Get started with webinars in Microsoft Teams
You can use this tool to schedule your webinar, register attendees, run an interactive presentation, and analyze attendees’ data after the webinar is complete for the purpose of effective follow-up after the event, providing you with a number of tools to help run a webinar with Microsoft Teams.
How webinars are different from ordinary meetings
Most of the time, a meeting involves back-and-forth activity among the participants: the level of discussion, the sharing of information, the assignment and acceptance of tasks, the creation of plans, and the possible deliberation of a consensus.
Nevertheless, webinars are more structured, and a more clear definition of the roles and responsibilities of the participants can be found: A group of experts (the presenters) present their ideas to the audience, and the audience attends the webinar to hear what they have to say.
Webinar steps
Before the webinar
The organizer:
- Plan the webinar as far in advance as possible, usually several weeks in advance, so that the webinar is scheduled as comfortably as possible.
- Provide prospective attendees with a registration form they need to complete before they get information about joining the webinar.
It can be utilized for a number of reasons, including to gather all kinds of valuable information for sharing with prospective clients after the webinar, for example, or measuring the effectiveness of training programs that will be conducted in the future. - The webinar invitation is sent out by this software. Those who will be presenting in the webinar are invited if there will be additional presenters. There is a registration link that becomes active once this step has been completed, so prospective attendees can register.
- Providing potential attendees with information about the event and a link to register for the event. If you are interested in getting your message out, it can be done via social media, a website, an e-mail message, or some other method.
- A data collection report is provided in order to provide information about the people who registered as well as the answers they provided to the questions that they were asked during the registration process.
Attendees:
- Become a member of the event by registering.
- The webinar information as well as the link to join the webinar will be sent to your email address.
During the webinar
- Attendees who click the Join link will be able to participate in the webinar once a presenter or organizer has given them permission to do so by clicking the Join link.
- Audio and video settings are turned off by default during a public (open registration) webinar, and attendees will not be able to share content during the meeting since audio and video settings are turned off by default.
- Participation in the presentation is controlled by the presenter. As part of the webinar, polls can be used to engage the audience while providing the presenter with information that he or she can use.
After the webinar
- A report on attendance is downloaded by the organizer.
Who can schedule a webinar
Teams meetings are open to anyone who is able to set up a meeting in the system, and that includes those who are able to set up webinars. Generally, if you are not able to schedule an appointment, you can ask your IT manager for assistance.
Who can register for a webinar
You will be able to restrict registration access if you are an IT administrator – by default everyone in your organization will be able to register, unless you choose to limit it. If you decide to schedule the webinar, you will also have the option of restricting registration.
Note: You are free to schedule a private webinar if you want to, but if you are not comfortable doing so, please contact your IT admin.
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Frequently Asked Questions