Changing basic and advanced cloud recording settings in zoom App

When you enable cloud recording, you can decide which recording settings are applied to any meetings or webinars you record to the cloud. Accounts, groups, or individual users can apply these settings. Additionally, you can manage other cloud recording settings for users or groups within your account if you are the account owner or admin.

Notes:

• Paid members can enable or disable settings as desired in their own accounts if a setting is not locked.
• When a paid member’s account settings are locked, they cannot enable or disable those settings and must contact their account admins to make any changes.

Prerequisites for changing cloud recording settings

• Cloud recording is enabled
• for Pro, Business, and Enterprise accounts
• that are licensed

How to apply individual settings to your cloud recordings

Cloud recordings can be customized according to a host’s preferences, including the type of view, whether public chat messages are included, and the timestamp. Users and groups will be able to keep the settings they had previously changed.

These settings can be enabled, disabled, and locked by account owners and admins.

1. Zoom’s web portal requires you to sign in.
2. To do so, go to the menu and select:
   • You can change account settings if you are an owner or administrator of the account. Click Account Management and then Account Settings.
   • Click User Management, then Group Management, and then click the relevant group name from the list if you are an account owner or administrator changing group settings.
     Note:
   •  The Group Management page has been renamed to Groups if you signed up for a Zoom account after August 21, 2021; or if the New Admin Experience is enabled on your account.
   • Licensed hosts should click Settings.
3. Select Recording.
4. Make any necessary adjustments to the basic and advanced recording settings.
5. Then click Save.

Basic cloud recording settings

Depending on what you want to record in your video, you can select or clear the following cloud recording settings. Whatever you select will be recorded in your video.

• Record active speaker with shared screen:
•  Capture both the active speaker’s view and shared content simultaneously.
• Record gallery view with shared screen:
• Take a video of both the gallery view and shared content at the same time.
• Record active speaker, gallery view and shared screen separately:
• Each video should be recorded separately.
  • To record the active speaker only, select Active speaker.
  • To record only the gallery view, select Gallery view.
  • To record only the shared screen, select Shared screen.
• Record an audio only file:
•  Save only the audio of the video. A recording of the audio will be provided to you as an M4A file.
• Save chat messages from the meeting / webinar:
•  If you want to save the chat messages from the meeting/webinar, check this box. Upon completing the meeting/webinar you will receive a TXT file with the transcript.
  Note:
•  Meeting transcripts saved in the cloud will only include chat messages sent to everyone in the meeting. The saved chat will only contain messages from the host and panelists to all participants during webinars. No private messages are saved between individuals.

Advanced cloud recording settings

The following options can be selected or cleared to fine-tune and add specifics to your cloud recordings:

• Add a timestamp to the recording:
•  You can add a timestamp to your cloud recording. A host’s time zone will be displayed, based on their Zoom profile.
• Display participants’ names in the recording:
•  Display participants’ names at the bottom of their videos.
• Record thumbnails when sharing:
•  When sharing a screen, include a thumbnail of the presenter.
• Optimize the recording for 3rd party video editor:
•  You can generate cloud recording video files in a standard format that can be edited by 3rd parties. The file size may increase as a result.
• Audio transcript:
• Click this setting for automatic transcriptions.
• Recording highlights:
• In an audio transcript, meeting details are automatically highlighted for informational purposes as a summary.
• Save panelist chat to the recording:
•  Panelists can send messages to all panelists or all panelists and attendees during a webinar.
• Save poll results shared during the meeting/webinar:
•  Record any poll results shared during the meeting/webinar.
• Save closed caption as a VTT file:
• A VTT file is saved as a closed caption that can be accessed by users in the details page for the cloud recording.