Enabling or disabling annotation tools for meetings in zoom app

As long as annotation tools are enabled, meeting participants will be able to collaborate on the shared content, brainstorm ideas, and draw on it. As part of Zoom’s web portal, you are required to enable annotation tools before you can use them.

How to enable annotation for meetings

Account

If you wish to enable annotations for all users within the account, please follow these steps:

1. Zoom’s web portal can be accessed by logging in

2. You can access your account settings by clicking on Account Management in the navigation panel.

3. Go to the tab labeled Meeting and click on it.

4. Ensure that the annotation option is enabled under In Meeting (Basic).

5. It is important to note that if the setting is disabled, you can enable it by clicking the toggle. It is important to click Turn On if a verification dialog appears, so that you can verify that the change has been made.

6. During the process of saving shared screens, you can choose to enable the saving of annotations when clicking the check box.

7. If you would like to restrict annotations to only content that has been shared by the user, you can check the box.

8. The change will become mandatory for all the users in your account if you click on the lock icon, then click the Lock button to confirm that you wish to make it mandatory.

Group

Note: You will find that the Group Management page has been renamed to Groups if you created an account on Zoom after August 21, 2021 or if you enabled the New Admin Experience on your account.

For the purpose of enabling annotations for a group of users, follow the steps below:

1. Zoom’s web portal can be accessed by signing in.

2. You can find User Management and Group Management in the navigation panel.

3. You can access the Settings tab by clicking on the name of one of the relevant groups from the list.

4. Go to the tab labeled Meeting and click on it.

5. Ensure that the annotation option is enabled under In Meeting (Basic).

6. The setting can be enabled by clicking the toggle button if it is disabled. To verify the change, you will be required to click Turn On if a verification dialog displays.
   Note: When the option is grayed out, there is a lock on the account level, and in order to change it at the account level, it must be changed at that level.

7. During the process of saving shared screens, you can choose to enable the saving of annotations when clicking the check box.

8. If you would like to restrict annotations to only content that has been shared by the user, you can check the box.

9. The change will become mandatory for all the users in your account if you click on the lock icon, then click the Lock button to confirm that you wish to make it mandatory.

User

It is possible to enable annotations for your own personal use by following these steps:

1. Zoom’s web portal can be accessed by signing in.

2. Click Settings from the navigation panel on the left side of the screen.

3. Go to the tab labeled Meeting and click on it.

4. Verify that you have enabled annotation under In Meeting (Basic).

5. The setting can be enabled by clicking the toggle button if it is disabled. To verify the change, you will be required to click Turn On if a verification dialog displays.
   Note: There is a good chance that the option has been blocked at either the account or group level if the option is grayed out. It is important that you get in touch with your Zoom administrator.

6. During the process of saving shared screens, you can choose to enable the saving of annotations when clicking the check box.

7. (Optional) If you wish to limit annotations to only the content shared with you, click the check box next to the annotation box.