Enabling and adding a co-host in zoom App

Overview

With the co-host feature, the host can share the hosting duties of the meeting with another user; the co-host will be able to manage all information about the meeting, such as managing participants and starting/stopping the recording. A co-host can only be assigned by the host of the meeting. Whether you are hosting a meeting or a webinar, you are not limited to the number of co-hosts that you can include.

Take a look at the co-host controls to learn more about them.

Note:

Participants in On-Premise meetings with On-Premise meeting connectors cannot be assigned co-host rights by default. Zoom support must enable this option.

Prerequisites

• Zoom Desktop Client
  • Windows: version 3.5 or higher
  • macOS: version 3.5 or higher
  • Linux: version 3.5 or higher
• Zoom Mobile App
  • Android: version 3.5 or higher
  • iOS: version 3.5 or higher
• Pro, Business, Education, or API Partner plan

Enabling co-host

Account

All members of your organization can use the Co-host feature by following these steps:

1. If you are an administrator, you can edit account settings on the Zoom web portal
2. By clicking on the Account Management section, then clicking Account Settings (in the navigation panel).
3. Select Meetings.
4. Ensure the Co-host setting is enabled under In Meeting (Basic).
5. If it is not enabled, toggle it on. To verify the change, click Turn On.
6. Click the Lock icon, and then click Lock to confirm the setting if you would like the setting to be mandatory for all your users.

Group

Note:

You may notice that the Group Management page has been renamed to Groups if you have created a Zoom account after August 21, 2021, or if you are using the New Admin Experience on your account.

Users can enable the co-host feature by following these steps:

1. You will need to log in as an administrator to the Zoom web portal.
2. Click on User Management followed by Group Management in the navigation bar.
3. From the list, click on the name of the group that you want to join, and then click on the Meetings tab.
4. Under In Meeting (Basic), you will see an option called “Co-host”. Make sure this is selected.
5. You can enable it by clicking the toggle to the left of the setting. Should a validation window appear, click Turn On for the settings to take effect.
   Note:
6. In the case of grayed out options, these options have been locked at the account level and should be changed at that level.
7. It is possible to make this setting mandatory for all users in the group by clicking the lock icon, and then, after confirming the setting, by clicking Lock.

User

If you want to use co-hosting yourself, do the following:

1. Log in to Zoom.
2. Click on Settings.
3. Go to Meetings.
4. Make sure the Co-host option is enabled under In Meeting (Basic).
5. Turn it on if it is not already enabled. Verify the change by clicking Turn On.
   Note:
6. Greyed out options have been locked at the account or group level, and you will need to speak with your Zoom administrator.

Co-host limitations

A host in a meeting has access to these controls, but co-hosts do not:

• The first step in closed captioning is to start the process and assign someone or a third party to do it for you
• And start streaming
• The end of the meeting to everyone
• Have another participant host the meeting
• The co-hosts can place participants in the waiting room or admit/remove them from the waiting room depending on the needs of those participating.

The co-hosts of a meeting are also not permitted to start it. You can assign an alternative host to a meeting if a host requires someone else to begin the meeting on their behalf. See How to Manage Meeting Co-Hosts for more information.

Using co-hosts in a meeting

Users can be made co-hosts in two different ways.

The following happened during a meeting:

1. View a user’s video by hovering over it.
2. Simply click on the ellipses.
3. Choose to become a host.

Here are some instructions for using the participants window:

1. On the Zoom window’s bottom, click the Participants button.
2. Select More by hovering your cursor over the name of the co-host.
3. You will then be prompted to make the co-host.

Co-hosts have access to co-host controls once they have been named co-hosts.