Customizing webinar invite email templates in Zoom

When you create a webinar, you can customize the invitation email templates, which a webinar host can copy and send to their potential attendees for registering for the webinar after they have created the webinar. Besides customizing the webinar template, you can also customize the branding of the webinar as well.

This article covers:

• How to customize webinar email templates for all users
• How to customize webinar email templates for a group

Prerequisites

• Pro, Business, Education, or Enterprise account
• Zoom Webinars add-on
• Approved Vanity URL
• Account owner or admin privileges
• HTML, CSS, and FreeMarker Format knowledge

How to customize webinar email templates for all users

1. As an administrator, you have the privilege of editing account settings in the Zoom web portal when you log in as an admin

2. Click Account Management in the navigation panel and then click Account Settings in the Account Management section.

3. Click on the Meeting tab on the left side of the screen.

4. Please click the Edit button next to the template you wish to edit under Invitation Email Branding:

   • Webinar Invite Attendee Email– As a webinar host, you can copy and paste the initial email that you send to your potential attendees in order for them to enroll in your webinar after you have created it.
   • Webinar Invite Attendee Email (without registration)– For webinars that do not require registration, this is what hosts can use as their first email to send out to their potential attendees as soon as they have created a webinar
   • Webinar Invite Panelist Email– As soon as panelists are added to the webinar as panelists, an automated email will be sent to them with details about the webinar.

5. (Optional) If you want this template to be mandatory for all users within your account, you will need to click on the lock icon , click on Lock , and then click on the Save button to apply the changes.

How to customize webinar email templates for a group

A template can be set at the group level for only three types of invitations: Webinar Invite Attendee Email (without registration), Webinar Invite Attendee Email (with registration), and Webinar Invite Panelist Email.

1. As an administrator, you have the privilege of editing account settings in the Zoom web portal when you log in as an admin

2. Click on the User Management button in the navigation bar and then click on the Groups button.

3. Then click on the Meeting tab after selecting the appropriate name from the list of groups.

4. Click on the Edit button next to the template that you would like to edit under Invitation Email Branding:

   • Webinar Invite Attendee Email– After creating a webinar, the webinar host can copy the initial email that he or she will send to their potential attendees, with instructions on how to register for the webinar.
   • Webinar Invite Attendee Email (without registration)-In the event that the webinar host does not require attendees to register for the webinar, this is the first email that they can copy and send to their potential attendees, after creating the webinar.
   • Webinar Invite Panelist Email– As soon as panelists are added to the webinar as panelists, an automated email will be sent to them with details about the webinar.

5. ( Optional ) You can select the lock icon at the upper right of the template and click Lock to confirm the setting if you want this template to become mandatory for all members of the group.

All content and images credit goes to https://support.zoom.us