Explore the Webex Scheduler for Microsoft Outlook

In this article, you will find information about some of the most important features of the Webex Scheduler for Microsoft Outlook.

These articles will provide you with more information about Webex Scheduler for Microsoft Outlook, so check them out:

For users:

• Schedule and join meetings with Webex Scheduler for Microsoft Outlook

• Allow someone to schedule Webex meetings on your behalf in Microsoft Outlook

• Schedule, manage, and start a meeting for another host in Microsoft Outlook

• Schedule Webex meetings for another host in Microsoft Exchange with the Webex Scheduler

• Schedule and join webinars with Webex Scheduler for Microsoft Outlook

For administrators:

• Webex Scheduler for Microsoft Office feature comparison

• Install the Webex Scheduler for Microsoft 365 and on-premises Exchange

• Deploy and configure the Webex Scheduler for Microsoft Outlook

• Microsoft 365 permissions requested by Webex

• Known issues and limitations for the Webex Scheduler for Microsoft Outlook

In Microsoft 365, Webex Scheduler enables users to schedule meetings for their Webex rooms or personal rooms directly from the desktop, web, or mobile applications of Microsoft Outlook.

When you create an Outlook scheduled appointment or a scheduled meeting, you can use the Add Webex Meeting button on the ribbon to insert a Webex or Personal Room meeting.

Using the Webex Preferences, you can switch between a standard Webex meeting and a Personal Room meeting to change the default meeting type for that meeting.

In the Outlook calendar invite that appears after the meeting has been scheduled through the Webex Scheduler, you are given instructions on how to join the Webex meeting.

It is possible to join a Webex meeting by using the link or button provided in the invitation to the meeting.

In order to join, you will need to dial the number in the calendar invitation, or you will need to dial the address in the video invitation if you are using a video system or application.

You can automatically join meetings scheduled from Outlook if the Webex Hybrid Calendar Service has been enabled by your administrator.

On both your video device and the Webex app, you will be able to see a join button before the meeting begins.

Frequently Asked Questions

How do I turn on Webex scheduler in Outlook?

Click on the Sites tab, and then click Settings to make the necessary changes to your Webex site. The Common Settings menu can be accessed by selecting Site Options from the menu.

Ensure that the Webex Scheduler is enabled and authorized on your site by following these steps:

1. Upon clicking Add New Authorization, a new window will appear.

2. Please sign in with the administrator account that you use to manage your Microsoft account.

3. Click on the Accept button once you have reviewed the Permissions requested.

Is there a Webex plugin for Outlook?

A Webex meeting can be easily added to your Microsoft® Outlook meeting invitation with ease with Microsoft Office. The Webex button is available within Microsoft Office applications, so you can initiate a meeting immediately. Turn your instant messaging conversation into an instant meeting with the help of the instant messenger, which integrates both audio and video.

Why is Webex not showing up in Outlook?

You can open Outlook by clicking the File tab, then selecting Options from the drop-down menu. Then, click the button that says Add-Ins. The Disabled Items option is located under the Manage drop-down menu. So, select it, and then select Go… Click Enable on the Disabled Items window after you have highlighted the entry for Cisco Webex Meetings on the left hand side.

How do I find my Webex schedule?

You will need to sign in to Webex and click on Meetings > Schedule after you have logged in. You can select a meeting template from the drop-down list in the Meeting templates section if you have previously saved a meeting template. If your account has more than one meeting type associated with it, you will need to select one of them from the drop-down list provided.

How do I add Webex to Outlook 365?

Follow the instructions to install the Add-in to the Webex App by clicking the Get it now button for Webex App. Microsoft Word can also be accessed through the ribbon menu by clicking Home and then clicking Webex App.

Add-in for Cisco Webex App can be installed by clicking on the link below

1. The following system requirements must be met: Mac—MacOS 10.10 or later.

2. Subscription to Microsoft Office 365.

3. Versions of Microsoft that are supported include:

Where is the Webex button in Outlook?

Using Outlook, go to the Calendar section of the program. There should be a toolbar on the right side of your screen titled “Add Webex Meeting” when you create a new meeting.

What is Webex scheduler?

Microsoft Outlook desktop, website, and mobile apps are compatible with the Webex Scheduler in Microsoft 365. If you create a scheduled appointment in Outlook, you can add a Webex meeting or Personal Room meeting by clicking Add Webex Meeting on the ribbon.

All images and contents credit goes to help.webex.com