You can create new Teams meetings directly from Outlook using the Outlook Teams add-in. Meetings can also be viewed, accepted, or joined in either app.
Note: Teams meetings can be scheduled from Outlook, but you cannot choose a channel.
Schedule a team meeting.
Outlook on the desktop
The calendar view can be accessed by opening Outlook.
On the left side of the screen, click on New Teams Meeting.
Note: At the top of the new event form, you can select Teams Meeting even if you first select New Meeting or New Appointment.
If you want to invite entire contact groups (formerly known as distribution lists), you can type them into the Required or Optional field(s).
You will need to specify the subject of the meeting, the location, the start and end times, and the start time (if applicable).
The message you wish to send should be created.
Click on the Send button.
Note: In the meeting invite, the details of how you can join the Teams meeting are automatically added.
It is possible that the Teams add-in for Outlook isn’t properly installed if you don’t see the New Teams Meeting icon in your outlook desktop version.
The Microsoft Support and Recovery Assistant can be used for automated troubleshooting.
Check out Outlook’s Teams Meeting add-in for instructions on how to manually troubleshoot this issue.
Outlook on the web
To turn on Teams meetings, select the toggle in the new event form.
In the event, you’ll see the details for joining the meeting after the invitation is sent.
Remove teams from a meeting
Adding Teams to a meeting can be done while the meeting is being created, but once it has been sent, Teams cannot be removed.
Outlook on the desktop
Select Don’t host online in the Settings section of the new meeting form.
Outlook on the web
To turn off Teams meetings, select the toggle in the new event form.
Make all meetings Teams meetings
With Teams, all meetings scheduled from Outlook will be held online. This includes Outlook on the web and on mobile.
Note: You may not be able to access this feature right now depending on your organization’s release update schedule.
Outlook on the desktop
Select File > Options from the Outlook menu.
Select Calendar on the left side of Outlook Options.
You can add online meetings to all meetings by selecting the option under Calendar options.
Outlook on the web
To view all Outlook settings, select Settings at the top right of the screen.
To add online meetings to all meetings, select Calendar > Events and invitations.
Save the file.
For IT admins
Team Meetings in Outlook can be used
IOS
Schedule a team meeting.
Click the calendar icon in the lower right of the Outlook app, then press , and you will be able to see your calendar.
Toggle the Teams Meeting toggle switch on by scrolling down.
If you want to invite entire contact groups (formerly known as distribution lists), you can add their contact information to the Required or Optional field(s).
On the top right, select the check mark after you have entered your meeting details.
Remove teams from a meeting
Adding Teams to a meeting can be done while the meeting is being created, but once it has been sent, Teams cannot be removed.
To turn off the Teams Meeting, tap the toggle in the New Event form.
Make all meetings Teams meetings
All meetings you schedule from Outlook will be held online using Teams, including on the desktop and web version of Outlook.
Note: You may not be able to access this feature right now depending on your organization’s release update schedule.
Depending on your Outlook settings, you can either tap your profile picture at the top left, or you can click the Office icon.
Select Office 365 from the Mail Accounts menu.
Click the toggle switch next to Online Meetings in Account Settings.
For IT admins
Outlook’s Teams Meeting add-in can be used
Android
Schedule a Teams meeting
You can open Outlook by tapping the calendar icon in the bottom right corner and then tapping .
Turn the toggle switch on for Teams Meeting by scrolling down.
It is possible to invite a whole group of people, which was previously referred to as distribution lists, by adding their names to the Required or Optional field(s).
Please add the details of your meeting and check the box in the top right corner of the app as soon as you have finished.
Remove Teams from a meeting
Adding Teams to a meeting can be done during the creation process, but not after the invitation has been sent.
To turn off Teams meetings, tap the toggle in the New Event form.
Make all meetings Teams meetings
In order to schedule meetings from Outlook, including Outlook on the desktop and web, you can enable a Calendar option so that all these meetings will be held online in Teams once you turn on the calendar option.
Note: There is a possibility that this feature is not currently available to you, depending on the release update schedule for your organization.
In Outlook, first choose your profile picture from the drop-down menu at the top left, then select Settings from the drop-down menu.
Your Office 365 account can be found under Mail accounts.
Turn on Online meetings by scrolling down and tapping it.
How do I schedule a meeting with Teams in Outlook?
Schedule a team meeting.
You can check your calendar in Outlook by tapping on the calendar icon in the lower right corner of the app and tapping .
Turn the toggle switch on the Teams Meeting section by scrolling down to the bottom of the page.
It is even possible to invite entire contact groups (formerly known as distribution lists) to the party by including their details in the Required or Optional field(s).
How do I schedule a team meeting via email?
You’ll need their full email address to invite them.
Go to the Add required attendees section. Optional attendees should be selected instead of Regular attendees.
The person’s full e-mail address (ex: Joe@example.com) should be entered.
Click Invite. A link to the meeting will be emailed to them.
Why can’t I schedule a Teams meeting in Outlook?
In Outlook, on the File tab, select Options to ensure that the add-in isn’t disabled. Add-ins can be found in Outlook Options. It is necessary to confirm that the Active Application Add-ins list contains Microsoft Teams Meeting Add-in for Microsoft Office.
Can you schedule an online meeting using Microsoft Outlook?
Schedule an online meeting using Outlook
You can access your calendar by opening Outlook. You can create a new meeting by clicking on the New Meeting tab on the Home tab. Select Teams Meeting or Skype Meeting to add meeting information. Your organization determines which is available.
How do I schedule a Microsoft team meeting?
Schedule and join a meeting
Navigate to Teams > Calendar.
Choose + New meeting.
Your meeting should have a title. Set a date and time. …
Select a class team channel to meet in or type in the names of individual attendees. …
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