You can add up to 10 co-organizers to your meeting once you’ve invited people to join it so they can assist you with the planning and execution of your meeting as soon as you’ve invited people to the meeting. A co-organizer appears as an additional organizer in the list of meeting participants and has most of the same capabilities as the meeting organizer when it comes to managing the meeting.
[su_note note_color=”#ffddf1″] Note: There are still some changes to be made to the initial version of this feature and I would like to emphasize that it will be available as a part of the public preview program and that it may undergo further changes before it can be made publicly available. Switch to Teams public preview in order to be able to experience this feature as well as other upcoming features.[/su_note]
Co-organizer capabilities
| Co-organizers can: | Co-organizers can’t: |
|---|---|
| Options available for a meeting can be accessed and changed | Recording of meetings can be managed through the recording management system |
| Manage breakout rooms in your organization by becoming a breakout room manager | Recording the meeting and managing the recording of the meeting |
| Rather than going through the lobby, you can bypass it | Removing or changing the role of the meeting organizer |
| During a meeting, let people in the lobby if they are required to attend | When you are in a channel meeting, you can change the meeting options. |
| Lock the meeting | |
| Present content | |
| The role of a meeting participant can be changed by another participant | |
| It is now time for the meeting to come to an end for everyone involved |
[su_note note_color=”#ffddf1″] Note: It is important to first assign the breakout room manager role to co-organizers before they can become breakout room managers.[/su_note]
Add co-organizers to a meeting
If you wish to invite participants to a meeting, you need to make sure that they are already required attendees for the meeting before proceeding with the steps below:
- Once you have selected your meeting, you can choose Edit from the menu.
- If you would like to see more meeting options, click on More options.
- On the meeting options page there is a dropdown arrow next to the heading Choose co-organizers, which can be used to select additional co-organizers by clicking on the down arrow next to it, and then selecting the name of the co-organizer from the dropdown menu.
- In the bottom right corner, you will find a Save button.
[su_note note_color=”#ffddf1″]Note: Co-organizers will need to be either members of the same organization in order to co-organize a meeting or guests of the organization who are using the guest account associated with that organization in order to co-organize a meeting. [/su_note]