There are many ways in which you can use Microsoft Teams to schedule and produce live events that can be broadcast to large online audiences using your schedule, so you can stream a live event to a massive audience on your schedule.
Live event types
Live events can be produced in two ways, depending on the type and scale of the event that you want to produce:
|Teams||Plug in your laptop and go…
With Microsoft Teams, you are able to create the live event easily, while also inviting the presenters and panelists to take part from their own devices that are connected to the external server. It is light weight and allows you to create the live event easily.
|An external app or device||Professional sound and camera setup for your filming sessions
By using Microsoft Stream in conjunction with a hardware encoder, you can produce the live event by using an external hardware or software encoder to produce the live event. It is possible to stream to an RTMP service using a media mixer or other media production setup that supports streaming (such as a media mixer, for instance) rather than using an RTMP server directly from a computer. There are times where an auditorium event is broadcast on a television set in the audience’s home, for example, a town hall, where a stream from the media mixer is played for the audience to hear, which is often done by using this method.
Event group roles
In order to ensure that live streaming events run smoothly, a team of people is responsible behind the scenes – the event group – that makes sure everything goes smoothly behind the scenes.
|Organizer||In order to ensure everything runs smoothly at a live event, it is extremely important that everything is planned and scheduled in advance so that things go as smoothly as possible for the attendees and the event group, who will be in charge of managing everything at the event.
Click here to see the checklist for organizers for more information.
|Producer||As the host, you are responsible for ensuring that the live event stream is managed in a manner that ensures attendees have a great viewing experience.
|Presenter||Moderates the question and answer portion of the live event, either via audio, video, or a screen.
As an event attendee, you are not considered as a member of the “event group.” You are not required to be a member of the event group to watch the event, and you may watch it on line with DVR controls, anonymously or authenticated, all at your discretion. During the Q&A session, they will have the opportunity to ask questions.
Who can create live events
It is necessary for a person to possess the following items in order to be able to create a live event. More information can be obtained from your IT administrator.
- Office 365 Enterprise licenses of version E1, E3, or E5 or a Microsoft Office 365 Professional license of version A3 or A5.
- Microsoft Teams admin center now has the ability to create live events within the system- this was granted to it by Microsoft Teams.
- It is possible to create live events in Microsoft Stream through the use of a broadcasting app or device that is not linked to a Microsoft account, as well as using a recording device that is not connected to a Microsoft account.
- Members of the team must be full members of the organization (cannot be guests or from another organization) at the time of application.
- It is possible to schedule private meetings, share screens, and share IP videos, all of which can be enabled in the Team meeting policy.
Who can attend live events
It is possible to attend a public event without logging in if you have the link to it.
It is recommended that attendees log in to join the event if attendance is restricted to your organization or to specific individuals or groups.
A license that includes Teams will be needed if the event is being produced in Teams. This will depend on whether the content is produced externally or if it is produced internally.
System requirements and supported platforms
- Supported operating systems: Depending on your needs, there might be a 32-bit or 64-bit version of Windows 7, macOS X 10.10 or later.
- Supported mobile operating systems: A version of Android 4.4 or later, and an iOS version of 10 or later
- Supported web browsers: A web browser is a program like Chrome, Edge, Firefox, IE11, Safari, or Edge RS2, whichever is the most recent.
Once your IT administrator has enabled the feature for your organization, you will be able to join Microsoft Teams live events in your organization. Then you will be able to use the feature once it has been installed.
- Step 1. Set up a live event on your website
- Step 2. Attendees are invited to attend
- Step 3. The process of producing a live event should be done as follows:
- Step 3a. Attend live events as part of your presentation
- Step 4. Keep track of the recordings and reports that are generated
Frequently Asked Questions