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How to Share PowerPoint slides in Teams

ByCorporate Guider Home, Teams

Due to PowerPoint Live’s ability to be used by both presenters and attendees at the meeting, PowerPoint Live can be monitored and navigated in various ways by both parties, ensuring that both parties at the meeting are able to monitor and navigate the slide deck in a variety of ways. This means that both parties will be able to view, navigate, and use the slide deck in a variety of ways since PowerPoint Live can be used by both parties. If the presenter wishes to keep everyone focused on the current slide, they can choose to share a slide anywhere within the presentation. Guests will then be able to absorb the information at their own pace as the presenter chooses (unless the presenter prefers to keep everyone confined to that slide only).

Notes: 

  • In Teams, PowerPoint Live is not currently supported as a live event type.
  • You cannot record a PowerPoint Live presentation that incorporates videos or animations during the recording process because they will not be captured as part of the recording.

Begin sharing a PowerPoint deck

  1. In the meeting controls, select the option to share content.
  2. You can select the PowerPoint file you need within the PowerPoint section or you can browse through your computer to locate a file that is not listed.

Notes: 

  • Using your team SharePoint site or your OneDrive, you can get a list of the most recent documents that you have been working on, or having recently opened, under the PowerPoint section that shows your most recent documents that you have been working on. All meeting participants will be able to see the slides during the meeting if you choose one of these files to present in front of them. The access permissions for those participants will not be changed after the meeting, so they will not be able to access the file outside of the meeting.
  • As long as you select Browse when selecting to present your PowerPoint file, it will be uploaded as part of the meeting if the PowerPoint file has not been uploaded to Teams before, or if you choose to present it manually. If you upload the file that you intend to use during a channel meeting, all team members will be able to access the file when the file is uploaded to the Files tab in the channel, where they will be able to see it when it is uploaded. The file is uploaded to your OneDrive account when you are presenting in a private meeting. Only the meeting participants will be able to access it as it has been uploaded to your OneDrive account.

In the slide to the right, you’ll start to notice a few things when you push the slider, including the fact that you won’t see your entire presentation on the left, but that you will see a limited set of slides on the bottom, and your presentation notes on the right.

Notes: 

  • You will need Microsoft Edge 18 or later in order to view this presenter view in Teams. If you are using Teams on the web, you will need to have Google Chrome 65 or later in order to view this presenter view.
  • When you have a small screen device, the presenter view is not visible by default, but by clicking More below the current slide and selecting Show presenter view, you are able to enable it. Once you have selected the sharing window, press Ctrl+Shift+X and then select the Presenter view (or select the sharing window and press ALT+Shift+X after you have selected the sharing window).

Navigate through the slides

  • On the bottom left of the current slide, you will find navigation arrows to enable you to control how the slides will be presented in the order you desire. These arrows will appear at the bottom of the current slide.

  • The slide thumbnail strip along the bottom of the screen provides you with the ability to advance or backward in the presentation.

  • Using the navigation arrows on the keyboard, or selecting the G key on your keyboard, you can choose from a grid view of all the slides in the presentation to navigate from one to another.

Simplify your view

The presenter view can be removed if you prefer to focus on the current slide instead of focusing on the thumbnail strip and notes in the presenter view.

  • Choose More options and then Hide presenter view from the options that appear below the current slide. You can also select the sharing window, and when you are ready to close it, you can simply press the shortcut keys Ctrl+Shift+x or click the “x” button.

Make it high contrast

Switch to a high contrast view of the slides that supports presenters with low vision. This won’t affect what meeting attendees see.

  • When you select More options below the current slide, you will be able to find the option of viewing slides in high contrast.

NOTE:  The high contrast mode of Teams is an option that can be turned on by every user. So both PowerPoint slides as well as the Teams interface can be viewed with a high contrast, which means that a lot of detail can be seen on there. It is necessary to change the settings in Teams in order to be able to do that.

The participant view

Meeting participants have the option of viewing the meeting in one of the following ways by default. It is important to note that none of these choices have any effect on the views of anyone else.

  • Click on the slide to view it.
  • Navigate around the slides by using the navigation arrows on the left and right of the screen.
  • In the grid view, you can choose to switch from a slide-by-slide selection to a grid view of all the slides included in the presentation (or you can select the G key on the keyboard to go to the next slide).
  • In just one click, they can switch their view back to the presenter’s if they select Sync to Presenter in the Control Panel.

Note:  It is necessary that you select the option (next to Stop presenting) so that people cannot independently navigate through the PowerPoint file that you are sharing, so that they won’t be able to navigate through it without you giving them permission to do so.

  • You can view the slides in high contrast by clicking on View slides in high contrast below the current slide, which will allow you to see the slides in high contrast in addition to the original slide when you click More options below the current slide.

  • By selecting More options, then Translate slides and a language, you will have the option to translate the slides into one of 19 different languages.

 

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Frequently Asked Questions

Microsoft Teams is a collaboration tool that enables the sharing of PowerPoint presentations
  1. The share icon is available in all meetings, chats, and group chats when you click it.
  2. Pick out a PowerPoint presentation you have opened recently from the list of ones you have.
  3. You can configure your presentation so that your team members can navigate around it by default.
  4. After sharing your content, you will be able to stop sharing it by clicking the stop sharing icon.
Here is a summary of the steps you need to take
  1. Be sure that you have chosen full screen slideshow as the display option for the presentation.
  2. In order to get an idea of how the presentation looks on the screen, press Alt+F5 in the Presenter View window in order to access the Presenter View Preview.
  3. The Teams app provides you with the ability to share a hidden window that is normally hidden when you open the Slide Show application.
  4. The presentation should be delivered in a professional manner.

 

Team’s screen sharing feature does not work due to the internet connection being poor, which is often the reason why it does not work to share a screen with others. One of the most common causes of Team’s screen sharing feature not working is a poor internet connection. To be able to share your desktop with a group or to present your presentation with a group, you will need high-speed internet in order to do so; otherwise, the process may lag or the presentation may not be able to be delivered to the group. When it comes to their internet connection, many users are not even aware of what kind of speed they are getting.
 
The PowerPoint slides can now be viewed in a Presenter View in Microsoft Teams meetings when the Presenter View option is turned on. Participants will not be able to see information about presentation notes or upcoming slides, while presenters will have access to them while meeting participants will have access to their slide notes. In addition, presenters can still keep participants from jumping ahead by enabling them to navigate their slides more easily.

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