How to Send and read messages in Microsoft Teams

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Desktop

You can quickly share information with your teammates with the help of chat, because it makes sending and reading messages easy.

Send a message

  • You can start a new conversation by selecting New chat in the top left corner of the app.

  • In the To field at the top of the new chat, type the name or names of the person you want to chat with.

  • The bottom of the chat box is where you can compose your message. By selecting Format beneath the box, you can access your formatting options.

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You can now select Send once you are ready. Your message is visible to everyone in the chat room.

Note: You can’t message yourself in Teams right now. Another team member needs to receive a chat message.

Send more messages

You can send more messages once the chat has begun (whether it’s a group or one-on-one) by selecting it in the chat list.

Edit or delete a sent message

Messages sent to a chat or channel can be edited or deleted by selecting More options > Edit or Delete. Save the update by pressing Enter.

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In order to respond to a message you receive, there are a number of actions you can take.

Mark a message as saved or unread

It is possible to mark a message as unread or saved if you want to remember to read it later on. Choose More Options at the top of the message and click on Save this message or Mark this message as unread at the top of the message.

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Select the icon for your profile picture at the top of the Teams page, then click on Saved at the bottom to see a list of your saved messages.

Say more with a reaction

With an emoji reaction, you are able to respond quickly to any message that you receive. If you would like to see all the messages, hover over a message and select whichever one you would like. After that, you will see that it appears at the top right of the message.

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Improve the readability

There are several options available if you would like to translate or read text out loud:

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Mobile

Send a message

If you want to chat with someone or a group of people, tap Chat > New chat and type the name of them. Tap Send after composing your message.

You can take several actions when you receive a message.

Mark a message as unread or saved

Marking a message as unread or saved will remind you to read it later. To save a chat message or mark it as unread, press and hold the message.

Add an emoji reaction to a message

An emoji reaction can be used as a quick way to respond to a message. If you want to add a reaction to a message, you must tap and hold it. Once you have selected the reaction you wish to use, you should see it appear in the upper-right corner of your message once you have selected it.

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Note: There is no way to message yourself in Teams at the moment. Another team member needs to receive a chat message as soon as possible.
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Frequently Asked Questions

Reading receipts are enabled by default, and it can be accessed both in group chats as well as in individual chats. Messages in chat can be verified by tapping and holding them, then tapping Read by. Messages will only be counted as read if the read receipts are enabled.
Chat messages in private and group chats now receive read receipts.Although the read receipt is not a positive signal, it does serve as a visual indication that a message has been read. Message policies allow users and tenants to control read receipts.
Select your profile picture in the upper-right corner of Teams, and then choose Saved from the drop-down menu to view a list of your saved messages. Choose the Mark unread checkbox and click on it. The best way to save a chat message is to press and hold on it and then select the option to save it or mark it as unread.
Send a message
  1. Click on New chat. Start a new conversation at the top of the app.
  2. Your new chat will have a To field at the top where you can type the name or names.
  3. The bottom of the chat box is where you can compose your message. You can access your formatting options by selecting Format. beneath the box.
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Microsoft Teams message feed must not be opened directly. Otherwise, the sender will still be able to view the read receipt if you do not view the message in the quick view section. If the read receipt function is enabled, users will be notified that the message has been viewed.
Microsoft Teams can be monitored by IT administrators. Licensing policies and plans must be in place for organizations.
  • Ensure your Microsoft 365 license is valid. …
  • Ensure compliance with communication requirements. …
  • Identify who should be monitored. …
  • Establish a monitoring policy.
At the top of Teams, there is a command box where you can enter the name of the person. It will show you the name of that person as well as any group chats that they are a part of with you. By selecting the name of the person you wish to chat with, you will get the chance to have a one-on-one chat with them or you can resume a group chat.

 

Changing this option is as simple as selecting your profile image and selecting Settings > General from the app’s main menu at the top of the screen. You can then choose whether you want your receipts to be read or not.
The employer is able to monitor the activities of Microsoft Teams on their behalf. Every action taken on Microsoft 365 apps (and Microsoft Teams is one of these apps) is recorded in the activity logs and you can use these activity logs to create reports based on the actions taken.

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