Duplicating a Zoom Event

When an event creator duplicates an existing Zoom Event, it allows them to create events more quickly and easily without going through the entire event creation process each time they want to create a new event. Duplicating an upcoming event, a draft, or a past event can be used to create a new event. If you create a new event, it will contain the same information as the original event. A duplicate event will automatically have the start date and time adjusted to match the current date when the event, session, and ticket start date/time is duplicated. Duplicate your event and update or edit it as necessary after duplication.

This article covers:

• How to duplicate an event for Zoom Events

• How to review your duplicate event

  • Single Session/Recurring Series Event

  • Multiple Sessions

  • Understand duplicating an event

• How to edit an event

Prerequisites for duplicating an event for Zoom Events

• Zoom desktop client

  • Windows: 5.8.6 or higher

  • macOS: 5.8.6 or higher

• Zoom mobile client

  • iOS: 5.8.6 or higher

  • Android: 5.8.6 or higher

• Pro, Business, Enterprise, or Education account

• Stripe or PayPal Business account is required to create paid events

• Zoom Events license

How to duplicate an event for Zoom Events

1. Zoom Events can be accessed by logging in to your account.

2. Click on Manage in the top-right corner of the window.

3. In the Events section, click on either the Upcoming, Drafts, or Past tab to locate an event that you would like to duplicate.

4. If you want to edit a Zoom Event, click the ellipses to the right of the Zoom Event you want to change.

5. If you would like to duplicate an event, click Duplicate Event.
   In order to edit the duplicate event and save/publish it, you will be taken back to the event creation workflow.

How to review your duplicate event

All the previous settings that you had from the original event will remain the same if you duplicate an event, with the exception of the date (which will automatically be adjusted to the current date) and time (which will be adjusted to the current time). Ensure that the event information that you have uploaded to your duplicated event is correct and up-to-date before you send it out.

Single Session/Recurring Series Event

It is necessary to copy all the information from the original event and duplicate it in the new, duplicated event from the following sections:

• Event Card

• Event Profile

• Event Options

• Tickets

Multiple Sessions

It is necessary to copy all the information from the original event and duplicate it in the new, duplicated event from the following sections:

• Basic Info

• Event Profile

• Event Branding

• Sessions

• Speakers

• Sponsors

• Advanced Options

Understand duplicating an event

• There may be some information and settings that are not duplicated when the event has multiple sessions, such as In-session Branding, Expo, and Tickets tabs.

  • In-session Branding tab: If you would like your webinar wallpaper, name tag design, and virtual background to be branded during the webinar, you will need to create your in-session branding.

  • Expo tab: In this tab, you will be able to put information about the manually-added booths and Expo roles that have been added manually, as well as any other Expo roles that have been added manually. In addition, you will need to modify the times and dates of your Expo in order to match the times and dates of your duplicate event.

  • Tickets tab: In order to set up pre-registration, you will need to create/add ticket types and ticket prices.

• It is important to remember that when an event is duplicated, users with special roles will also be duplicated. You will receive an email notification regarding their special role in your duplicated event, except if there are expo roles that have been manually added to the Expo tab in events that have multiple sessions (such as booth representatives, booth owners, and so on).
  

  Note: In the event that a co-editor is duplicated, he or she will receive an email immediately as soon as it occurs. A notification email is not sent to all special roles when they are duplicated, until the event is published, when the event is published.

When you duplicate events, you will only be able to change the status of the event from private to public based on the settings you set for your hub. In other words, if a hub is set to private, then an event associated with that hub will also be set to private. Because the hub’s visibility setting is set to private, it is not possible to change the event from private to public. The event can be set to public (or the event can be set to private) if the hub is set to public, and the hub is set to public (or the hub is set to private) if the event is set to private.

How to edit an event

The date/time of an event, the window of time during which tickets are available for purchase, and the cancellation policy can be changed at any time before tickets are sold. A ticket that has been sold, as well as adding a new type of ticket, cannot be edited once it has been sold. Only the event’s copy and images can be edited after that. The Host can edit the ticket type for private tickets with invitees so that more invitees can be added after the event has been published if there are more invitees.

Whenever a host needs to make changes to the date, time, or cancellation policy of an event after a ticket has been sold, he or she must cancel the event, refund the ticket purchases, and re-list the event with the revised information.

Here is a link to an article that contains more information about editing events.

All content and images credit goes to https://support.zoom.us