How to View and download meeting attendance reports in Microsoft Teams

As part of this meeting and if you have organized a Teams meeting, you will be able to download both a current attendance report during the meeting as well as a final attendance report after the meeting. In the report, all the names of the people who attended the meeting along with their time of joining and leaving are listed.

Notes:

It is only the meeting organizer and co-organizer who has access to viewing and downloading attendance reports for their meetings.
In addition to this, there can be a possibility of storing reports together with other information that is associated with the organizer, such as emails and contacts. The reports will be permanently deleted as soon as they leave the organization, so that no one else can access them as they are no longer accessible.
In order for this feature to become available, your administrator must turn it on. To learn more about allowing engagement reports, please refer to the following link.

During the meeting

If you do not see a Participants pane in your meeting controls, select People from the drop-down menu.
Please click More actions, and then select Download attendance list, which will execute a download of the current attendance info into a CSV file that can be opened in Excel. Once your selection is made, you will be able to download the current attendance info into the new Excel file.

In the Downloads folder of your device, you will be able to find the file.

After the meeting

A few places can be found where you can find a copy of the attendance report.

In the meeting invite

The Attendance tab is located underneath the Calendar tab in Teams when you open a meeting, so you can select it when you are on the Calendar tab. In case you wish to view the data directly in Teams, you can do so at any time.

From the dropdown list on the left, select the meeting report you would like to view if the meeting is recurring.

Notes:

Each channel meeting has an attendance report available on the meeting invitation page in the Teams calendar, which gives you the ability to see who attended each meeting in your Teams calendar account, so you know how many people attended each meeting. From the channel, however, it can be accessed only for the last meeting that has been held.

The following link will let you download the meeting attendance .CSV file:

Note: The attendance information will be available in your main meeting’s attendance reports if you have set up breakout rooms in your meetings.

In the meeting chat

About five minutes after the meeting has ended, there will be a tile in the chat box titled Attendance report. The .CSV file will be downloaded as soon as you click on it.

Note: In the event that you participate in recurring meetings, you will be provided with a unique attendance report after each occurrence.

The attendance information can be viewed in the Attendance tab of the meeting or webinar chat, which you can access in the following ways:

Scheduled channel meetings

The attendance reports for meetings created in channels can be viewed by clicking on the three dots icon in the bottom right-hand corner and selecting View meeting details. Additionally, you can select Attendance to view attendance reports for meetings created in channels.

Known issues and limitations

There is a problem with attendance reports that are available during meetings that have more than 120 participants, because they only include a partial list of those who attended the meeting. The full list of attendees will be included in the post-meeting report.
As a result of the deletion of a breakout room, insights from these rooms are not included in the report.
There is currently no way to report on view-only attendees as part of the report.
When a channel meeting is already in progress, and someone initiates a second meeting within the same channel conversation, it is possible that an attendance report will only be created for the second meeting within the channel conversation, if it is already in progress. In the Teams calendar invite, you can find a report on attendance for all channel meetings by clicking on the Attendance tab.
It is not possible to include individuals in the report if they wait in the lobby and aren’t admitted to the meeting.
If a participant is on hold in a meeting for a period of time, their data is still included in the attendance report, which means that even if the participant is not present for that period of time, their information is still recorded.

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Frequently Asked Questions

The meeting took place during the following period of time:

Select People if you do not see the participants pane. The meeting controls can be found under the meeting tab.
The following screenshot is intended to provide you with more information about how you can download the current attendance information as a a either an Excel spreadsheet or as a CSV file that can be opened in Excel.

Taking attendance in a team is very important

On the meeting controls page, once you have logged into the meeting, you should be able to see the right column by clicking or tapping on the Participants icon.
Click or tap on the three-dot icon within the “Participants” column in order to view the participants.
You will now be able to choose from a drop-down menu. The attendance list can be downloaded by clicking or tapping the Download button.

A meeting attendance report can be viewed and downloaded by meeting organizers. Located in the Participants pane of the meeting, you will be able to find the download arrow that indicates you can access this report by clicking it, as shown below. The report can be downloaded in the form of a text file called a .CSV file.

In the event that you don’t see a link to the meeting report after your meeting has ended in the Chat or Posts tab of the Teams application, it is possible that your IT administrator has not enabled the report within the Teams Administrative Console.

I would like to know how to access the meeting log for Microsoft Teams

As a result, in this case it is possible to do it either on a meeting by meeting basis or by using Teams meeting policies (you can also set communications policies) to do it. To set up the policies, you will need the assistance of your IT administrator.

How to View and download meeting attendance reports in Microsoft Teams

During the meeting