How to Manage a Shift Schedule In Microsoft Teams
Try it!
The Shifts feature in Microsoft Teams allows you to manage and view the schedule of your team members.
View a schedule
- When you want to change the view of the calendar, you can do the following:
- Make sure that the shifts do not conflict with each other by selecting the day.
- Adding Day notes to a team member’s shift will allow you to share a message with them on the day of their shift. Select the day you would like to send the message on, and then write your message.
- Choose Week to get a quick overview of everyone’s hours for that week.
- If you wish to view or schedule shifts on a monthly or bimonthly basis, please select the Month option.
- Make sure that the shifts do not conflict with each other by selecting the day.
- Select View > Shift if you want to see your schedule according to the kind of shift you have.
- The availability of everyone can be viewed by selecting People.
- Ensure that there is enough coverage for the shifts you need to cover by selecting Shifts.
Manage requests
- In the Requests menu, select Requests from your team to review requests such as time off requests, shift swap requests, or job offers.
- To review a specific request, you will need to select the request and then the response you want to provide.
Clock in and out
- If you choose clock in, you can provide your team with a mobile device to signal their arrival and departure.
Share a schedule
- Whenever you are ready to share an update with your team, just choose the Share with team option, and click Share at the bottom.
Check all steps in video