Whether you are engaging an important client or catching up on a group discussion, meetings are a vital place in Microsoft Teams to get work done – no matter what the project is.
A team meeting consists of three parts:
- Before: Invites are created and sent out when they are created.
- During: Everyone meets at the same time.
- After: Sharing recaps and action items with each other is the best way to keep everyone on track.
Try it!
Getting started with meetings in Teams is as simple as following these basic steps.
Before a meeting
Before joining a meeting, set your settings:
- You can create a new meeting by going to your calendar.
- Invite colleagues within your organization as well as customers or guests from outside your organization to the invitation.
- Whether it is an online meeting or a location-based meeting, you can add a location.
- The agenda should be typed.
- If you are proposing a time and you are not sure if it will work for everyone, check Scheduling Assistant.
- Select if you want the meeting to be recorded automatically if someone is unable to attend the meeting and then click Send.
- Your calendar, your email, a channel, or your mobile device can all be used to join a meeting.
- Select the Join now button after selecting your meeting settings from the pre-join screen.
During a meeting
In a meeting, explore the following techniques for interacting with others:
- Share your thoughts without interrupting others by selecting Raise your hand.
- It is a good idea to ask your questions in the meeting chat so that you don’t interrupt any speakers.
- Choose React from the menu to show your feeling in real-time by choosing a reaction.
- By selecting Share, you have the option of showing a presentation, a window, or your entire screen to your colleagues.
After a meeting
Once the meeting is over, review the documents and follow up with everyone as soon as possible:
- You can view the files shared in your calendar invite, the recording of the meeting, or the transcript by going to your calendar invite.
- Let your team know what you have learned or what action items you have taken.
Check all steps in Video
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Frequently Asked Questions
How do I invite to Microsoft team meeting?
When scheduling or editing a meeting in your Teams calendar, you will find the Add required attendees box on the left side of the screen where you can search for and invite other attendees. The scheduling assistant will then show you the best times for everyone based on your group’s availability.
Why can’t I start a meeting in Teams?
Your account does not have teams enabled properly. Your IT administrator will be able to assist you. As a free team account is not associated with an Office 365 mailbox, this behavior is expected.
Where is the meeting link in Microsoft Teams?
During the meeting:
- The Participants icon can be accessed from the meeting controls.
- A panel called Participants appears.
- You can copy the join information by clicking or tapping the icon.
- The details of the meeting, including the link to join, are copied to the clipboard on your device. Send a message to the recipient with the details of the meeting pasted into the message.
How do I start Microsoft Teams on my laptop?
Sign in and get started with Teams
- Start teams. In Windows, click Start. > Microsoft Teams. Select Microsoft Teams from the Applications folder on the Mac. Tap Teams on your mobile device.
- Enter the username and password you used to sign up for Microsoft 365.
How do you tell if a Teams meeting has started?
There will be a Join button on the calendar appointment if the meeting is associated with a Teams meeting. In addition, the Teams app will display a notification once the meeting has started, complete with a Join button.
Can you start a Teams meeting without the host?
Meetings on Teams can start without the host if all anonymous users are allowed to join. PINs are no longer required for scheduling meetings on behalf of others. The attendees can then dial in or join the meeting using the Teams desktop client or web client.
How do Microsoft Teams meetings work?
Screen sharing, audio, and video are all included in Teams meetings. In Teams, they are a key method of collaboration. Teams meetings are open to everyone, regardless of organization membership (or Teams account!). Just follow the instructions in the invitation to join.
How do I find my team ID for a meeting?
I need the Teams meeting ID. Where can I find it? The meeting ID can be found in your email invitation. Request the meeting ID if you did not receive a meeting invitation. Meeting invite links are the only way to join a meeting if you’re using a Teams personal account.
How do I use Microsoft meeting?
To schedule a meeting using the calendar, follow these steps.
- Launch Microsoft Teams.
- In the app bar, select Calendar, then New meeting.
- Make a note of the meeting’s purpose, add a title, and invite other attendees. …
- Select Save when you’re finished filling out the details.
How do I connect to Microsoft Teams meeting on my laptop?
You can still join a Teams meeting.
- You can join the meeting by clicking on the link in your email invitation. …
- There are three options available to you:…
- Name should be typed.
- Specify your video and audio settings.
- Click Join now.
- In some meetings, you’ll be admitted right away, while in others, you’ll wait in a lobby to be admitted.