Reporting on attendance, registration, and polling using Zoom is helpful for gathering information. For further analysis, you can generate a registration or polling report for your Zoom meeting if registration or polling are enabled. In addition, you can also generate survey reports if your meeting includes a post-meeting survey.
Registration reports typically contain the following information about registered participants, although you may be able to see additional information depending on your registration settings:
- Name and surname
- Your email address
- Registration date and time
- Status of approval
- Depending on the meeting settings, you can also find the following information in the polling report about the participants who answered a poll question:
- In the case that registration was turned on and this was an anonymous poll, then it would display the names and email addresses of the participants, each question in the poll, and the answer of the participants, as well as the time and date the answers were submitted.
- If registration was not activated, the polling report will show the profile names of respondents who were not authenticated and the names and email addresses of respondents who were authenticated. It will also include every poll question, each response and the date and time at which each submission was made.
- In the event of an anonymous poll, the names and email addresses of the participants will show “anonymous”.
- To be able to create reports for meetings, a paid account must be used. You will not be able to generate reports for meetings hosted prior to upgrading your account.
- In the web portal, Meeting IDs are automatically deleted 30 days after the scheduled date or the date the meeting was last attended, and the meeting ID can no longer be seen under My Meeting IDs. As a result, the meeting will have the same effect as if it had been deleted manually. Reports from registration and polling are also deleted with the ID, although the reports from registration and polling will be available for up to one year.
- In a similar manner, you cannot generate a report for a meeting that you have deleted from the Meetings list on the web portal in the same way. You can still download the report that you generated before the meeting was deleted.
- After your meeting has been concluded, you should generate meeting reports within 30 minutes of the meeting ending. The re-generation of a report to obtain the information collected during a meeting should be done if you generated one before starting the meeting. The polling reports can only be generated after the poll has ended during the live session. For a poll report to be generated and downloaded, the host must be using the desktop client version 5.4.7 or higher during a live session.
- The poll report will only display the last poll occurrence for a poll that was relaunched during a meeting. You should consider creating a second poll with the same questions as the original if you need to launch the same poll twice and want both sets of data. This will eliminate a relaunch of the poll.
This article covers:
- How to generate reports after the meeting
- How to generate a poll report during the meeting
Prerequisites for generating meeting registration and polling reports
- The meeting’s host
- Has permission to view usage reports
- For all users if they are account owners or administrators
- For Pro, API Partners, Businesses, and Education plans
- You can generate live poll reports as follows:
- Via Zoom’s desktop client
- For Windows 5.4.7 or higher
- For MacOS 5.4.7
- For Linux 5.4.7
- Via Zoom’s desktop client
How to generate reports after the meeting
The following requirements must be met in order to generate and view a report:
- If you want to generate a report for a meeting, it is necessary to enable registration and/or polling.
- For the report to be generated and viewed, you must be either the meeting host or have access to the Usage reports permission.
After a meeting, create a report as follows:
- If you are an administrator with the privilege of editing account settings, please sign in to the Zoom web portal as an administrator.
- Under Account Management, click Reports to open the Reports page.
- Navigate to the Usage Reports tab.
- Select the Meeting tab.
You will get a list of meetings that are either upcoming or have already taken place. The meeting ID and time range can be used to search for meetings.
Note: Choose the Webinar option if you are looking for a report on a webinar instead.
- Click on the Report Type dropdown menu:
- Report on registration
- And Poll Results
- Report on the Survey
- You can select one of the following options in the drop-down menu below Report Type:
- Search by time range: Click the Search button after selecting a time range.
- Search by meeting ID: Input the meeting ID into the search box and click Search.
- The Generate button in the last column allows you to generate a report for the meeting you want.
The option to select multiple meetings can also be found by checking the boxes at the top, and then clicking Generate.
- Specify which type of registration you want in the report:
- All Registrants: Make sure that the report includes the approved registrants as well as the denied registrants from your meeting.
- Approved Registrants: You should only include the approved registrants from your meeting.
- Denied Registrants: If you have any denied registrants from your meeting, make sure you include them.
- Click on the Continue button.
You can get a CSV file of the report by clicking the Download Report tab on the Report Queues page of Zoom.
How to generate a poll report during the meeting
- Activate the polling feature in the scheduled Zoom meeting.
- Launch the poll on behalf of the meeting host.
- Count the responses to the poll, and then close the poll.
At the end of the poll, you will see the basic breakdown of the results. You will have to download the full report to be able to see exactly who voted for each option.
- From the poll results page, click on Download in the lower-left corner to do so.
Your default browser will open and Zoom will begin the download of the poll results.
Note: If you do not have a Zoom account, you will first have to sign up for one.