By signing in to your Microsoft Teams phone, you will be able to find out the most recent information about your meetings and calls. Collaboration can also be done from your phone in a fast and efficient manner.
As soon as you are logged into the application, you will be able to see the agendas of your upcoming meetings, missed calls and voicemails, as well as recent emails you have received. You can join meetings, listen to voicemails, or return calls in just a few clicks with your single click.
Manage your calls
To access your Favorites, select Calls from the drop-down menu. Your speed dial contacts, delegates, and anyone you support might be brought over from Teams desktop to this app, if you have previously brought over any of these contacts from Teams desktop.
It takes just a few clicks to make a call using the Recent feature in your call history.
Would you like to add the person on the call to your speed dial list? Once the caller has been selected, select the star next to the caller’s name. The star can then be selected again to remove the selector from the caller if you wish to remove it.
If you click on the Caller’s contact card, you can view more details about the caller and be able to initiate a video or phone call by clicking on the video or phone button.
It is always possible to access the dial pad when using a phone with a horizontal display. The dial pad can be accessed if the screen of your phone is vertical.
Participate in meetings
You can join a meeting by clicking on its link in your calendar or by clicking on the meeting notification that will appear when the meeting is going to take place. As soon as you enter, you will be able to do the following:
- It is possible to send and receive video over the Internet as long as your hardware is capable of doing so. You can also turn off incoming video to reduce the amount of bandwidth that is consumed.
- The meeting should be recorded as soon as possible.
- If you would like to participate in the discussion, please raise your virtual hand.
- The live captions can be turned on or off from the settings menu.
To access the menu, click on More options at the top of the page.
Add contacts and groups
There is a People screen on the left side of the screen where you will find all your contacts. It is possible to view all the members in the list all at once and connect with them as well as arrange them into groups in order to make it faster and easier for you to find them, in this screen.
Choose whether you wish to add the contact to the current group (in the example above, All Contacts is the current group), or whether you want to create a new group.
Select the People option next to All Contacts and then choose the group that you want to view in place of All Contacts.
Delegate your calls
The person you choose to be your delegate can be permitted to receive and make calls on your behalf, using the Teams application.
- When you are on the Calls page, select Settings > Manage delegates, and then click the Add button.
- Once the person has been selected, the permissions can be set for them.
In the Calling section of the Settings menu, you can set additional options, like call forwarding.
Act as a delegate
You can now make and receive calls for another person on behalf of the delegated candidate once you have been assigned to them.
The other person can also be monitored on their phone while they are on hold and you can take over the calls that the other person is on hold for.
Lock the screen
If you are away from your phone or when you have a visitor with you, you should lock the screen of your phone to protect confidential information. As you can still receive calls, along with making them, the only thing you won’t be able to do is make them.
Select the Settings > Device setting option from the menu, and then select the option that lets you unlock the phone.
Connect your Teams phone to Teams Windows desktop
The phone should be connected to the Windows computer in order to be able to interact cross-device. As soon as your Teams phone has been locked and unlocked, the same process will occur on your computer.
Note: There are no Team clients available for Mac, Linux, browser-based, web-based, and mobile platforms, as well as 32-bit/ARM based clients.
Before you begin
- The Teams desktop client version of 1.3.00.15364 or higher must be running on a 64-bit operating system if the computer is running Teams desktop client version 1.3.00.15364 or higher.
- Bluetooth must be enabled on the computer in order to work.
- There must be a Teams phone close to the computer so that it can be used.
Connect the devices
- Sign into the Teams phone and the computer with the same user name and password.
- When you have your picture selected on your Teams phone, select Connect a device from the drop down menu.
- If you want to find a device, click the Find a device button.
- Upon locating the computer, click on the Connect option on the Teams phone.
- Click on the Connect button on the computer screen.
Frequently Asked Questions
Can I make phone calls using Microsoft Teams?
How do Teams phones work?
Can you tell if someone is on Teams mobile?
Can I use my Gmail account for Microsoft Teams?
In just a few minutes, Zapier will automate the flow of information between Gmail and Microsoft Teams by sending attachments via email in a matter of seconds. When an attachment is received, the script triggers (once for each attachment you receive). The system will do this for you automatically! The channel will be created within the team as soon as it is created.