Customizing webinar email templates in zoom App

By incorporating webinar branding into email campaigns, it allows you to customize the messages you send a panelist, registrant, attendee, and absentee of the webinar. It is possible, however, to customize the Webinar Invite templates so that they can be used for a specific group of users if necessary.

Additionally, your webinar registration page can also be customized.

The following topics are discussed in this article:

• Customizing webinar email templates for all users
• Customizing webinar email templates for a group

Prerequisites

• Account types: Pro, Business, Education, and Enterprise
• Zoom Webinar add-on
• Approved Vanity URL
• Account owner or admin privileges
• HTML, CSS, and FreeMarker Format knowledge

Customizing webinar email templates for all users

1. As an administrator, you can edit account settings by logging into the Zoom web portal as an admin
2. and clicking the Account Management link, then clicking the Account Settings link.
3. Click on the Meeting tab.
4. Select the invitation template that you want to edit under Invitation Email Branding, then click Edit next to it:
   • Webinar Invite Attendee Email–
   • A webinar host can copy the email that is sent to potential attendees to register for the webinar after they have created a webinar and copied it and sent it.
   • Webinar Invite Attendee Email (without registration)–
   •  An initial email that webinar hosts can copy and send to their potential attendees after creating a webinar that does not require registration, after creating a webinar.
   • Webinar Invite Panelist Email–
   • An automated email is sent to panelists, once their names have been added to the panelist section of the webinar.
5. The lock icon can be clicked if you want this template to be mandatory for all users within your account. Click the lock icon, and then click Lock to confirm this setting.

Customizing webinar email templates for a group

Note:

New Zoom accounts created after August 21, 2021; or accounts that are enabled for the New Admin Experience will see the Group Management page renamed to Groups.

There are only four types of webinar invite templates that can be set at the group level: Webinar Invitation Attendee Email, Webinar Invitation Attendee Email (without registration), and Webinar Invitation Panelist Email.

1. If you are an administrator with the privilege to edit account settings in Zoom, log into the Zoom web portal
2. then select User Management from the navigation panel.
3. On the User Management page, click the appropriate group name, followed by the Settings option.
4. Select Meetings.
5. You can edit an invitation email template by clicking the Edit button next to it under Invitation Email Branding:
   • Webinar Invite Attendee Email–
   • It is the first email that webinar hosts can copy after creating a webinar, so that they can send it to their potential attendees and ask them to register for the webinar.
   • Webinar Invite Attendee Email (without registration)–
   • In the case of webinars where registration is not required, this is the initial email that webinar hosts can copy and send to their potential attendees after creating a webinar.
   • Webinar Invite Panelist Email–
   • As soon as panelists have been added under the panelist section of the webinar, an automatic email will be sent to those individuals.
6. (Optional) If you would like this template to be mandatory for all members of the group, click on the lock icon, and then click Lock in order to confirm.