It is advisable to organize a video conference in Zoom in advance, so that by the time of the beginning everything is set up, and the participants know what time to connect. Moreover, this service provides this function. And in the course of the article, we will deal with its use. Now you will learn how to schedule a Zoom meeting to get it up and running smoothly.
We will analyze this procedure in as much detail as possible for the Zoom program on a computer. In the mobile application and on the official website of the service, it is configured in much the same way, so only brief instructions will be mentioned.
In the section of the article “Getting started” we will explain the launch of a previously prepared video conference, and in “Recurrence” – setting up a meeting that will repeat at a certain frequency.
Let’s move on to the procedure itself:
- Open the program on your computer or laptop.
- Go to the Home tab if it isn’t initially displayed.
- Click on the button with the calendar depicted on it.
- In the “Subject” column , enter a concise title.
- In “Start” set the date and time of the meeting.
- In the “Duration” indicate the time that the communication will take.
The conference ID can be used permanent (you can create it yourself on a paid account) or temporary (a new number is created each time).
The password, if desired, can be changed or disabled altogether.
The next item is “Video” . Here you can turn the camera on or off for yourself and for other participants. The same applies to “Sound” .
In “Calendar” you can link Outlook , Google Calendar or any other service for scheduling. As an example, we’ll take a look at the Google option .
Now click on the inscription “Advanced options” .
Here are some interesting options:
- “On. waiting room “ – the user will not be able to communicate until the organizer allows him to enter the general dialogue.
- “Enable login earlier …” – the video conference starts according to the schedule, before the organizer logs in, and you can immediately join it.
- “Mute the sound …” – initially, users’ microphone will be muted until they activate it themselves.
- “Automatically record …” – the video conference will be immediately saved to a separate file on your computer so that you can view it later, even without an Internet connection.
And now click on the blue button.
This will open a browser page where you need to sign in to your Google account, allow access to your calendar, and add a new event. But this step is optional .
In a mobile application, the same function is called in the same way:
The settings here are similar, but with one caveat: instead of the time of the meeting, you must specify the start time (column “From” ) and the end of the meeting (column “To” ).
And here is the instruction for the website:
- Go to the login page .
- Sign in to your Zoom account.
- Click on the marked button at the top of the screen:
- Configure the available options.
- Click on “Save”
To start a scheduled meeting in Zoom will appear like this:
- In the mobile application or in the program on your computer, go to the corresponding tab.
- Click on the “Copy invitation” button .
- Send the received text to other participants so that they can join in time, for example, via messenger, email or social network.
- And to start the video conference on the same tab, click the “Start” button .
- Wait for the connection to the server and the connection of other participants to whom the invitation was sent.
At any time, you can edit any options for the planned online meeting on the launch page.
Optionally, you can schedule a recurring meeting in Zoom:
- In the meeting settings window, enable the corresponding option.
- If possible, indicate the frequency.
- Save your changes.
The most convenient way to do this is through a website or mobile app.
Sometimes the question is, “How many meetings can I schedule with Zoom?” There is no official information on this limitation. But it’s still more convenient to use the repeat function. In this way, it will turn out to draw up a voluminous schedule of meetings with a given frequency, for example, once a week.