The host can designate an alternate host from within the same account when scheduling a meeting. In this case, the alternate host will be able to start the meeting in place of the host. A notification email will be sent to this user informing them that they have been added as an alternate host, along with a link to start the meeting. The alternative host will not receive an email notification when the meeting is going to start if this email notification is disabled in the Zoom web portal.
There is even an option to use an alternate host between linked master accounts and sub accounts.
If you are not sure if an alternative host role is right for you, then you should attend a meeting to learn more about roles.
The following topics will be covered in this article:
- Alternative host limitations
- How to designate an alternative host
Prerequisites for designating an alternative host
- You’ll need Zoom 4.1.8826.0925 or later for Windows or macOS
- Zoom mobile app
- Android: 4.1.8860.0925 or higher
- iOS: 4.1.8855.09254.1.8855.0925 or higher
- Licenses and the same account are required for both users
- Users who schedule webinars need both a license and webinar add-on; alternate hosts need only licenses
- To grant alternate hosts the host or co-host permissions, they must be logged in with the correct account on Zoom
Alternative host limitations
- As an alternative host, you can start the meeting by clicking the join link included in the email or calendar invite that was sent to you by the host. As a result, the meeting will not appear in the upcoming meetings section of the desktop client, the mobile app, or the web page for alternative hosts.
- Alternative hosts cannot schedule meetings for hosts who are unable to do so. You can use the scheduling privilege if you wish to schedule a meeting on behalf of another user. Furthermore you may give another Licensed user the ability to schedule meetings for you, and make them an alternative host for those meetings, allowing them to schedule meetings for you and make them an alternative host for those meetings.
- The original host is given the option to resume control of the meeting if he/she joins after the alternative host joins, or to have the control remain with the alternative host if the original host joins after the alternative host. Upon rejoining the original host and taking over host control of the alternative-host, the original host will:
- Be a co-host for the meeting (If co-hosting is enabled for the meeting)
- If the feature of co-hosting the meeting has been disabled, become a normal participant.
- It’s possible to assign a co-host during the meeting instead of an alternative host in situations where a host is attending the meeting and needs assistance with meeting management. Click here for more information on meeting roles.
How to designate an alternative host
Windows | macOS
- Log in to the Zoom client on your computer.
- Select the Schedule icon.
The scheduler will appear.
- Select the Advanced Options option.
- Enter the alternative name to search for users in the Alternative host field. If the alternative host’s name doesn’t appear, you can enter their email address instead.
- (Optional) Check the box allowing alternative hosts to add or edit polls. You need Zoom 5.8.0 or later to use this feature.
- Select a calendar, then click Schedule to open it.
In the event that the email notification option has not been disabled in the Zoom web portal, the alternative host will now receive an email notifying them that they have been added as an alternate host.
- Log into the Zoom web portal by using your email address and password.
- Go to the Meetings section of the navigation menu, then click Book A Meeting.
- You can review additional meeting options by scrolling down to the Options section and clicking Show.
- You need to enter the email address of the alternate host in the field for Alternative Hosts.
- (Optional) Select the checkbox next to the Allow other hosts to add or edit polls option. Zoom version 5.8.0 or higher is required for this feature to be enabled.
- When the process is complete, click Save.
As long as the alternative host has not disabled this email notification in the Zoom web portal, then the alternative host will receive an email notifying them that they have been added as an alternative host.
- Log in to the Zoom Mobile App.
- Tap the Schedule button.
- Select Advanced Options.
- Choose an alternative host.
- Enter the email addresses of the users you wish to add as alternative hosts.
- Click OK.
- Finish scheduling by tapping Schedule.
As long as the alternative host has not disabled this email notification in the Zoom web portal, they will now receive an email letting them know they have been added as an alternative host.
- Log in to the Zoom Mobile App.
- Select Schedule.
- Select Advanced Options.
- Select Alternative Hosts.
- You can select from the list or enter the email addresses of the users you wish to add as alternative hosts.
- Simply tap on the OK button.
- You can now schedule the meeting.
The alternative host will now receive an email informing them that they have been added as a host in the Zoom web portal, as long as they do not disable the email notification in their Zoom settings.
Use the Outlook Plugin to schedule meetings.
- Choose Schedule a Meeting from the menu.
- Fill out the Alternative hosts field with the email address of the alternative host.
- Check the box to enable Alternative hosts can add and edit polls (optional).
- Click Continue once you’ve chosen your other options.
- Inviting attendees can be added and saved or sent.
Google Chrome Extension
- Log in to the Chrome Extension.
- Select the Meetings tab.
- Alternate hosts’ email addresses are entered in the Scheduling Options.
- Activate the checkbox if you want other hosts to be able to add and edit polls.
- Select the Continue button.
- Click Save when you are finished.