|

How to search and filter Message in Microsoft Teams

ByCorporate Guider Home, Teams

Microsoft Teams’ Search bar allows you to find and filter messages.

Try it!

Search for a message

  1. The Teams app’s Search bar can be found at the top.
  2. Press Enter after entering the message keywords.
  3. Select Top results from the results list or Latest results from the results list when message results appear.
  4. Message results can be viewed by selecting More messages or selecting the Messages tab.

Filter message results

  1. The following filters can be applied when viewing more message results:
    • Type – This will enable you to filter messages only from specific chat rooms and channels.
    • Teams and channels – Messages may be filtered based on the team from which they originated or the channel they belong to.
    • From – A person can be filtered so that only messages from them are shown.
    • Date – Messages can be sorted by the date they were sent.
    • @mentions me – If you have @mentions in your messages, you can filter them based on your @mentions.
    • Has attachments – Attachment-containing messages can be filtered to remove them from the inbox.
    • Hide apps & bots – Apps and bots can be used to hide the results of messages they send to users.
  2. If you want to clear all filters, select the Clear all option.
  3. Selecting Go to message in a message result will allow you to expand on a message and see more information about it in order to see more information about it in the actual chat.

Search for a message in a chat or channel

  • You can find your keywords by pressing Ctrl + F and typing them in the chat or channel.The results pane displays all message results.

Check all steps in Video

Go to top

Frequently Asked Questions

The Ctrl+F key combination (cmd+F on MacOS) can be used in Teams to search messages within a specific chat or channel by pressing Ctrl+F. If you wish to search within a particular area, you can do so by selecting that area, for example, a chat within the team, or a recent chat session. You will need to press Ctrl+F followed by the search terms you wish to search for, then press the Enter key.
Use the Search bar in Microsoft Teams to find a specific person or file.
…
Search for files
  1. Team – to show files from a team or channel.
  2. File Type – to filter files by a certain file type.
  3. Modified by – to show files edited by a specific person.
  4. Date – to filter files by date.

View saved messages

Select your profile picture at the upper-right of your screen and then select Saved if you would like to view your saved messages. If you use a keyword search or a name search in Teams, you will be able to easily find and resume a previous conversation that you have had.

Filter by Date Range

Under the Messages tab, select More Filters to search within a specific date range. You can then search for a specific date range.

By clicking the menu on your own profile photo in the top right, you can access your Saved messages, which allows you (sort of) easily to return to your first message. It is even faster to hold down CTRL+Home at the same time.
Select “Settings” by clicking on your profile picture in the top-right corner of the window. Click on the “Privacy” tablet under the “Profile” tab, and toggle off the option “Read Receipts” on the left side of the window.
Is it possible, however, for an employer of a company to be able to see deleted Microsoft Teams messages in the future, and if it is feasible, what type of software would they use to be able to view them? I can answer this question simply: yes, it is possible to monitor information even after it has been removed from Microsoft Teams, and yes, companies do have the right to do so.
When a message is deleted from Teams, does it remove it from everyone’s view as well? There’s no need to worry if you’re worried that others will still be able to see your deleted Microsoft Teams chats once you have deleted them. Your own message will be removed from the chat when you delete it from Microsoft Teams. The only thing that will be visible to your colleagues is the fact that you deleted something.
Here’s how to do it:
  1. From the left hand side App Bar, navigate to the Teams tab.
  2. Select your team and proceed to the channel.
  3. Go to the Posts tab.
  4. Hover over your Message.
  5. Hit the More Options … (3-dots) button.
  6. Select Delete.
  7. That’s it.
As soon as you receive a message from someone in Microsoft Teams, you will see a notification that it has been sent. However, if the sender then deletes that message before you can read it, then you will see a sentence under that person saying “This message has been deleted” (see the picture below), and you will not be able to view that message.

Related posts:

  1. How to chat and share Files in Microsoft Teams
  2. How to save a post or message in Microsoft Teams
  3. How to Create approvals with Templates In Microsoft Teams
  4. Video: Go to guide for team owners in Teams
  5.  How to Create a team from an existing team in Microsoft Teams
  6. Teams can have standard, private, or shared channels
  7. Video: Go-to guide for team owners in MIcrosoft Teams
  8. Overview of meetings in Microsoft Teams
  9. How to Mute and unmute your mic in Microsoft Teams
  10. Add a dial-in number for a meeting in Microsoft Teams

Similar Posts