How to deactivate, delete or unlink a Zoom account?
The zoom account admins and account owners have the discretion in deleting, unlinking it in cases of deactivating the zoom account. The same thing is possible for several users at a time while uploading the CSV file. Even in times of choosing for the various uses from the user management page for that matter. The deactivation, deleting as well as unlinking for a single user is also possible.
- The deactivation of the user will restrict that particular user from zoom sign in to the account or prevent from using any of the features. Those users won’t be searchable any longer and in the case of a starred contact, there will be a deactivation indication near their names.
- When you unlink a user, you give them their sole basic free zoom account. They no longer will be associated with your account or can’t utilize any features. They can, however, become legible in purchasing for their license. The transfer of the user’s data through webinars, meetings, and cloud recordings to another user before dissociation will be possible.
- When you delete a user, that permanently will remove the user from try features like zoom meetings, webinars, recordings, or any further settings. But you can transfer the data of the user, namely for cloud recordings, meetings, and webinars to other users before the act of deletion. However, those meetings scheduled with the personal meeting ID won’t be transferred any longer.
However, you won’t be able to unlink, deactivate or delete users who haven’t activated their zoom accounts.
Preconditions for the feature.
To avail of the features one should have the following:
- You should have access to the account owner or further the user admin.
- When the user is a member then you can have admin access or account owner access.
- The three privileges of bulk delete, deactivate, and unlink in case of deleting several users all at once.
Way of conversion of an admin to a member.
The first stage before deactivating or removing an admin from the zoom account is to give them the status of a member. For that follow the below steps when the user already is a member. Remember it is only when you are the account owner that you can make someone a member from the admin position.
Step 1. In the zoom web portal, sign in.
Step 2. Go to the navigation menu and tap on the user management followed by the users.
Step 3. Find the user from the search bar.
Step 4. Tap on the edit appearing near the user name.
Step 5. Alter the user role from admin to that of the member.
Step 6. Tap on save.
If you find it appropriate, then go below to know how to disassociate, deactivate or delete a user.
How can you deactivate users?
All the necessary licenses linked with the users are automatically removed when you deactivate them. It will further restrict them from zoom sign in on their account. The deactivation, however, permits reactivating the user later. Even if the licenses are removed, the settings remain the same. When the deactivated users try to log in in the future, then they will receive a disable message.
Steps to deactivate the single user.
Step 1. In the zoom web portal, sign in.
Step 2. Go to the navigation menu and tap on the user management followed by the users.
Step 3. Find the user from the search bar. And deactivate as well as remove their features.
Step 4. Tap on the More icon, appearing at the right side column.
Step 5. Tap on deactivate.
Steps to deactivate multiple users from selecting them.
Step 1. In the zoom web portal, sign in.
Step 2. Go to the navigation menu and tap on the user management followed by the users.
Step 3. By ticking on the checkbox, you have to select the multiple users you wish to deactivate.
Step 4. Then just deactivate them from the tables’ top option.
Way to activate a user from the deactivated status.
Step 1. In the zoom web portal, sign in.
Step 2. Go to the navigation menu and tap on the user management followed by the users.
Step 3. Find the user from the search bar.
Step 4. Tap the right side column’s activate button.
Remember, the assigning of the license previously being deactivated is mandatory.
Procedure of unlinking a user.
When you unlink a user from your zoom account, it permits them in having their zoom account. And other features like existing meetings, webinars settings, and cloud recordings are also included if those features are not given to another user along with that the necessary licenses will also be applied post unlocking the account. It is when you unlink a user then the user has to buy the required licenses for their new account.
Remember, when you have the managed domains for your account, then you won’t be able to unlink the user with the email id of the managed domains.
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How to unlink the single zoom user?
Step 1. You have to zoom in sign-in on the web portal.
Step 2. Go to the navigation menu and from there tap on the user management followed by the users.
Step 3. Go to the search bar for finding the user you wish to remove.
Step 4. Tap on the triple dot more icon available at the right side column.
Step 5. Then, tap on unlink from your account.
Step 6. This step is optional. Tap the checkboxes when you wish to transfer meetings, cloud recording, or webinars to another zoom user. However, the other email id you will require to get licensed users to transfer the cloud recordings or for transferring webinars you should have a webinar license.
Step 7. Tap on unlink now without data transfer or transfer data then disassociate.
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How to unlink multiple zooms users?
Step 1. You have to zoom sign-in on the web portal.
Step 2. Go to the navigation menu and from there tap on the user management followed by the users.
Step 3. You have to tap on the users you want to deactivate by ticking on the checkboxes available in the first column.
Step 4. Tap on the unlink available at the table’s top.
Step 5. This step is optional. Tap the checkboxes when you wish to transfer meetings, cloud recording, or webinars to another zoom user. However, the other email id you will require to get licensed users to transfer the cloud recordings or for transferring webinars you should have a webinar license.
Step 7. Tap on unlink now without data transfer or transfer data then disassociate.
This will enable the particular zoom user in having their zoom account and at the same time, they can purchase the license if required.
Way of deleting a user.
When you choose to delete a particular user from zoom, then it will eventually delete all their stored data from zoom. When they have the access to it then they can create a new zoom account from the same email id. To store the data from the particular user you wish to delete, you have to send the meetings, cloud recordings, and webinars-related data to another user. Remember, once you forget to transfer them, then you won’t be able to retrieve those data from the deleted ones. At the same time note that, you won’t be able to transfer the personal meeting id and the scheduled meetings.
The zoom rooms appearing on your account will also seem like a user. And those users can’t get deleted from the user’s page. However, Zoom Room by itself has to be deleted from the zoom rooms page. The associated users will also be deleted along with the deletion of the zoom room.
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Procedure to delete a single user.
Step 1. Zoom sign in to the web portal.
Step 2. From the user, management go to the users.
Step 3. From the search bar, find the user you wish to remove.
Step 4. Go to the more icon appearing at the right side of the column.
Step 5. Tap on delete.
Step 6. This step is optional. Tap the checkboxes when you wish to transfer meetings, cloud recording, or webinars to another zoom user. However, the other email id you will require to get licensed users to transfer the cloud recordings or for transferring webinars you should have a webinar license.
Step 7. Tap on the delete now without data transfer or transfer data then delete option.
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Way of deleting multiple users.
Step 1. Zoom sign in to the web portal.
Step 2. From the navigation menu,> user management and then go to the users.
Step 3. Tap on the users you wish to deactivate by selecting the first column checkboxes.
Step 4. At the top of the table find the delete option.
Step 6. This step is optional. Tap the checkboxes when you wish to transfer meetings, cloud recording, or webinars to another zoom user. However, the other email id you will require to get licensed users to transfer the cloud recordings or for transferring webinars you should have a webinar license.
Step 7. Tap on the delete now without data transfer or transfer data then delete option.
Way of deactivating, deleting, and unlinking users from the upload of a CSV file.
Step 1. Zoom sign in to the web portal.
Step 2. From the user, management go to the users.
Step 3. Tap on import, which you will find on the right side of the page.
Step 4. Tap on the update users section.
Step 5. A dropdown menu called select an action from the options listed below will appear. From there tap on deactivate users, delete users or unlink users.
Step 6. You can download and fill out a sample from tapping the download CSV sample.
Step 7. You would require to open a spreadsheet software like Microsoft excel.
Step 8. Input the information related to the user in the CSV format. Once done, save it.
Remember – In case of deleting or unlinking users, you must ensure that to mention the given fields for transferring webinars, cloud recordings, and meetings to some other users. The other email id should be of a licensed user for transferring the cloud recordings and to have a transfer webinar license.
- Data transfer email: Precisely mention another user whom you wish to transfer data. The user should be of the same account.
- Transfer of meetings. Input yes or no.
- Transfer webinars. Input yes or no.
- Transfer recordings. Input yes or no.
- Transfer events. Input yes or no.
Step 9. Go back and tap on an upload CSV file.
Step 10. Click on the edited CSV file and then edit it.
All credit: zoom.us