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How to Create a shared channel in MIcrosoft Teams

ByCorporate Guider Home, Teams

If you plan on working with people both within your team and outside of it, then you should set up a shared channel.

It is only the team owners who have the ability to create shared channels. In the event that a team owner creates a shared channel, then the team owner becomes the channel owner, and the channel inherited the team’s labels as soon as it was created.

Note: From Teams for desktop or from Teams for the web, you can create shared channels. It is not possible to create shared channels using the Teams mobile app.

Note: This public preview program will allow the public to experience shared channels and, if necessary, will be required to undergo additional modifications before they are made public as part of the public preview program. Those of you who have the public preview of Teams are already able to take advantage of this feature, as well as others that are coming soon.

Create a shared channel

Note: Shared channels cannot be changed into standard channels, nor can they be converted from standard channels into private channels. There is no way to change the host team after creating a shared channel, once the channel has been created.

  1. Choose More options > Add channel in order to create a shared channel for the team you wish to create it for.

  1. The name of your channel as well as a description should be entered here.
  2. Choosing Shared from the drop-down menu under Privacy will allow you to choose which people you want to have access to your account. Among these people may be people within your organization, or people from other organizations that will also have access to your account. Click on the Create button and then follow the instructions.

Note: By default, this channel will be shared with every member of the team.

  1. If you now want to add a channel in your organization, simply choose the people who are part of the group where you want to add the channel and type their names in the box to select them from the group. Select from the list of people you wish to add the email addresses of people outside your organization and enter their addresses. Choose the Share option from the drop-down menu.

  1. Select the down arrow to the right of Member, then select the Owner option to change the current status of a Member into an Owner. Once you have selected Done, the process will be complete.

Note: Only people who are members of your organization and those from outside your organization may join your shared channel.

Note: If you are the team owner and you do not see an option to add a shared channel to your team, you may need to speak with your team admin or your team’s admin.

Note: To add people outside your organization to a shared channel, you need to allow B2B direct connection for your organization’s administrators. The following information can be found in How to work in a channel with external participants for more details.

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Frequently Asked Questions

In order to create a shared channel, only the team owners are allowed to do so. They are also the only people who can invite members to these shared channels as well as share them with other teams. Shared channels can only be accessed by people who own or have been invited to join them, so if you are interested in joining any, you will have to be invited. As a result, shared channels can neither be converted into private or standard channels and vice versa, and vice versa.
You can manage the team by clicking the Manage team link next to the team. When you choose Settings > expand Member permissions, you will be able to access a page that will allow you to determine if the option that allows team members to create and update channels has been enabled. If it has, you will be able to proceed to the next step.
As a guest, you will not be able to add yourself to a private channel of a team unless you have first joined the team. However, you can be added to a private channel of a team if you have previously joined the team. If the guest or external user is not already included in a private chat room, he or she can be added to private groups in addition to private messages.
As a result of the fact that the member or guest is not a member of the primary team, you will not be able to add the member or guest to a private channel of Microsoft Teams. You must be a member of the general channel in order to add someone directly into a private channel, and the person must be a member of the channel before they can be added to it.

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