How to host a meeting with Zoom – How to use and Work Know

Zoom is a popular web (meeting tool, online meeting tool).

It is used by many companies for easy communication and easy communication and is used for online salons and online seminars.

This article is for those who would like to use such Zoom, how to host a meeting as a host and host authority.

It is recommended for those who want to master how to use Zoom from now on, so please take a look at it to the end.

If you want to hold a meeting as a host, you need to create a Zoom account

If you want to host your meetings on Zoom, you first need to create a Zoom account.

Creating an account is not difficult and easy. Ten minutes is enough.

There are two ways to create a Zoom account: from a PC such as Windows or Mac, or by downloading the app.

First, let’s see how to do it from a PC.

Create a Zoom account from your PC

First of all, if you are an individual, access Zoom’s HP.

If you are thinking of introducing Zoom as a company or organization, you can save a lot of trouble and guide you on the optimal plan and price, so it is recommended to inquire from the following button.

When you access Zoom’s HP, there is a button at the top right of the screen that says “Sign up is free”. Click here.

Then, there is an item to enter the work email address, so enter the email address here and click the “Sign up” button.

A confirmation e-mail will be sent to the registered e-mail address, so please click the registration URL in the confirmation e-mail or the button “Active account”.

 

Then, you will be brought to the “Welcome to Zoom” screen. Enter the required information in each of the fields “First Name” “Last Name” “Password” “Confirm Password” and click the “Continue” button.

Let’s increase friends. It will transition to the page, but you can skip it with “Skip steps”. You can register later.

Once you have registered, you can download the desktop app, so install it on your PC or Mac and you’re done.

Create an account from your smart device

Zoom also has apps for smart devices such as smartphones and tablets. You can also create an account from the app screen by downloading the app, installing it on your smart device, and then launching it.

Apps can be installed from the App Store on iPhones and iPads, and from Google Play on Android.

Launch the App Store, Google Play, and each app, and search for “Zoom” to find the app named “Zoom Cloud Meetings”.

That is Zoom’s smartphone/tablet app.

Once “Zoom Cloud Meetings” is downloaded and installed, launch the app.

Then there is a part called “Sign up”, so tap that.

Then you can enter “email address”, “first name”, “last name”, enter the necessary information, check “I agree to the terms of service”, and tap the sign-up in the upper right .

A confirmation email will be sent to the email address you entered.

Tap “Active account” in the email to create an account.

Then launch the app again and “Sign in”.

Let’s host a meeting! Introducing how to use the application

Once you’ve created and set up your Zoom account, host a meeting today.

The procedure is the same whether from a PC or a smart device.

Tap or click the new meeting in the upper left corner of the screen.

At that time, you can set whether to turn on the video before the meeting starts, so it is good to switch on/off as you like.

You can also turn the video on and off during the meeting.

When you start a meeting, you may get the message “How do you want to join the audio conference?” on a smart device, “Please join the audio to hear other users’ voices” on a smart device.

In that case, you should select “Join computer audio”/”Call using the Internet”.

You are now ready to host your Zoom meeting as a host.

Invite meeting participants

After hosting (hosting) a meeting as a host, you need to inform attendees of the meeting and invite them to attend.

Usage is slightly different for PC and smart device apps.

Let’s start with how to use Zoom on a PC.

Inform participants of the meeting on their PC

When the host opens Zoom on the PC and holds a meeting, you can see the icon and characters “Participant” in the lower part.

Please click here.

Then, if you have registered an acquaintance in the contact information, the name is displayed.

If you want to invite a registered friend, just click on it.

To invite unregistered people to the meeting, click “Copy URL” or “Copy invitation” at the bottom of the window.

You can copy the invitation URL with “Copy URL”, so you can paste it in an email or paste it in a communication tool and send it.

The text of the invitation and the URL of the invitation can be copied, so it can be said that it is suitable for inviting with a careful text.

You can also invite by notifying the meeting ID

When your host holds a Zoom meeting, you will see the meeting ID listed in the open window.

This is an ID assigned to each room in the meeting, and it may be a good idea to remember because the host can also invite it by telling the participants.

How to use a smartphone or other device to notify participants of a meeting

Next, let’s see how to host a Zoom meeting on a smart device and then invite participants.

Launch the app and start a new meeting.
There is a tab called Participants at the bottom of the app, so tap that.

Then there is an invitation button at the bottom of the page, so please tap it.

Then you can choose from the following four methods.

  1. Send email
  2. Send message
  3. Contact invitation
  4. Copy URL

It doesn’t matter which one you choose. If you use in-house tools or communication apps, we recommend copying and pasting the URL.

You can also schedule (schedule) meetings

The host of the Zoom meeting can also hold a reservation (scheduling).

When you start Zoom, there is a button called “Schedule”, so you can select this and specify the date and time.

Of course, you can also tell the people you are attending about the upcoming meeting, or you can share it with a linked calendar such as iCall or Google Calendar.

Once you become accustomed to Zoom, this will also be useful.

Host privileges and usage of Zoom

The host holding the Zoom meeting has various privileges for the participants.

I will also touch on the privileges and usage of those hosts.
Right-click on the participant’s screen and a window will appear on the host.

Click here for details on host authority and usage

Mute audioParticipants can be muted
Stop videoParticipant video can be turned off
chatYou can send a chat to the selected participants
change nameYou can change the names of participants
Change videoAllows the selected participant's video to remain largely pinned when in speaker view
Spotlight videoYou can add a spotlight effect to the participants selected by the organizer to make them stand out
Make hostYou can appoint selected participants as hosts
Co-hostYou can appoint selected participants as co-hosts
Allow recordingGive permission for recording
Assign subtitle inputYou can ask participants to enter subtitles
DeleteParticipants can be removed from the meeting

Summary

How was that? This time, we explained what hosts can do when using Zoom, host authority, and how to hold a meeting.

A zoom is a tool/app that can be used comfortably with very simple operations.

Not only for web conferences inside and outside the company. When used for online salons, webinars, etc., very effective communication will be created between the host and participants.

If you are interested, please try Zoom.

We also offer plans for companies. Please contact us if you are thinking of introducing Zoom to companies and organizations.

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