How to manage the user groups and settings on zoom?
At the time you have signed in to your zoom account post-August 21, 2021, or your new admin experience is enabled on your zoom account, then you will find the user group has merged with the IM Groups. And the two combined are labeled as groups. From here, know more on the way of creating groups, or altering the group setting for the new admin experience.
Group management will permit you to turn on and off the settings for your account users. If you feel like then you can also turn on and off the lock settings and adjust the further changes, it will lock them to processing any changes.
The group settings would reflect the existing settings for the account in totality and also for the individual level users. You can also turn on and off the settings and can also lock at the zoom account level. The individual user when not locked at the account or group level can adjust the settings. For more info in tired settings visit the zoom support page.
About the primary group settings by default.
When the user is in multiple groups then the group admins have the discretion to select the primary group for the user. And soon, by default, it will be the primary group to which the user will be added.
One can also set the zoom group admins for managing the members and in total the group settings. For that, the admins won’t have to become the admin of the account or should have the role permissions to edit the user groups.
From this article, you can know about adding a new group, how to set the group admins! Setting the user-based primary groups and more.
Preconditions for coordinating on the group and other group-related settings.
- You should have a zoom pro, education, enterprise account for availing the features.
- The account owner or account admin privileges will include the below features only.
Way to add a new zoom group.
Step 1. Sign in to the Zoom web portal.
Step 2. In the navigation panel, you have to tap on the user management > group management.
Step 3. You will find the add group option appearing on the right side of the page.
Step 4. Input the description and name of the zoom group.
Step 5. Tap on add.
You will find the group appearing on the group list.
Procedure on setting the zoom group admins.
Step 1. Sign in to the Zoom web portal.
Step 2. In the navigation panel, you have to tap on the user management > group management.
Step 3. You have to tap on the group name to which you want to set the admin.
Step 4. Then below the member part, tap on the + icon which is near the group admins.
Step 5. Input or two names or the user’s email id to whom you want to make the admin.
Step 6. Finally, tap on add.
Process of adding the members in a group.
Step 1. Sign in to the Zoom web portal.
Step 2. In the navigation panel, you have to tap on the user management > users.
Step 3. Those you want to add to a group, you have to tap on the zoom user name checkbox there.
Step 4. Tap on the group from the top list of users.
Step 5. Verify the list of users.
Step 6. From the user group drop-down menu, choose the group name.
Step 7. Tap on save.
Way of fixing a user’s primary group.
While setting a primary group for the users, it will define the zoom users’ default settings.
Step 1. Sign in to the Zoom web portal.
Step 2. In the navigation panel, you have to tap on the user management > group management.
Step 3. You have to put the specific group name down from the list.
Step 4. Below the member category, you have to tap on the number nearer the total members.
Step 5. Tap on the triple dot horizontal icon (…)near the user you want to set for the primary group.
Step 6. You have to tap on set as a primary group.
Step 7. On the verification dialog box, you have to verify that you want to make the group sd primary. Confirm by tapping on save.
Procedure to alter the zoom advance settings on group management.
Step 1. Sign in to the Zoom web portal.
Step 2. In the navigation panel, you have to tap on the user management > users.
Step 3. Tap on the advanced section.
Step 4. Run below for enabling the change user group settings option. It will configure the given settings-
- Switch user group. It helps in shifting users from one group to another.
- Add domain users to the group. Via the email id, it assists in adding every user to the managed domain of a particular group.
- Set default user group. It will see the default group for every user added for a zoom account proceeding forward.
Way of altering zoom recording, meeting, audio conference of a zoom group.
Step 1. Sign in to the Zoom web portal.
Step 2. In the navigation panel, you have to tap on the user management > group management.
Step 3. You have to tap the specific group name down from the list.
- You will find this specific setting from the tabs of recording, meeting, and audio conferencing.
Step 4. Tap on the toggle which will disable or enable settings.
Step 5. Tap the lock icon next to the lockset. When you lock a setting the members of a group won’t be capable of changing it on an individual level.
However, these settings can also be locked at the zoom account level. You can note this nearer the setting option. When a setting is clicked at the zoom account level, then you can alter them at the account settings.
Extra available group settings.
Other than the zoom recording, meeting, and audio conference available for the users, you can avail the below settings-
Remember, many of these settings are solely dependent on preconditions. When you can’t find a setting listed on the group, you can view the zoom website article on settings.
The meeting tab.
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In the meeting advanced.
- Virtual background.
- A personalized disclaimer can be displayed at the time of joining a zoom meeting.
- Invitation email branding. Tap on the edit which will help in the customization of the email templates. In the case of vanity email, use customized additional email templates.
- Other.
- Allow users to contact zoom support via the zoom chat. A floating help option will be shown near the bottom right corner of the zoom web portal for a live chat on zoom support.
- Require users to update the client. The users would need to use the zoom old versions for updating the minimum client versions. You will also find the option at the account level.
Recording tab.
- Prevent hosts from accessing their cloud recordings. It would not permit the cloud recording for zoom. meetings. It is only the admins having a recording management facility to avail the cloud recordings.
- Cloud recording downloads. Permit anyone with the zoom link for cloud recording or downloading the meeting.
All credit- zoom.us