How to Best practices for producing in Microsoft Teams
Here are some best practices for producing a great live event.
Planning and producing your event
- The most important thing is to practice. Several events should be run as rehearsals, and the attendees’ experience should be observed live and on demand. Producing the live event without problems is easier if the producers have a thorough understanding of the system.
- Make sure the event group has more than one member. It is ideal to have three people in the presentation room, and one outside of it. You won’t lose control of the meeting if there is a network outage.
- A custom link (such as bit.ly) can be created for attendees to join. A broadcast event can easily be recreated if a catastrophic event occurs, or if some mistake is made by the producer. Just update your custom URL to point to the new broadcast event.
- About 30 minutes before the event, have the event group join. Include an intro slide in the presentation, indicating the event is about to begin. Make sure everything works before starting the live broadcast. Once your presenter is ready to go live, leave all audio muted until the end of the live event.
- A live event requires real-time communication between your event group members. In order to stay in touch at an event, the event chat is available to organizers, producers, and presenters.
- Make sure everyone knows their roles and responsibilities. This includes producers or directors, camera operators, presenters, and moderators of Q&A events.
Audio
- Your event isn’t complete without great audio. Don’t ignore it. The browser may be running in the background for some people.
- Presenters should have good microphones. Those who are inexperienced at presenting with microphones may struggle with wearing wearable microphones under pressure. Alternatively, use a Teams-certified headset if you’re presenting from a computer.
- In order to prevent bringing room noise into the online event, test in-room audio before the event.
- Use any audio capture device that lets you plug into the computer running Teams via USB, including one that can take balanced audio (XLR connector) or even a headphone style 1/8-inch plug.
- A basic video capture device like an HDMI-USB box can be used to capture HDMI or SDI outputs from a high-end AV system.
Video
- There is no such thing as too much light when it comes to lighting your subject, most cameras cannot handle it. There are times when lighting can be the deciding factor between a production appearing high quality or amateurish, depending on how it is lit.
- A key light, a fill light, and a back light can all be used to illuminate your subject to provide good depth and provide good illumination.
- The HDMI input can be used as a camera in your meeting by using a capture device such as a DVR. They can be used as a meeting camera in Teams, for example, if you have a good consumer camera with good optics, zoom capability, and an HDMI output that you would like to connect to.
- In addition to streaming a desktop into a live event, these HDMI capture devices can also be used to show videos and demos. In order to use this device you must have a computer with a HDMI output, such as a PC or a Mac.
Screen sharing
It is recommended that you use two monitors if you are the only person responsible for producing the event. Using this approach, you can share content with the second monitor while producing the event on the first monitor while sharing the content on the second monitor.
VBSS is a video-based screen sharing technology used by teams for live events. In order to get the best possible experience, you should follow the following planning guidelines:
- In order to ensure that producers and presenters are assigned the right TeamsMeetingPolicy with the correct IPVideo and ScreenSharing settings for IPVideo, you should contact your IT admin. It will not be possible to share a screen if ScreenSharingMode or IPVIdeo are set to None.
- Media traffic should be taken into account when determining network bandwidth requirements:
Video codec | Resolution and aspect ratio | Max video payload bitrate (kbps) | Min video payload bitrate (kbps) |
---|---|---|---|
H.264 | 1920×1080 (16:9) (The aspect ratio depends on the sharer’s monitor resolution, and will not always be 16:9) |
4000 | 1500 |
Frequently Asked Questions
How many producers can you have at a Teams live event?
Can you have multiple producers in a Teams live event?
How do you produce or present a team live event?
- In order to make the event more interesting, you can send in video feeds from other presenters.
- Meet other presenters and producers and have a chat with them.
- The live event should be started and ended at the same time. …
- You can view the live attendance count of the event at any time.
- You can share your screen with the rest of the attendees (desktop or a window) during the event.
- All other presenters and producers should be muted.