alternate host available. The host has the option of having that person or a video system user start the meeting in their place if they can’t attend the meeting themselves or are running late.
All images and contents credit goes to help.webex.com