Download the Zoom app and have a web conference anywhere. How to participate and how to record

The “work-style reform” has been widely talked about by people around 2015, but I think that many people feel that it has become quite pervasive as the 2020 Olympics begin.

Among the work style reforms, there are “correction of long working hours”, “elimination of irrational treatment differences between regular and non-regular”, and “realization of diverse work styles”. The Zoom app for web conferencing is the perfect way to achieve the right work style.

We will explain why the Zoom app is perfect, and explain how to open a web conference using the Zoom app, how to participate, and how to record.

Why we recommend downloading the Zoom app

The official name of the Zoom app is “Zoom Cloud Meetings”. It is an application for Web conferences literally in the cloud (online).

Just by downloading and installing the Zoom app, you can hold a web conference on the cloud just like the PC version of Zoom.

The functions of some common communication tools may be limited in the application version, but since the Zoom application can use almost the same functions as the PC version of Zoom, it is also fully compatible with overseas business trips and meetings on the go. can make it, right.

Another feature is that it does not require a manual.

High stability as a web conference app

In fact, the application “Zoom Cloud Meetings” has maintained the top position in the “Business” category in the App Store, and boasts the No. 1 satisfaction level as a web conferencing tool for tablets such as smartphones and iPads.

The data is light and the packet load is light, so it is highly recommended.

High-quality calls are possible

There are other web conferencing tools and communication tools, but the app “Zoom Cloud Meetings” has very high product quality.

I think that Zoom is often used for web conferencing and telework, but poor communication quality can hinder the business.

You can use it with confidence with the application “Zoom Cloud Meetings”.

Easy to use and connect with anyone

Zoom’s “Zoom Cloud Meetings” app is very easy to set up.

It’s also very easy to use as anyone can open and join web conferences.

It is also easy to recommend it to clients who are new to the web, computers, and apps, so it is possible to increase the frequency of communication with clients.

First download from the app store

The basic procedure for downloading the application “Zoom Cloud Meetings” is the same for both iPhone and Android.

  1. Search Zoom Cloud Meetings with the app (OK with Zoom)
  2. Download and install the application “Zoom Cloud Meetings”
  3. After installation is complete, start “Zoom Cloud Meetings”

Only this. It only takes a few minutes.

How to start a web conference

How to use the application “Zoom Cloud Meetings” is roughly divided

  • Open web conference
  • Participate in web conferences held by others

Only these two. Very simple.

Open web conference

First, let’s open the application “Zoom Cloud Meetings”.

At that time, select and tap “New Meeting” from the menu icon lined up at the top of the application screen.

Two items will come out next, so let’s turn it on as needed.

  • Video on
  • Use of Personal Meeting ID (PMI)

Video on chooses to use the camera for web conferencing

Video-on literally means whether to turn on video for web conferencing.

If you don’t want to show your face or don’t want it, tap Video On to switch it off.

If you turn off video on, you will only be able to participate in audio.

What is a Personal Meeting ID (PMI)

An abbreviation for Personal Meeting ID, which is used for people with whom you regularly meet.

Specifically, it is a regular meeting with fixed members inside and outside the company.

By setting up this PMI first and holding a meeting, you will not be notified to the participants every time and you can save time.

You can imagine that a normal Zoom meeting uses a vacant conference room, and PMI has a dedicated conference room.

Then just press the start button of the meeting.

Only these two steps have to be set when opening a web conference with the application “Zoom Cloud Meetings”. It’s very easy.

All you have to do is press the meeting start button and wait for the participants to come in.

To send a meeting invitation to participants

Once you have a meeting started, let’s inform the people you want to invite to the meeting.

When you tap the screen, tap this because there is a humanoid icon called participant.

Then there is a button called Invite so tap this too.

You will then be able to email, message, invite contacts, copy the URL, and select the one that is most convenient for you.

If you select an e-mail, a new e-mail containing the text and URL will be launched.

Enter the e-mail address of the person you want to invite and send it to complete the invitation.

Participate in web conferences held by others

On the contrary, what about how to join a web conference held by another person?

This procedure is the reverse of the invitation method.

Join with meeting ID

First, open the application “Zoom Cloud Meetings”.

Then tap the icon to join.

Then the screen for entering the meeting ID will be displayed. If you have been notified of the ID, enter it here.

Or, if the conference room name is decided, you can search by the conference room name.

Join by invitation link

If you have received the invitation link, just click the link.

This link will be sent by email, message, etc., so check it.

Enter the URL of the web conference to join

You can also enter the URL of the web conference in Safari, Chrome, Edge, etc.

If the meeting room URL is shared by the person who opened the meeting, enter it in the URL field of Safari, Chrome, Edge, etc.

You can join the web conference by transitioning to this URL.

Another summary of what you can do with “Zoom Cloud Meetings”

Now that you know how to open a web conference and how to participate, let’s introduce what you can do with “Zoom Cloud Meetings”, which is an app that you can benefit from.

Chat function

This is a feature that allows you to send a chat during a meeting.

You can also select the destination, which is useful for sending reference URLs to specific people and giving instructions.

Screen sharing

This is also a big feature of the Zoom app, screen sharing. You can check and share not only camera images but also documents and PDFs on each other’s screens.

It is a function that also supports security because the data itself of documents and PDFs is not sent to the other party.

Not only between PC and smartphones such as Windows and Mac but also between smartphones is possible.

File sharing

You can share files such as documents that are now indispensable for business tools such as Box and Dropbox and online storage such as One Drive with meeting participants.

This is very convenient because you don’t have to download and send the documents and files to everyone.

Whiteboard function

You can also use the whiteboard function with the Android version app or iPad version app.

With this whiteboard function, you can share it with everyone who is attending the meeting by drawing a line on the screen or entering characters.

Concretely speaking, there are freehand drawings and explanations, and conversations while sharing formulas.

However, as of January 2020, this function has not been installed on the iPhone.

Virtual background setting

You can also set a virtual background on iPhone 8 or later. This is a feature that allows you to see landscapes and other pictures of your background when the video is turned on.

This function is useful when you do not want to look inside your house while working from home, or when you are out and do not want to let others know where you are.

It’s very easy to use, so please give it a try! It’s interesting.

It can be used on Windows and Mac PCs by satisfying the PC specifications.

Cloud recording is possible with the paid version

By switching the application “Zoom Cloud Meetings” to the paid version, it is possible to record web conferences and seminars on the cloud.

Although it is possible to record even in the free version, it is possible that the storage destination will be only the HDD (local storage) of the PC, which will limit the capacity, so the paid version cloud (method to save on online server )Save is recommended.

It’s very troublesome to share and download recorded meetings and seminars with local storage, but it is convenient to share and download with cloud storage.

You don’t need to look back at the meetings you used to use the recorder so far, so please use it to share and download the seminar contents to those who could not attend.

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