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How to Use Microsoft Scheduler for Zoom

ByCorporate Guider Home, Zoom

Zoom’s Scheduler integration (formerly called Project Calendar.help) allows you to get the most of your Microsoft Scheduler account by automating the addition of Zoom meetings to your calendar events.

 

Prerequisites for using Microsoft Scheduler

  • Ownership or administrative privileges of the Zoom account

  • An account with Scheduler is required

  • This is your Zoom Account’s managed domain that has been configured

  • The Scheduler app has been pre-approved by Zoom for inclusion in its App Marketplace
    Note: If the app is not pre-approved, please contact your Zoom admin.

Note: Scheduler is currently in beta. If you wish Zoom to be your default video provider, you will have to contact Microsoft in order to do this. A request for Zoom to be your default video provider can be made by sending an email to support@calendar.help, which will be done by sending an email to support@calendar.help.

How to add and configure Scheduler

 

Adding and configure from the Zoom App Marketplace

 

Note: You will only need to add this app once, and it will be available for all users on your account to use.

  1. You will need to sign in as the account administrator in order to access the Zoom App Marketplace.

  2. You can find Scheduler in the search box to the right of your screen if you enter it in the top right corner of your screen.

  3. Once you have found the Scheduler app in the search results, click on it to open it.
    Notes:

    • It is advisable to enable pre-approval if the application has not been pre-approved.

    • Admins who are unable to pre-approve the app for their accounts should contact their Zoom admins so that they can grant the app the appropriate permissions to allow it to be used on their account.

  4. Then click the Add button.

  5. Please confirm that the permissions requested by the app are acceptable, and then click the Allow button.

  6. You can implement this integration with any of the managed domains that you own and manage on the app configuration page. Please see this Support article if you need assistance setting up a managed domain.

  7. You will be prompted to click Save.
    Your scheduling account will now be able to work with the integration once it has been set up. I would recommend you to go to https://calendar.help/ for more information on how to operate the feature.

 

How to use Scheduler

 

Note: The Scheduler integration will utilize your account’s existing email invitation template. In this Support article, you will find more information regarding email templates as well as branding.

How your data is used

 

From your Zoom account, the following information will be accessed and used by this app:

  • In the event that the meeting has been successfully scheduled, the scheduling tool will return the following meeting details (meeting number, meeting ID, topic, host ID, start time, start type, duration, password, timezone, join URL, start URL, H323 password, PSTN password, and meeting invitation) to the user.

  • A meeting that has been successfully created will return to Scheduler the following information once it has been created: host_video, participant_video, cn_meeting, in_meeting, join_before_host, muffle_upon_entry, watermark, use_pmi, approval_type, audio, auto_recording, enforce_login, enforce_login_domains, alternative_hosts, close_registration, and confirmation_email_for_registrants.

The following information from Scheduler is accessed and used by this app:

  • The details of a Zoom meeting request (topic, meeting type, start time, duration, timezone, recurrence information, password, description) – this information is used when creating the Zoom meeting.

 

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FAQs?

 

Does Zoom have a scheduling tool?
You will be prompted to sign into the Zoom desktop client. You can find the Schedule option under the Home tab. The scheduler window will be opened as soon as you click on this button. Choose the settings you want for your meeting.
How do I use Outlook scheduling assistant for Zoom meeting?
How to schedule meetings with Zoom desktop client Enter your meeting settings and schedule the meeting as you normally would. Choose Outlook from the calendar drop-down menu. You will be prompted to save your changes. … By entering the room’s email address in the To: field, you will be able to add the room to the list. … After clicking Send, you will be able to send out the invitation to your friends and family.
How do I add a scheduler to my Zoom account?
Android | iOS Zoom’s mobile app can be accessed by logging into your Zoom account. You can schedule a meeting by tapping the Schedule button on the Meetings tab. This will open a window where you can schedule your appointments. Click on the Advanced Options button. Select the Scheduling Privileges option. To schedule a meeting for a specific user, tap their name on the list of users. Depending on what other meeting settings you need to adjust, you can do so. You can finish scheduling by tapping Done at the bottom of the screen.
How do I schedule a Zoom meeting without an app?
Start a scheduled meeting or webinar Zoom’s web portal can be accessed by signing in. Click Meetings or Webinars from the navigation menu at the top of the page. You will be able to start the meeting once you have clicked on it. On the top right-hand corner, click on Start this Meeting in order to begin the meeting. You will be prompted to launch Zoom desktop client if you click Cancel when prompted to do so. Upon clicking the link, you will be redirected to the Join from your Browser page on the Join from your Browser page.
Can you schedule a Zoom meeting from Outlook?
It allows you to schedule Zoom meetings and start them instantly. This plugin also allows you to change existing meeting events into Zoom meetings as well as schedule new Zoom meetings. Alternatively, the Outlook Plugin can also sync your Outlook calendar events to the Zoom Client, allowing you to see the times you are available/busy based on your Outlook schedule (PC only, requires version 3.5 or higher – download the latest version).

 

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All images and contents credit goes to support.zoom.us

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