Configure Settings for Meetings Started by Phone in webex

The host can dial in to the Personal Room to start a meeting or start a scheduled meeting by dialing in from their phone. Those of you who are administrators have the capability of enhancing the security of these meetings as well as making joining these meetings easier for hosts and attendees at these meetings.

Control Hub

• Click Meetings under the Services menu in the Customer View on the Webex Admin page https://admin.webex.com.
• Click on the Configure Site button after selecting your site.
• Select Site Options from the Common Settings section.
• Scroll down to the Site Options section if you are configuring settings for meetings that are being started by phone in the Personal Room. The following settings can be configured by you:

• Allow hosts to start Personal Room meetings from phone—Using the Webex Meetings app, the host can start meetings from the mobile phone without the need for the Webex Meetings app to be installed.

• Require hosts to validate their phone number that is saved in their preferences when starting a Personal Room meeting from their phones—With Webex Meetings enabled, the phone number stored in their Audio and Video preferences and the number they are calling from are validated against the number saved in their Webex account by Webex Meetings. In the event that the Personal Room meeting is disabled, the host will not be required to validate their phone number in order to start their meeting. The default setting for this setting is to disable it.

• Guests can join without waiting in the lobby when the host starts an unlocked meeting from a phone—If a participant does not have an account with the host’s site, they can still join the host’s meeting by joining the host’s Personal Room directly from the meeting lobby without having to wait for the host’s approval in advance. There is only one setting under Personal Room Security that is going to apply when the guests wait in the lobby for the host to admit them, which is checked in the Personal Room Security setting.

• The Security Options section of the Webex configuration screen is where you will find information about setting up a scheduled Webex meeting. You can configure the following settings under Webex Meetings Phone Settings:

• Require hosts to validate their phone number that is saved in their preferences when starting a meeting from their phones—In Webex Meetings, the Host is able to select the Add a phone number that will be validated against the host’s account’s phone number when they call in, if the Add a phone number option is enabled in the host’s Audio and Video preferences in their Webex account. With this setting disabled, hosts cannot validate their phone numbers when scheduling a meeting. Default settings enable this setting.

• Guests can join without waiting in the lobby when the host starts an unlocked meeting from a phone—It is possible for non-users of the host’s website to join the team’s scheduled meeting directly without having to wait for approval from the host in the meeting lobby if they do not have an account on the host’s website. As long as the setting under the Webex Meetings Security is enabled, then the Guests are required to wait in the lobby until they are admitted by the host.

Site Administration

• You will need to log into the Webex Site Administration from the main menu, navigating to Settings > Common Site Settings > Options.
• You will need to scroll down to the Site Options section if you need to configure settings for meetings that are started by phone in Personal Rooms. The following settings can be configured by you:

• Allow hosts to start Personal Room meetings from phone—Provide hosts with the option to dial in with their phones to the meeting without using the Webex Meetings app.

• Require hosts to validate their phone number that is saved in their preferences when starting a Personal Room meeting from their phones—There is a possibility that the host will not need to remember the phone number every time they call into a Webex Meeting, since the preferences set up in their Webex account will be validated automatically against the number the host uses when they call in to the Webex Meeting, because the host’s audio and video preferences will be automatically validated. By disabling this option, hosts will no longer need to validate their phone number when they begin a Personal Room meeting. The default setting for this setting is to disable it.

• Guests can join without waiting in the lobby when the host starts an unlocked meeting from a phone—If a participant does not have an account with the host’s site, they can still join the host’s meeting by joining the host’s Personal Room directly from the meeting lobby without having to wait for the host’s approval in advance. There is only one setting under Personal Room Security that is going to apply when the Guests wait in the lobby for the host to admit them, which is checked in the Personal Room Security setting.

• Please scroll down until you reach the Security Options section if you are setting up the security settings for scheduled Webex meetings. You can configure the following settings under Webex Meetings Phone Settings:

• Require hosts to validate their phone number that is saved in their preferences when starting a meeting from their phones—This option is available in the host’s Audio and Video preferences, and once enabled, whenever the host’s preferred phone number is different from the phone number that they are using when they are calling their host, Webex Meetings will check to make sure that those two numbers are the same. This feature disables the requirement for hosts to validate their phone numbers before starting a scheduled meeting. The default setting for this setting is set to be enabled.

• Guests can join without waiting in the lobby when the hosts starts an unlocked meeting from a phone—It is possible for non-users of the host’s website to join the team’s scheduled meeting directly without having to wait for approval from the host in the meeting lobby if they do not have an account on the host’s website. As long as the setting under the Webex Meetings Security is enabled, then the Guests are required to wait in the lobby until they are admitted by the host.