Everything you should know about zoom associated domains
The associated domain feature is important for the regular zoom webinar or meeting user. It helps in using the organization’s email id domain for example @abc to auto-create or adding those users whose email id would match the domain. At the time the associated domain option gets verified, then one can auto-enable the settings in promoting the existing and new users along with the particular domain to join your account for signing in to Zoom. While you add an associated domain it at the same time also permits you to compel single sign-on login methods too.
From this article get to know about ways of adding a custom domain to your account, how you can coordinate the associated domains along with accounts, how to connect them so with the associated domains! And lastly, get started with ways to view the existing associated domains.
Basic requirements for your associated domains.
For customizing the associated domains you should have full filed the following criteria –
- The user of the feature should have an education, enterprise, and business account.
- One must either be the account owner or should enjoy the admin discretion.
- You should also own your organization’s custom domain. For example, it should end with @gmail.com, @outlook.com, etc.
Ways for adding the custom domain to your zoom account.
To add the custom domain to your account, follow the below steps-
Step 1. At first, you signed in to the Zoom web portal. You should sign in with the role of an admin and only then can enjoy the writing features.
Step 2. Go to the navigation panel followers by account management and the account profile.
Step 3. Then tap on the account profile tab.
Step 4. Below is the section of the associated domains and then tap on +Add other domains.
Step 5. In the section of the add associated domain domains dialog box, you have to enter one or more domain names. Separate each phrase with a comma. Then tap on add domains.
Step 6. Below the associated domains tab, you have to tap on verify. It is next to the domain name you have added.
Step 7. Now you have to choose from the verification methods that remained from the dialog box name to verify your domain. Then tap on next.
Step 8. Check-in with the next page instructions directly appearing on the screen. Remember that the page contact remains different for each of the verification processes-
- When you want to add the TXT record to your domain.
- When you want to add the <meta> tag for your homage.
- Urge for manual approval from the zoom support.
- When you want to upload the HTML file of the domain.
Step 9. Then you have to tap on the check box where it says that you successfully uploaded the appropriate information. Once done then tap on the verified domain.
Note that the verifying label next to the domain symbolizes the verification procedure is under process. Also, the label will be displayed on your screen until the domain gets in reality verified. It is also hard to predict at which point the label would get verified. It is based on the procedure, that the verification of the hour can also consume time for several days.
However, the view verification details option is there for you when the verification process exceeds your expected time frame. Here, you can track the verification steps which complete the verification process. You can also apply for re-trying when the steps are insufficient. For your satisfaction, you can also go for verifying process again.
How to coordinate with the associate domains and zoom accounts?
It is only when you verify your custom domain you can select the next step of managing accounts based on the same domain. It will permit the zoom users with the same domain to make your zoom account consolidated.
Remember – If a user gets the option of joining the account they can also choose the option of skipping joining the account. However, the feature of skipping the join my account is permissible up to two times. In the third time itself, they forcefully have to join or create a new account. The account further can get a lock on their attempt of skipping the join in the process.
How to manage the associated accounts or the associated domains procedure-
Step 1. On the zoom web portal, sign in.
Step 2. Go to the navigation panel followers by account management and the account profile.
Step 3. Then tap on the account profile tab.
Step 4. Under the section, associated domains, you can check the domains associated with your account. Or else you have to tap on the options for checking the boxes which you want to enable –
- Manage users with the same domain. With this feature, everyone attempting to create a zoom account with one email address with this domain will be reminded of using a separate email address. However, those who are already users of the particular account won’t be required to alter their email addresses.
- Allow users with the same domain to consolidate into this account- with this option the already existing users will be reminded to consolidate into the managing account or alter their login for using on different email id. However, three times they can sign in to the account. And after that, they will be forced to select.
- Permit users with the same domain to sign up for this account. The zoom users have permission to sign in to the zoom account through an email address that is associated with the domain. For example- when your associated domain is mydomain.com then at the moment you can sign up using the id name@mydomain.com. Those users further will receive an email detailing to activate the room account. Once signed in, you will be reminded to consolidate into the managing account and alter the email address. However, the setting by default gets disabled and therefore needs users to manage users with the same domain to get enabled.
However, further, note that to get the users consolidated enable the allow users with the same domain to consolidate into this setting option.
Step 5. Once done tap on save. At the time it gets consolidated you can view the user summary.
Step 6. This step however is optional. When existing zoom users exist with the domain, just tap view user summary and then tap on send an email. It will help you to notify the users of domain changes.
You can visit the zoom support web page for knowing how it affects the users or how the users can get notified of the changes.
To check the associated domains?
Here’s you can check the associated domains-
Step 1. On the zoom web portal, sign in.
Step 2. Go to the navigation panel followers by account management and the account profile.
Step 3. Then tap on the account profile tab.
Step 4. Then under the associated domains, you have to overview the domain linked with your account. And post that you can also check their verification status.
- When they get already verified, then you have to see the view user summary. It will help you in noticing the number of matching users to your account. It will also help you to know how many at the same time are not on the account.
- In case they are not verified you can also delete the domain.
In case the associated domains get verified then the account admin or owner has to contact the zoom technical support to remove it.
How to connect a single sign-on login with the associated domain?
If your associated domain gets verified then you have to enforce the SSO login with their domain. Here, how to connect SSO login with the associated domains.
Step 1. On the zoom web portal, sign in.
Step 2. Navigate to the menu option. There you have to tap into the advance followed by the security.
Step 3. Below the sign-in methods, you have to tap on the allow users to sign in with Single Sign-on toggle. You can disable or enable it. l
Step 4. Choose the required users to sign in with SSO if their email address belongs to one of the domains below from the checkbox.
Step 5. Then tap on select domains.
Step 6. Choose the checkboxes of the domains where you would need to sign in with the SSO.
Step 7. The option is optional. When you have the specific users then you would require to bypass the SSO. Then you have to login in using your email id and the password. Then below specify users who can bypass sso sign in you have to tap +add users. You have to input the email id separating through commas.
Step 8. Once done you have to tap on save. (For the freshly created SSO you have to match the associated domain of your account with the sent email address. Once done you have to verify the email id).
All credit- zoom.us
https://support.zoom.us/hc/en-us/articles/203395207-Getting-started-with-associated-domains