Customizing the recording consent disclaimer in zoom App

Meeting or webinar participants are asked to consent to being recorded when the recording consent disclaimer is displayed. When a recording begins or when a session has already begun, participants receive a notification. Participants have the option of participating or leaving the session. Those who consented to the session can be listed in a report generated by the host after the session.

Depending on the account type, you can modify some recording notification settings. You can learn how to modify recording notification settings.

The admin can enable custom disclaimers for their users when they start or join meetings or webinars, or when they sign in to their account, in addition to recording consent disclaimers. Learn more about custom disclaimers for meetings, webinars, and sign-in.

Prerequisites for customizing the recording consent disclaimer

• Business, API, Education, or Enterprise account with 100+ licenses
• Ownership or administrative privileges

How to customize the recording consent disclaimer

The recording disclaimer can be customized at the account and group level by account and group admins. If an admin at the account or group level has not locked the recording disclaimer, users cannot customize it. Disclaimers can only be enabled or disabled.

Note:

If you have a Business account with 100+ licenses or an Enterprise account with API access and education access, you can disable the recording consent disclaimer for your internal users. See How to modify recording notification settings for more information.

1. To edit group or account settings, you must be an account owner or admin.
2. Go to Account Settings or Group Management.
3. Select the Recording tab.
4. Select Recording notifications – Zoom clients from the list.
5. The Show a disclaimer to participants when a recording begins option can be found below the Customize Disclaimer option.
6. To change the language of the disclaimer, you can select it from the top-right corner of the window.
7. You can also add a link to the disclaimer if you so desire.
   In the preview, you will see the customized text appear below the default text as soon as you enter it.
8. Click the Save button.

A disclaimer can also be enabled and customized for the host when recording starts. After you ask the host to confirm, repeat the steps above to begin the recording.

How to view reports on attendee consent

1. Log in to the Zoom web portal.
2. Under Account Management, click Reports.
3. Select Usage or Active Host. Your account access will determine which option you see.
4. You can generate a detailed meeting report by clicking the number in the Participants column after you enter criteria to generate a meeting list.
   You will see a Recording Consent column in the pop-up window, indicating whether the participant accepted or declined the disclaimer.