You can schedule a Teams meeting directly in your Google Calendar once you have installed the Teams meeting add-on for Google Workspace (see Install the Teams meeting add-on for Google Workspace). As well as viewing, editing, and participating in Teams meetings, you can also access them from there.
Note: Currently, Teams meetings appear only on your Google calendar when scheduled using the Teams add-on. Other Microsoft calendars cannot be synced with them.
Begin with the meeting time
- Your Google calendar can be used to select a meeting time.
- Select Add conferencing > Teams meeting in the box that opens.
Team meeting details appear in a new window.
- Add the people you’d like to attend the meeting to the Add guests space.
The location and meeting description can also be added, as well as the time and date.
- More options allow you to specify when you want meeting notifications to arrive or whether guests are allowed to invite other people.
- Select Save once you are finished.
Your Google calendar now shows the meeting
Begin with the participants
- Create a new event on your Google calendar by clicking Create on the left.
- Select More options from the box that appears.
- Add a conferencing meeting to Microsoft Teams by selecting Add conferencing.
- Add guests to your meeting by giving it a title and entering their names in the Add guests field.
- The meeting time and date can be selected under the title. If you need help finding a time, you can choose Find a Time (under Doesn’t repeat).
- Any other details you want to add, such as inviting other people to meetings or receiving notifications of meetings, can be entered here.
- Save the file.
A Google calendar entry for the meeting has been created
Note: Meeting attendees will not be able to join using Cloud Video Interop (CVI) when using the Google add-on.
View, edit, and join your meetings
The teams meetings for today and tomorrow can be viewed here
- You can add teams to your Google calendar by opening the right panel.
In the case of hidden panels, click on the chevron at the bottom of the screen to reveal them.
- Meetings can be joined by selecting Join.
View or edit meeting details
- The meeting can be accessed by double-clicking it in the calendar. You can open it by clicking on Details.
Changes can be made here. Once you’re done, click Save.
If it is a meeting time, choose Join Teams meeting.
Note: Instead of the title you entered in the invitation, the meeting title appears as “Microsoft Teams meeting” during the meeting.
Want to know more?
Microsoft Teams meetings
For IT admins
Google Workspace add-on for Microsoft Teams meetings
Frequently Asked Questions
Does Microsoft Teams work with Google calendar?
You can schedule and join Teams meetings directly from your Google calendar if you have a Microsoft work or school account. Teams meetings are currently only visible on your Google calendar if you’ve installed the add-on.
How do I schedule a Microsoft Teams meeting?
Schedule and join a meeting
- Navigate to Teams > Calendar.
- Choose + New meeting.
- Your meeting should have a title. Choose a date and time. …
- Select the class team channel to meet in, or enter the names of individual attendees. …
- Ensure your meeting details are correct by reviewing them.
How do I schedule a team meeting without Outlook?
Schedule a team meeting without Outlook
- Creating a new meeting in Teams should take place at the same location as the appointment.
- By clicking on the three dots (More Actions), you will see more options.
- Click “Meeting Details” in the menu that appears.
Why can’t I schedule meeting in Teams?
As a result of this error, you may have accidentally disabled the Teams Meetings add-in in your Outlook options, leading to this error message. You can check the list of add-ins in the File menu, under Options, by going to the Add-Ins tab. Please note that if an add-in has already been enabled, you will need to turn it off and then re-enable it. Check if you are able to schedule your meetings now after you restart Outlook and see if you are able to do so.
How do I schedule a meeting in Outlook browser?
Schedule with Outlook on the web
- Choose a calendar.
- Click on New event.
- Please include all details, including the location, time and day of the week.
- The names and email addresses of those you wish to invite to the meeting should be added. …
- Choosing Repeat and how often to hold the meeting will make it a recurring one.
- Make a choice between saving or sending.