Getting Started with Webex Private Meeting
If your company uses Video Mesh for its network, the administrator of your company can enable private meetings by getting in touch with the account representative for your company. This function will shut off any media that may be present on your premises, hence increasing the meeting’s level of safety. When you set up a private conference, the media will never cascade into the cloud; instead, it will always terminate on the Video Mesh nodes that are located within your company’s network.
When the capacity of your Video Mesh nodes is reached during a typical Webex meeting, the media will cascade up to the cloud in order to offer scaling. When your Video Mesh nodes are at capacity for a private meeting, more attendees won’t be able to join that meeting, nor will other private meetings be able to begin. The cascade to the cloud is not available for use with private meetings.
Everyone who attends a private gathering under your auspices has to be a member of your group. They have the option of joining through the Webex App or with a verified video system. Participants can join a private meeting if they have access to your network through a VPN or an MRA. However, nobody from outside your network will be able to join a private meeting.
Support and Limitations
A few notes on assistance for confidential gatherings:
- Webex versions 40.12 and later include the capability of holding private meetings.
- It is the responsibility of your administrator to enable private meetings on your platform.
- Your account needs to be enabled by your administrator so that you can host private meetings.
- When holding private meetings, you should always use the Webex app. The private meeting format is incompatible with the fully-featured meeting experience that you have selected.
- The group that is holding the private meeting is referred to as the “host organization,” and all of the participants in the meeting are required to be members of that organization.
- You are need to have a connection to the internal network of the organization that is hosting you, either directly or through a virtual private network (VPN).
- You will not be able to participate in the private meeting unless you use the Webex app or a video system that has been verified as being part of the host organization.
- If your Webex app is connected to a video system, then the video system must be one that has been verified by the host organization.
- For additional details, please refer to the parts of the Webex Video Mesh Deployment Guide that are devoted to private meetings.
Some limitations of private meetings:
- VoIP is the only audio format supported for private sessions.There is currently no support for Webex Edge Audio or PSTN.
- You are unable to hold private meetings in one of your Personal Rooms.
- Only pre-scheduled private meetings are supported for use with this feature.
- Webex services such as cloud recording, transcription, and the Webex Assistant are incompatible with private meetings because they require an internet connection to function properly.
- Even if the video system has the Webex software installed, you won’t be able to join a private conference until you’ve gone through the authentication process first.