Get Started with Events (classic) – Webex

Schedule an Event

Because Webex Meetings Virtual Desktop Software does not support Events (classic), this feature is unavailable in VDI installations.

Log in to your Webex account, and then go to the Webex Events tab. (classic). To schedule an event, select Host an Event > Schedule an Event from the menu on the left. Enter the information pertaining to the event, such as the prerequisites for registering, the date, the audio settings, and the participants.

Invite panelists to act as subject matter experts, respond to questions, and handle polls so that the event can operate more smoothly.

In the event that the administrator of your site has deactivated Events (classic), you will not be able to begin previously scheduled events from the Webex site. Instead, initiate the gathering from the calendar application on your device or the email invitation.

Start an Event

Sign in to your Webex site at the specified hour so that you can participate in the event. On the homepage, identify your event under the section labeled “Upcoming Meetings,” and then click the Start button.

Join an Event

When you are requested to participate in a Webex event, you will receive an email containing the event’s instructions. Simply follow the link provided to sign up for the program. To join the event, go to the Join Now section, enter your name and email address, and then select the button.

It is possible that you will be asked to input a password for the event. This information is included in the email notification that was sent to you.

Connect to Audio

You have the option of customizing the audio settings that will be used in an event before you even attend it.

• To connect your audio device, use the Webex Events app and select the appropriate choice.        Figure 1:
• Select the mode of auditory playback that best suits your needs during the event:
  • Use computer audio – Utilize a headphone or speakers with your personal computer. This is the sort of audio connection that is used by default.You have the ability to make adjustments to your earpiece, speakers, and microphone.
  • Call me at – Enter or select the phone number at your place of business or residence that you would like to be called by the event.
    
  • Call in – When the program begins, use the phone number provided to dial in. After you have joined the event, you will have access to a roster of global call-in numbers.
    
  • Don’t connect to audio – The sounds from the event will not be transmitted to your computer or phone in any form. If you are present in the meeting room but would still like to use your own computer to share content in the event, select this choice.
    
• Click the “Mute” button when you want to participate in the program but keep your volume muted.

When your microphone is silenced, it will be obvious to you. If you want to communicate during the event, you should click the button labeled “Unmute my microphone.”

It is possible that this choice will not be available because hosts have the ability to prevent attendees from unmuting themselves.

Start Your Video

Before you attend an event as a panelist, you will have the opportunity to customize the video settings that will be used during the event.

• Click the “Turn off my video” button if you want to participate in the event but keep your video turned off. Stop movie.

You will be able to tell when your movie is no longer playing. When you are ready to display your video, select the Turn on my video option.

• When you record a video of yourself, it will play back in reverse view by default. If you want to see yourself in your self-view video the same way that other event participants see you, you can switch off the mirror view by selecting the option in the menu.
• Click the Join Event button.

The user interface for Events (traditional) is straightforward. The majority of the event’s available choices can be found in the middle, while participants and other panels can be found on the right.

Share Content

By selecting the Share button during the event, presenters are able to share material with attendees. You are able to share a whiteboard, an application, a file, or even your own computer.

Please click here if you would like more information on how to contribute content.

Presenters are required to be participants in order to qualify. You can encourage an attendee to contribute material by asking the host to include them on a panel. Click the View all participants button in the Participants panel to accomplish this. After making your selection, choose the Make Panelist option.

Take Note of an Occurrence
Your events are essential. If some members of your team are unable to attend the event, or if you simply want to provide access to previously documented events, consider recording it and sharing it at a later time. The recording captures both the audio and footage as well as any presentations that were given.

To begin recording, navigate to your event’s Recorder Record menu and then select Record. When recording is taking place, an indicator that says Recording will appear at the very top of the user interface, where you and your participants can see it.

It’s possible that your Webex site is already configured to automatically capture your events. If not, you should discuss the possibility of putting it up with the administrator of your Webex site.

Following the conclusion of the event, you will get an access to the recording in an email. Your recording will generally arrive not long after the event, but its arrival time can vary widely depending on factors such as the recording’s size, the bandwidth available on the site, and other elements.