How to create an OnZoom event series in zoom app

Each occurrence of the event can have the same settings and information, because hosts can schedule events with multiple occurrences. They are able to be scheduled every day, every week, and every month.

Attendees can register or purchase tickets for the entire series when they attend an event series. Drop-in tickets, which allow Attendees to register or purchase tickets for specific dates in the series, can also be created by hosts.

Please see the one-time event creation instructions for instructions on how to schedule one-time events.

How to create an event series

Complete the Event Card section

Fill out the Event Card section with the following information:

1. Log in to OnZoom.
2. Select Create.
3. To convert an existing Zoom meeting to an OnZoom event, click Convert an Existing Zoom Meeting / Webinar..
4. Provide the following information:
   • Name of the event:
   •  Please enter the event’s name.
   • Short Description:
   •  Use 140 characters or fewer to describe your event.
   • Category:
   •  Choose your event’s category.
     Note:
   •  You will be able to find the Event intended for parents with their children by selecting the Education and Family category. If you choose this option, you will be asked to accept the host‘s code of conduct before you can proceed. Attendees at family-oriented events must agree to the Attendee’s Host Code of Conduct before entering the event.
   • It is possible to add your own tags for tracking by clicking Add Tags (optional).
5. If you would like to create a webinar or a meeting, you must select the appropriate event type under Select.
6. Select Free or Paid under Select, depending on whether this is a free event or a paid event.
7. Select the date and time as follows:

1. • Select the series.
   • Select the time when the event should begin.
     Note:
   • There are events that can be offered both paid and free tickets within the first 28 days after being published. In the case of events that are scheduled to start after 29 days from the date they were published, free tickets are the only option available.
   • You can specify the duration of the event here.
   • By clicking the down arrow, you can select the Time Zone for the event.
     Note:
   • When the down arrow is clicked, the Zoom profile‘s time zone will be used as the default.
2. You will have to click the Save & Continue button.

Complete the Event Profile section

You can include images, video links, and a brief description of your event in the Event Profile section.

In order to complete the Event Profile section, you will need to fill out the following information:

1. Click on the Add Cover link under Cover Image in order to upload a mandatory image for your event’s cover.
   Note:
2. It is possible for event creators to manually resize all uploaded images to fit into the image window as well as to search for an image to be uploaded. Additionally, resizing images is possible after image uploads.
4. If you wish to add up to two more images to the event profile, click the + icon under Additional Video/Image.
5. (Optional) Enter the URL of the YouTube video that you want to include on the event page under YouTube Link.
6. You may enter any additional details about the event in the section About Event (optional).
7. You will need to enter the contact information of the person who will be listed on the event page under the Contact Info section.
   Note:
8.  Your display name will automatically be used as the name for the event.
9. Click the toggle switch under Fundraiser to enable raising funds for a nonprofit 501(c)(3) organization in the event.
   • If you know the name of the nonprofit you want to donate to:
     1. Click the name of the nonprofit you want donations to go to, then type in its name in the search box.
     2. To add another nonprofit, select Edit after clicking on the first nonprofit.
     3. Click the Save button.
     4. (Optional) Set a fundraising goal for your fundraiser by clicking on Set Fundraising Goal.
   • To help you decide which nonprofit to donate to, here are some suggestions:
     1. Click on the Search for a nonprofit tab on the left-hand side of the page.
     2. From there, click Get Inspire.
     3. Select a cause from the dropdown menu by clicking on the Choose a cause box.
     4. Then choose a nonprofit organization from the Choose an organization dropdown list.
     5. Click the Add Nonprofit button.
     6. Click the Add Nonprofit button if you wish to add another nonprofit.
     7. Then, click Save.
     8. It is optional to set the fundraising goal by clicking on Set Fundraising Goal.
10. Once the fundraising goal has been set, click Save & Continue.

Complete the Event Options section

Complete the Event Options section by entering the following information:

1. If you want the event to have a certain level of visibility, select it under Event discoverability and registration access:
   • Public Event:
   •  All users can view and register in the OnZoom Directory, listed for discovery.
   • Exclude From Directory and Search:
   • OnZoom events are not listed in the directory, but they can be viewed and registered for via the event link
   • Private Event Restricted to Invitees on the Guest List Only:
   • The event can only be viewed and registered for by those you designate.
     • If you do not want OnZoom to send emails to the users on the guest list, select I will send my own invitations.
2. Click the toggle switch for On (enable) or Off (disable) for the advanced options of the event:
   Note:
3. To prevent disruptions to your event, default security settings are set to the highest level possible.
   • Joining the Event
     • For Webinar events:
       • Enable Q&A session:
       • Hosts (and Alternative Hosts, if applicable) can interact with Attendees in a Q&A session when this feature is enabled
     • in the Meeting event:
       • Attendees can join the event 15 min before the event starts:
       •  You can enable Attendees to join the event before the start of the event by enabling this option.
       • Waiting Room:
       •  In order to enable this feature, you will have to admit Attendees from the waiting room manually.
   • Event Security
     • Attendees can change screen names:
     • The Attendees will be able to change their display names during your event by enabling this feature.
     • Attendees can share their screens:
     • With this feature enabled, Attendees will be able to share their screen during your event at their own discretion.
   • Cloud Recording Settings and Access Permissions
     Notes:

1. • • • The room where your event is being held is the only one that is recorded. No recordings are made in breakout rooms within the event.
       • Meetings cannot be recorded locally at the moment.
     • Record Host and all participants with video and audio enabled:
     •  When enabled, you will be able to record the event. There will be a record button in the event controls and you will have to manually start recording the event. We will record the video and audio of all participants whose video and audio is enabled, including the host.
     • Automatically record at the start time:
     • When this option is enabled, recording of the event begins automatically when it starts.
     • Include complimentary access to this event’s cloud recording with registration:
     •  By enabling this feature, the recording will begin automatically at the beginning of the event. The host and all participants will also be recorded if their video and audio capabilities are enabled. As soon as the recording of your event has been made available, you can access and view the cloud recording for 7 days after the event has been recorded. In order to view the recording for an OnZoom Attendee, they will need to first register for the event, then click the Event Details button on the Event Details page, and then click the Host Profile button on the Host Profile page.
     • When recordings become available, please notify attendees:
     •  Participants will be notified once the recording is available to view once this option is enabled.
2. To save and continue, click Save & Continue.

Complete the Tickets section

Note:

Ticket boxes for Panelists and Alternative Hosts are available only for Webinars.

To complete the Tickets section, enter the following information:

1. The Panelist Ticket box has an icon on the right side.
   • Email addresses of Panelists should be entered here:
     1. Please enter the name of the Panelist.
     2. Fill in the email address of the Panelist.
     3. Click on Add.
     4. If you’d like to invite another panelist, repeat these steps.
     5. (Optional) Write a message to include with your invitation to the Panelists.
   • From a CSV file, import the emails of multiple Panelists:
     1. Click Import from CSV.
        You will see a dialog box.
     2. Select Import.
     3. To import a CSV file, find and select it, then click Open.
     4. Click Add after the CSV file has been imported.
     5. Click Save.
2. Click the icon on the right hand side of the Alternative Host Ticket box. This is optional.

1. • If you want to invite an Alternative Host to the event, please enter the email address of that host and click Add.
   • It is optional to repeat these steps for each alternative host you wish to invite.
   • You can write a message to send with your Alternative Host invitation (optional).
   • Click the Save button.
2. On the Create Ticket page, select the type of ticket you are adding:

1. • 1. For drop-in tickets, click Add Drop-In Ticket to enter the quantity and price. This enables attendees to choose the specific dates they would like to attend instead of registering for the entire series.
     2. In order to add the price and quantity of tickets for the entire series, click Add Entire-Series Ticket. By doing so, attendees will be able to register for all the events in the series.
        Note:
     3.  Across all ticket types, the total number of tickets you can sell cannot exceed Event Capacity – 1.
2. Choose whether the ticket will be a Free ticket or a Paid ticket in the Create Drop-In Ticket or Create Entire-Series Ticket box.
3. Set the number of tickets available for each event in the Ticket Quantity field.
   Note:
4. You cannot sell more tickets than your Event Capacity – 1 (if your event capacity is 1,000, the maximum number of tickets is 999).
5. It is necessary to enter the ticket name (for example, Early Bird, General Admission, etc.).
6. You will need to set the start date and time of when the tickets will be available to purchase under the Sale Starts section.
7. (Optional) Click Customize… at the bottom of the page to specify the time and date at which the ticket sales will end.
8. It is optional to add a description for the type of ticket or a message for your attendees in the description.
9. Managing who can register for your event is easier if you restrict tickets to the following users:
   • User guest list:
   • The Invited Users box can be filled in manually or imported from a CSV file after clicking +Add Users.
   • Users from specified @domains:
   • Indicate which domains you wish to allow access to. Use a comma to separate domains if using more than one.
   • Users in my account:
   •  Registration for your event can only be done by the members of your account.
10. Then click Save.
11. If you would like to include a message in the confirmation email, you can enter it in the Message for confirmation email (Optional) box.
12. Please set the ticket cancellation policy if this is a paid event. You can set the default cancellation policy in the section of your account that sets the cancellation policy for your tickets.
    Note:
13. OnZoom Hosts are able to cancel a single or series of orders.
14. The event will be published to the event page if you click Publish, or saved as a draft if you click Save.
    Note:
15.  The following steps should be taken if you wish to publish your event for a preview of the listing, but you are not yet ready for the public to see it and register for the event:

1. 1. You need to return to the Event Options section.
   2. Please select the Exclude from Directory and Search or Private Event option under Event discoverability and registration access.
   3. Click Publish at the bottom of the tickets section.

How to add tickets to a sold-out event series

You will have to add another ticket to your event if you wish to increase the number of tickets that are available for your event after you have already created the event.

In order to add additional tickets to an event series that has sold out:

1. Register with OnZoom by entering your email address and password.
2. Then click Manage in the top-right corner of the page.
3. After clicking on Manage, you will be brought to an Events page.
4. The next step is to click on the Upcoming tab.
5. Click the ellipses next to the upcoming event to view more details.
6. Click Edit Event to make changes.
7. Click Tickets to purchase tickets.
8. For one-time events, click +Add Tickets, for series events, click +Add Drop-In Tickets, and for series events, click +Add Entire Series Tickets.
9. Enter the necessary information for the series tickets.
10. Then click Save Changes.