Host and co-host controls in a meeting in zoom App

Controls for the host allow you to manage the participants and other aspects of the Zoom meeting.

As a co-host, the user can share hosting privileges with another user, enabling the co-host to operate the administrative side of the meeting to the extent necessary, such as managing participants or stopping/starting the recording. Each meeting must be assigned a co-host. Whether you are running a meeting or hosting a webinar, there is no limit to the number of co-hosts you can have.

Co-hosts are not able to access the following controls, which are only available for the host during a meeting and cannot be used by the co-hosts:

• The captioning process needs to be started and a third-party needs to be assigned to provide the captioning
• For the live stream
• That will be available for all participants at the end of the meeting
• Invite a second participant to co-host the meeting
• Establish a waiting room (co-hosts have the option of placing the participants in the waiting room or removing the participants as needed)

Meetings cannot also be started by co-hosts. Hosts can assign an alternate host to start the meeting if they need someone else to be able to do so.

Prerequisites for using host or co-host controls

• Obtain permission from the host to attend the meeting, or from the co-host to attend.
• Available for Windows, Mac, Chrome OS, and Linux.
• You can also download Zoom for iOS or Android devices.
• Click here to download Zoom.

Windows | macOS

In the event that screen sharing is not currently active, the host controls appear at the bottom of your screen.

• Join Audio or Unmute / Mute :
• If you have a microphone, you can mute it or unmute it once you’ve connected to the meeting’s audio.
  • Changing Zoom’s microphone and speaker settings under the audio control settings (click the * next to Mutes/Unmutes): The Zoom audio settings allow you to configure your computer’s microphone and speaker, leave your computer audio, and access the full range of Zoom audio options.
• Start Video / Stop Video :
• It is possible for you to pause or resume your own video.
  • If you have multiple cameras installed on your computer, you can select which Zoom is used as well as access the full video controls. You can also select a Virtual Background if you have multiple cameras installed on your computer.
• Security :
• Manage security during meetings.
• Participants:
• Managing participants, viewing aggregate nonverbal feedback, and inviting others to join a meeting can all be done through this window.
• Chat :
• Participants can chat with each other through the chat window.
• Share Screen :
• You can share your screen with other participants. During the process of sharing the desktop you will have the option of selecting the application you wish to share. There will be controls on your screen when you are screen sharing, but you can drag and drop them to another location if you’d like.
  • Using the Share Screen controls (click the * next to Share Screen) in your meeting, you can decide who can share and whether or not only the host, or any participant can create a new screen share as someone shares.

• Polling :
• A facility for creating, editing, and launching polls. You will be able to create and launch polls in your default browser once you click on either option. Results can be viewed and downloaded after the poll closes. Neither the host nor the co-host can edit or add polls to a meeting if a poll has already been created.
• Record :
• Play or pause recordings.
• (Only available for hosts) Closed captioning and live transcription: If your account has been enabled for closed captioning or live transcription, click here to access the closed captioning options.
• Reactions:
• The host or presenter can be informed about issues or feedback using meeting reactions, nonverbal feedback, and Raise Hand. The reactions appear on the video panel and in the participants list next to your name.
• Breakout Rooms :
• Let’s get started.
• More :
• You can access more options by clicking on More.
  • Live on Facebook:
  • Let your meeting be broadcast live.
  • Live on Workplace by Facebook:
  • Share a live webcast of your meeting.
  • Live on Youtube:
  • Using Youtube you can offer your meeting live stream.
  • Live on Custom Live Streaming Service:
  • Use a live streaming platform designed specifically for your meeting.
• Display the following two options at the end of the meeting (available only to the host).
  • End Meeting for All:
  • If you and all participants want the meeting to end, this is the option to select.
  • Leave Meeting:
  • Finish the meeting. If you wish to continue the meeting, you will be prompted to select a host.

Linux

Screen sharing will not appear on your screen if the host controls are not displayed on your screen.

• If you join the meeting’s audio, you can then unmute or mute your microphone once you are connected.
  • You are now able to change how Zoom uses your microphone and speaker through the audio controls (click the * icon next to Mute/Unmute): The audio controls allow you to change how Zoom uses your microphone and speaker, leave computer audio, and access the full audio settings in Zoom.
• Start Video / Stop Video :
• The Start Video / Stop Video menu item allows you to start or pause your own video.
  • If you have a variety of cameras on your computer, you are able to select which Zoom is being used, access the full video controls, and choose your virtual background by clicking the * next to Start/Stop Video.
• Security :
• You are able to access security features while in session.
• Participants:
• You can initiate a meeting using this feature by opening a window.
• Polling :
• This feature applies to creating, editing, and launching polls. You will be directed to the Zoom web portal when you choose to create or launch a poll. You will be able to see the results and the full report when the poll closes.
• Chat :
• Chat with participants in the chat window.
• Share Screen :
• Open a screen sharing window. Shared desktops and applications can be selected by you.
  • Combined Screen Share controls (click the arrow next to Share Screen): Select whether you want only the host to be able to start a share when someone else is sharing or if all participants will be able to start a share when someone else is sharing.

• Record :
• Record in the cloud or locally.
• For closed captioning or live transcription (available only to hosts): If closed captioning or live transcription have been enabled on your account, click to access the options.
• Breakout Rooms :
• Get started.
• Reactions :
• You can communicate issues or feedback to the host or presenter using meeting reactions, nonverbal feedback, and Raise Hand without disrupting the meeting. In addition to those reactions, your name appears next to your video panel.
• More :
• You can access other options by clicking on More.
  • Live on Workplace by Facebook:
  • Use Workplace by Facebook to broadcast your meeting live.
  • Live on Custom Live Streaming Service:
  • Use a custom streaming platform to stream your meeting live.
• End (only available to the host):
• Select one of the options listed below.
  • End Meeting for All:
  • You and all other participants can end the meeting.
  • Leave Meeting:
  • End the meeting. In order to continue the meeting, you must assign a host.

Web

On your screen, you will see the host controls.

• Join Audio or Unmute / Mute :
• You can then connect to a meeting’s audio and mute your microphone once connected.
• Start Video / Stop Video :
• By clicking on this button, you will be able to start or stop your recording.
• Security :
• The meeting security options can be accessed in-meeting.
• Participants:
• The participants list can be viewed, managed, non-verbal feedback can be viewed, and participants can be invited to take part.
• Polling :
• Polls can be created, edited, and launched. In your default browser, you will be able to create or launch polls using Zoom. The results of the poll can be viewed after it closes, and the full poll report can be downloaded. Once a poll has been created, it can be launched by both the host and the co-host, with the host having the ability to edit and add polls.
• Share Screen :
• View the screen share. There will be a selection of desktops or applications that you can share.
  • You can control who has access to the Share Screen by clicking * next to Share Screen. You can also choose whether the host or any participant can start a new share when someone is sharing.
• Chat :
• Participants can chat in the chat window.
• Record :
• The cloud recording can be started or stopped.
• Closed Caption (only available to the host):
• You can access closed captioning options if your account has closed captioning enabled.
  • The Closed Caption controls (clicking * next to Closed Caption) allow you to View Full Transcript or Show Subtitles.
• Breakout Rooms :
• Begin breaking into groups.
• More :
  • Disable video receiving:
  • This feature disables video receiving from incoming participants. Your meeting can be made more enjoyable by preserving bandwidth.

Leave:

Exit the meeting. Meetings that end without a new host will be ended if you leave.

The Zoom web client offers a number of meeting controls.

iOS

• Join Audio or Unmute / Mute :
• Then, after you are connected, you are able to mute or unmute your microphone.
• Start Video / Stop Video :
• Pause and resume video.
• Share Content :
• Open a file or screen share.
• Participants:
• Display and manage the list of participants.
• More :
• Under More, you’ll find additional settings.
• • Security:
  • This will enable you to select security options for meetings.
  • Record to the Cloud:
  • Select the option to record to the cloud.
  • Chat:
  • Using the chat window, participants can communicate with each other.
  • Enable Live Transcript:
  • The host can enable live transcription in the web settings if they wish to do so.
  • View Full Transcript:
  • The full transcript can be viewed here if this option is enabled in the web settings.
  • Meeting Settings:
  • Depending on the meeting settings you are participating in, you can access some personal information about the meeting.
  • Minimize Meeting:
  • Check your chat messages and schedule a new meeting with the ability to minimize the meeting window. The minimized window can be dragged to any location on your screen. You may maximize the meeting window once more by clicking on the minimized window when you are ready to do so.
  • Background and Filters:
  • The virtual background and video filters have been configured and enabled.
  • Live Stream Options:
    • YouTube:
    • Use YouTube to live stream your meetings.
  • Clear All Feedback:
  • The participant’s feedback is cleared.
  • Disconnect Audio:
  • Cuts off your connection to the audio of the meeting.
  • Raise Hand / Lower Hand
  • If your host has enabled these icons, tapping them will display an icon next to your name in the participants list and in your video panel. You can place a thumbs up icon next to your name by tapping the thumbs up icon.
• Close or leave the meeting (available only to the host).

Android

• Join Audio or Unmute / Mute :
• The microphone can be muted or unmuted.
• Start Video / Stop Video :
• Use this button to begin or stop video recording.
• Share :
• Allows you to share a screen or a file.
• Participants:
• This is where you can see who has joined the meeting and manage the participants.
• More :
• Other settings can be found below.
  • Record:
  • Click here to start recording.
  • Disconnect Audio:
  • The meeting audio will be disconnected.
  • Security:
  • Select security options in the meeting.
  • Chat:
  • You can chat with other participants in the chat window.
  • Enable Live Transcript:
  • This option is available in the host’s web settings.
  • View Full Transcript:
  • To view the full transcript, enable it in web settings.
  • Meeting Settings:
  • View and change some of your personal meeting settings.
  • Virtual Background:
  • This feature can be configured and enabled.
  • YouTube:
  • You can broadcast live meetings on YouTube.
  • If enabled by the host, you will see non-verbal feedback icons next to your name in the participants list and in your video panel when you tap the icon.
  • You can, for example, place the thumbs up icon next to your name by tapping the thumbs up icon.
• Exit: Leave the meeting or end it.