Deploy your Webex Share

We have designed Webex Share in such a way that it can be deployed quickly and easily. To ensure that your phone is activated correctly and installed, here are the steps you need to follow.

When deploying and installing your device, you should follow the following workflow.

Before you begin

There is a simple and straightforward procedure for deploying Webex Share in your organization, but you will need to familiarize yourself with the instructions. The following sections are important to read before you start deploying Webex Share:

• Requirements and specifications for Webex Share

• Best Practices for Webex Sharing

• Webex Share is supported by the following browsers:

• Webex Share is supported in the following languages

Command or Action	Purpose
Make sure you are ready for Webex Share by setting up your environment.	It is recommended to create a workspace before installing Webex Share, and to add services to the device before you install it. You can generate a new activation code if your old activation code has expired. A proxy must be set up and a certificate must be generated if required. It is important to note that you cannot access or change the network settings of the device once it has been activated.
Make sure that you have connected and activated your Webex share.	Make sure that your display screen is connected to your Webex share. Make sure you have generated your certificates if you need them.
The Webex Share should be paired with your Webex account.	Make sure your device is connected to the meeting tool that you are using.
Adding features to your Webex Share will allow you to make it your own.	The settings can be configured to meet the needs of the user.

Create a workspace and add services for Webex Share

You must associate your Webex Share device with a physical location in order to be able to use it.

• Click the Add Workspace button on the customer view within the admin section of http://admin.webex.com and then select the workspace you wish to create.
• Please enter a name for your workspace (for instance, the name of the room where it will be located), select a room type, and add a capacity for it. Once you have clicked on Next, you will be taken to the next step.
• By clicking on the next button, you will be able to select the Cisco Webex Rooms device.

The number of devices that you can have in one space is limited to one type. A lobby can be equipped with up to 10 desk phones, or you can add one Webex Room Device to a lobby. However, you cannot add the two together.

• The default option is to choose Call on Webex (one-to-one, not over the PSTN). Despite the fact that Webex Share doesn’t require the use of a call service, you can select the default service as a default to continue.
• To allow everyone to use One Button to Push (OBTP) on this device, toggle on the calendar service, then click Next to enable the OBTP feature.
• In the case that the calendar service was toggled on, enter the email address of the calendar mailbox of the device that is assigned to the room. In order to schedule meetings, you will need to use the email address listed below.

• The calendar email address for G Suite resources (Calendar > Resources) must be entered for devices that will be scheduled in Google Calendar.

• If the devices will be scheduled in an Office 365 or Microsoft Exchange mailbox, enter the email address of the room mailbox where the device will be scheduled.

• An activation code will be generated when you click Next.

Before activating your Webex Share, you will need to deploy your certificate to your Webex Share in order to use certificates.

Set a proxy for Webex Share

In the event that your organization uses firewalls to protect the internal network, you might want to set up a proxy server so that your users can access networks outside the organisation. It is the proxy’s responsibility to ensure that that connection is filtered.

In the box, you will find a printed document titled Start Here that shows how to plug in Webex Share as seen in the attached images.

• Wired Connection (Ethernet): When prompted by your TV, you can enter the IP address for the Webex Share in your web browser by entering the address shown on your TV.

• Wireless Connection (Wi-Fi): If you connect to Webex Share Wi-Fi through your TV, you will be prompted with the Webex Share Wi-Fi SSID.

Access the device webpage.

• Ethernet: The Webex device page can be accessed by entering the Webex Share IP address in your web browser (from your laptop or mobile device).

• Wi-Fi: The device page will be accessible once you have connected to the Webex Share Wi-Fi network with the provided password (from your laptop or mobile device).

Set Proxy by clicking on it, then click on Edit, and then enter the required information into the required fields.

• Proxy: An appropriate URI should be used.

  Example: 8:00 www.example.mycompany.com

• (Optional) Username: In order to authenticate, you will need to enter a value.

• (Optional) Password: In order to authenticate, you will need to enter a value.

• (Optional) Confirm Password: As soon as you enter your password in the field that asks for it, the system will verify it.

Save the file by clicking the Save button.

Generate a new activation code

When you create your Workspaces in Control Hub, you’ll be prompted to generate your activation code. However, the code is valid only for a period of 7 days after which time a new one must be obtained.

In the admin portal of the WebEx customer view, go to Workspaces and find the workspace you wish to work in.

Select the workspace that is associated with the device you are using and search for it.

You will be prompted to click the Generate Activation Code button.

Your computer screen will display the code that you have entered.

Your device will ask you for a code to activate it.

Webex Share Features

Webex Share Features

The Cisco Webex Control Hub can add functionality to the Webex Share device once it has been added to the Cisco Webex Control Hub. Some of the features that are supported are listed in the following table.

In order to take advantage of certain Webex Share features, you will need to connect your Webex Share device to a HDMI-CEC port on your display screen so that CEC can be enabled on your device. You can find more information about the screen in the documentation provided with the screen.

Webex Share Feature	Description and more information
Digital Signage	Displays from your display can show custom content such as advertising materials and brand information, visitor information, employee information, dashboards and calendars, as well as information about visitors and internal employees.
Room Calendar	Your conference room can show you a list of meetings that are scheduled for the day.
Wireless Guest Share	A Webex registered room device can be shared wirelessly to any user without requiring an account to do so. It is not necessary to configure this feature in order to use it. There is a possibility that shared images can distort on some display screens, so you may need to adjust the display screen settings on your display screen. You may adjust the Sharpness settings, or you can change the Picture Mode to Computer or something equivalent, to adjust the sharpness. Your display screen's documentation will contain additional information about how to use it, so please read that document carefully.