Creating a Zoom Events hub
Hubs are a collection of upcoming, current, and past events that are uploaded by a collection of hosts that has been formed into a single platform. The use of hubs is ideal when you want to separate events relating to a particular subject. You can create hubs in Zoom Events once you have purchased a license to use the application.
Setting up a Zoom Events hub requires a Zoom Events license, which can be purchased from Zoom Events. The Zoom account administrator will be able to assist you if you do not hold a Zoom Events license.
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In order for you to create an event when you first start using Zoom Events as a host, you will need to publish your account’s default hub before you can start creating events. You will need to publish the default hub of your account under the Manage tab in the account management section.
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If you are using the Organizer Mode of Zoom Events, you will only be able to create a Zoom Event hub.
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When you create a hub, you can add a payments account to it that will allow you to publish paid events through your hub once you have created it. You won’t be able to publish paid events to your hub if you do not have a payments account added to it.
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It should be noted, however, that though Zoom Events is accessible to all users worldwide, whether they can register for and attend events, and whether they are able to host free and/or paid events, will be based on their location – whether it is as a host or attendee.
This article covers:
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How to set up your default hub
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Hub Branding settings
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Use the content library crop tool
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How to create a Zoom Events hub
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How to create additional hubs
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How to create a new event in your hub
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How to find events associated with your hub
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How to manage your hub
Prerequisites for creating a Zoom Events hub
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Zoom desktop client
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Windows: 5.8.6 or higher
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macOS: 5.8.6 or higher
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Zoom mobile client
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iOS: 5.8.6 or higher
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Android: 5.8.6 or higher
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Pro, Business, Enterprise, or Education account
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Zoom Events license
How to set up your default hub
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The first time you use Zoom, please ensure that the billing information associated with your Zoom web portal account is configured and that you have a Zoom Events license assigned to your account.
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Adding events to the default hub can only be done by a user who has published the default hub on the account.
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The Organizer Mode should be switched on in order to achieve the best results.
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If you already have a Zoom web portal account, you can sign into Zoom Events with that account.
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Click on the Manage button in the top right corner of the window.
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The Hub Branding option can be found in the left navigation menu.
It will appear a prompt with instructions on how to set up the hub as soon as the installation is complete. -
Complete all the required fields in the hub by following the prompts.
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The final step is to click the Publish button once all the information has been entered.
Adding more hubs, changing the settings of your hub, and adding events to your hub are now all possible.
Hub Branding settings
By customizing each specific setting in the Hub Branding section of the Hub Settings, you can configure your hub in a way that suits your needs.
You can find your hub by using the left-hand navigation menu. In order to access the controls of your hub, you will have to click on one of the following buttons:
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Located next to the hub name, in the left navigation menu, you can see the hub’s avatar photo located next to the hub’s name. There will also be a link to this page on the hub public profile page, in conference event lobby areas, and on the event profile pages of conferences.
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As well as on the hub’s public profile page, as well as on the event lobbies and the details pages for events, the hub name will be displayed.
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If you select the Visibility option for your hub, you will be able to control who can view your hub within your network.
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The hub public profile page will be displayed to anyone with the hub link so that they can view it and follow the hub if you select Public.
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When you select Internal, only users in your account will be able to see the hub if you select it. The hub can be followed by anyone with a Zoom account on the same network.
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In the case that the Contact Email field has been set up, it will be publicly displayed on your hub’s public profile page next to the social media icons to the left of the contact email. By clicking on the mail icon to the right of the hub owner’s name, attendees can reach out to the hub owner, and visitors can contact you via this email address.
Note: The email address with which you have registered with Zoom will continue to be used for all future correspondence with you from Zoom. -
For your hub, you will be able to select the following categories from the Category drop-down menu:
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Education & Family
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Business & Networking
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Entertainment & Visual Arts
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Food & Drink
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Fitness & Health
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Home & Lifestyle
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Community & Spirituality
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Other
In your hub’s public profile page, you will see your selected category displayed along with your hub’s name. By doing so, you will be able to inform your attendees what type of events will take place at your hub in the future.
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Using the Tags option, you will be able to add certain keywords or phrases to your hub so that they will appear on the profile page of your hub when it’s publicly visible.
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The Description box is where you can give a brief summary of what your hub is about. On the public profile page of your hub, you will be able to see the hub description.
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In your hub’s public profile page, there is an option called Hub Logo where you can customize the Zoom Events logo displayed in the top left corner. The logo of your choice can be uploaded or you can upload your own logo.
Note: It is recommended to use JPG/JPEG files with a size of 300×56 pixels. There is a limit of 2 MB on the size of the image. -
On your hub’s public profile page, you have the option to display the Hub Masthead as the largest photo. In terms of branding your hub, this is the largest element you can use.
Note: It is recommended that you use only JPG/JPEG files with a resolution of 744×484 pixels. There is a limit of 10 megabytes for the size of an image. -
In the area where the masthead normally appears, attendees have the option of viewing a short video about the hub under the Video option under the masthead.
Note: You are only allowed to upload videos that are no longer than 60 seconds in length. It is recommended that you use MP4 files with a maximum size of 50MB. -
In order to link to different social media accounts you may have within your hub, you need to select the Social Profile option. The public profile page of the hub displays social profiles in the form of icons.
Use the content library crop tool
A new photo uploaded to the content library will automatically be cropped by the content library crop tool as soon as it is uploaded to ensure that it fits the image dimensions correctly; the original image will be saved to the content library, whereas the cropped image will only be stored where it is being uploaded to the content library. There are a number of options available for hosts to upload images across Zoom Events and all of them will allow them to use the same image that is stored in the content library.
There is an image crop tool available on the hub’s Content Library tab when you select a new image to be uploaded after you have chosen to select it from the hub’s Content Library tab. It is also possible to crop images that have already been uploaded into the content library when they are selected by the user; this allows customers to format uploaded images according to their preferences for each image option (which comes in different sizes) that is available.
There are several places in the Hub Branding tab where you will find the crop tool to crop an image once this new image is selected.
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An avatar for the Hub and a profile photo for the Hub
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Hub Logo
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Hub masthead
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Hub masthead video
Note: Members of your hub may be able to access the media you upload to your hub’s content library.
How to create a Zoom Events hub
In order to create hubs for Zoom Events, you first need to be assigned a Zoom Events license.
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Zoom Events can be accessed by signing in.
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To manage your account, click the Manage button in the top-right corner of your screen.
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Click on plus + Create New Hub, which will appear at the bottom of the page.
You will be presented with a pop-up window asking you to create a hub. -
The name of the hub needs to be entered in the pop-up window.
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Then click on the Create button.
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(Optional) Contact email: Use the Add Email button to enter the new email address for your hub, and then hit Send Code to send it. An email with a verification code will be sent to this address by Zoom.
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There will be a public display of this email on your hub. If you enter an email address, visitors will be able to contact you by using that address.
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The email address associated with your Zoom account will continue to be used by Zoom for all future communications with you.
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Category: When selecting the category to which the hub should belong, you can use a dropdown menu.
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Add Tags: There is no limit to the amount of tags you can add.
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Description: The hub should be described in a few words.
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Hub Logo: You can upload a logo for your hub by clicking the + button. Ideally, the size of the image should be 300×56 pixels.
Note: You are only allowed to upload files up to 2 MB in size, if they are JPG/JPEG files. -
Hub Masthead
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Cover Image: If you would like to upload a cover image, click the Change Image button while hovering over the image you would like to use. It is recommended that the size of the image be 744×484 pixels.
Note: The file to be used must be a JPG, JPEG, or PNG file that does not exceed 10 MB in size. -
Video: You can upload a video to your hub by clicking the + Add Video button.
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There is a limit on the size of the video and the maximum length of the video at 60 seconds. The only files that will be accepted are MP4 files.
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On the hub profile page, hub owners and hub managers are able to upload up to 100 videos per month, but only a single video will be displayed at a time.
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Social Profile
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(Optional) Website: If you would like to add a link to a website that is relevant to the hub, please do so.
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(Optional) Twitter: If you have a Twitter account tied to the hub, provide a link to it.
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(Optional) Instagram: It would be great to have a link to an Instagram account that’s relevant to the hub that you’re promoting.
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(Optional) Facebook: You can include a link to a Facebook account that has anything to do with the hub itself.
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(Optional) LinkedIn: If you have an account on LinkedIn that is related to the hub, please add a link to the account.
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(Optional) YouTube: If you would like to add a link to a YouTube account associated with your hub, add the address.
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To publish the document, click the Publish button.
How to create additional hubs
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Zoom Events can be accessed by signing in.
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Go to the top right corner of your screen and click Manage.
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To create a new hub, click the hub dropdown menu in the left navigation menu, then click + New Hub in the dropdown menu.
You will be presented with a pop-up window asking you to create a hub. -
If you click on the pop-up window, you’ll be prompted to enter the name of your hub.
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Then click on the Create button.
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Ensure that you fill out all the required hub fields and customize your hub as needed.
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To publish the document, click the Publish button.
It is now possible to add hosts and hub managers to your hub and create events for them.
How to create a new event in your hub
You have the option of selecting which Zoom Events hub you want your event to be associated with as soon as you have created a Zoom Events hub.
How to find events associated with your hub
Here is a list of the events that have been associated with the hub/hubs in the past and the total number of events:
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Zoom Events can be accessed by signing in.
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To manage your account, click the Manage button in the top-right corner of your screen.
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You will find the hub dropdown menu in the left navigation menu. You will need to select the hub you want to manage from the dropdown menu.
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Click on the Event Listings link under the hub that you wish to manage.
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You can view the upcoming events associated with your hub as well as the past events.
How to manage your hub
Once you have created a hub, you will be able to manage the branding, events, users, and on-demand recordings of your hub. It is also possible for you to monitor the analytics of your hub for upcoming as well as past events. Additionally, you will have the ability to set a cancellation policy for your hub, manage payments and billing information, and view payment history.
If you would like to learn more about how to manage your Zoom Events hub, please refer to the Support article.
All content and images credit goes to https://support.zoom.us