In-meeting security options in zoom App

Security options can be enabled or disabled during a meeting using the Security icon in the meeting controls, allowing the host or co-host to minimize disruptions and secure the meeting. It is possible to control the majority of meeting settings by accessing the Account, Group, and User settings in advance. By default, the settings for the Account, Group, or User will apply to all meetings if they are applied at those levels. During the meeting, you can easily access all the security icons by clicking the “Security” icon.

It will not be possible for a host or co-host to modify the options in-meeting if the options have been enabled/disabled and locked by an account admin.

When the host or co-hosts are in the meeting, these security features that were scheduled with the meeting can also be quickly and easily viewed.

Prerequisites

In-meeting security controls:

• Zoom desktop client
  • Windows: 5.4.3 or higher
  • macOS: 5.4.3 or higher
  • Linux: 5.4.5 or higher
  • Chrome OS: 3.6.5 (4111.0413) or higher
• Zoom mobile app
  • Android: 5.4.3 or higher
  • iOS: 5.4.3 or higher
• Zoom web client
• Must be host or co-host in meeting

In-meeting security overview:

• Zoom desktop client
  • Windows: version 5.8.0 or higher
  • macOS: version 5.8.0 or higher
  • Linux: version 5.8.0 or higher
• Zoom mobile app
  • Android: version 5.8.0 or higher
  • iOS: version 5.8.0 or higher
• Must be host or co-host in meeting

Windows | macOS

In-meeting security controls:

• As a host or co-host, you can start a Zoom meeting.
• Click Security

• To open a menu where you can enable the following options:
  • Lock Meeting:
  •  When this option is enabled, the meeting will be locked, so no new participants can join.
  • Enable Waiting Room:
  •  It can also be used to move current participants into the waiting room if they are incoming new participants.
  • Hide Profile Pictures:
  • The host’s picture will be hidden. Instead, the display name will appear.
  • During the session, guests can:
    • Share Screen:
    •  Share the screen with other participants.
    • Chat:
    •  Provides the ability to chat.
    • Rename Themselves:
    •  The Participants panel includes an option for participants to rename themselves.
    • Unmute Themselves:
    •  The participant can unmute themselves by selecting this option.
    • Start Video:
    • Users can begin recording video during the meeting.
    • Annotate on Shared Content:
    •  Annotations can be made during meetings on the content shared by the participants. Hosts have the choice of enabling or disabling annotations when they share content.
  • Remove Participant:
  •  Participants can be removed from meetings. Meeting settings must enable Allow removed participants to rejoin in order for the participant to re-join.
  • Report:
  •  The report tool will allow you to send a report to Zoom’s Trust and Safety team regarding a specific user. As a user, you will be able to choose which user to report and what issue you are experiencing. It is even possible to attach evidence like screenshots to your complaint.
  • Suspend Participant Activities:
  •  During the meeting, you should turn off screen sharing, audio, video, and Zoom apps for all participants. Locking the meeting will eliminate the possibility of others joining. Participants who join using Zoom Rooms will also be affected.

In-webinar security controls:

Security menu options for webinars will be similar:

• Lock Webinar:
• This option lets participants join the webinar only if it is locked.
• Invite panelists to:
  • Share Screen:
  •  Share the screen with other panelists.
  • Start Video:
  •  You can start your video during the webinar by clicking the Start Video button.
  • Rename:
  •  Allows participants to change their names.
  • Unmute:
  •  The host cannot stop participants from unmuting themselves.
• Allow Attendees to:
  • Raise Hand:
  • This feature will enable webinar attendees to raise their hands during the presentation.
  • Chat With:
  •  The role management permission to Zoom chat function allows attendees to communicate with each other and set who is sanctioned to chat with them.
• Remove Participant:
•  Participants can be removed from meetings if they no longer wish to participate. Allow removed participants to rejoin must be enabled in the Meeting Settings before the participant can re-join.

Note:

Participants in a meeting have the option of reporting users under the Participants option. The Trust and Safety team at Zoom can be notified by using this method. It will give you the opportunity to select the user who needs to be reported as well as providing details about the problem. If needed, evidence can also be uploaded to prove the problem has occurred.

In-meeting security settings overview:

As the host or co-host of a meeting, you can check what security settings for that meeting have been enabled. Although these settings cannot be changed, they are designed to make the information easier and faster to access. Please see the instructions below if you need assistance.

1. As the host, or as a co-host, you should start a Zoom meeting.
2. In the video window, click the green encryption icon.
3. Choose the Overview tab.
4. Upon clicking the button, a window will open outlining the current session security settings, including whether or not they have been enabled.

Android | iOS

In-meeting security controls:

• Host or co-host a Zoom meeting.
• Press the More button at the top of the screen.

• Select Security.
• You can enable the following settings:
  • Lock Meeting:
  • When enabled, the meeting is locked, so that only the original participants can join it.
  • Waiting Room:
  • Allows participants to choose whether to be placed in the Waiting Room or to transfer from the current Waiting Room.
  • Hide All Profile Pictures:
  • Hide the host’s profile picture. Instead, the display name appears.
  • Participants are able to:
    • Share Screen:
    • Share screens with others.
    • Chat with:
    • The chat function can be used by anyone.
    • Start Video:
    • The video function allows meeting participants to begin their video.
    • Rename:
    • From the Participants panel, participants can rename themselves.
    • Unmute:
    • Enables the ability of participants to unmute themselves voluntarily without permission from the host.
  • Remove Participant:
  • Participants can be removed from a meeting at any time. In the Meeting settings, you will need to enable Allow removed participants to rejoin if you want the participant to be able to rejoin again.
  • Suspend Participant Activities:
  • Turn off all participants’ audio, video, Zoom applications and screen sharing. Secure the meeting so no one else can join. Participation in a Zoom Room is also included in this.

Note:

Users can be reported in the meeting by selecting the Participants option. The Trust and Safety team at Zoom can be notified if a user is abusing Zoom’s services. A user can be selected for reporting, and details about the problem can be provided. Moreover, screenshots can be uploaded as evidence.

In-webinar security controls:

There will be similar options in the Security menu when hosting webinars:

• Lock Webinar:
• Enables you to lock the webinar so that new participants can’t join.
• Allow panelists to:
  • Share Screen:
  • You can share your screen with the other panelists.
  • Start Video:
  • During the webinar, panelists will be able to start their video.
  • Rename:
  • This feature allows panelists to change their names from the Participants list.
  • Unmute:
  • Provides the ability to unmute yourself without seeking the permission of the host.
• Allow Attendees to:
  • Raise Hand:
  • During a webinar, attendees can raise their hands.
  • Chat With:
  • The chat function allows attendees to pick who they want to chat with as well as use the chat function.
• Remove Participant:
• Allows participants to be removed from meetings. Meeting settings must be enabled for Allow removed participants to rejoin before the removed participant can rejoin.

Note:

There are various options under the Participants section of the meeting that allow you to report users. Zoom’s Trust and Safety team can be contacted using this feature in order to report an inappropriate user to them. The user will be able to choose which issue to report, as well as provide details about what happened. It is also possible to upload evidence, like screenshots.

In-meeting security settings overview:

While in a meeting, the person hosting or co-hosting it can check if any security settings have been enabled for this meeting. There is no way to change these settings, but the purpose is to make it easier and quicker to access the information. Here are the steps that you need to take.

1. As a host or co-host, you can start a Zoom meeting.
2. On top of the video window, you will see the green encryption icon.
3. Simply tap on this icon to bring up the security settings.
4. The meeting security setting menu will be displayed in a window, along with their status. If they are enabled, this will indicate that they have been enabled for this session.

iPad

In-meeting security controls:

1. Zoom into the meeting.
2. Click the More button.
3. Select Security.
4. From the menu, you can enable the following options:

• Lock Meeting:
• The meeting is locked, so that new participants cannot join.
• Waiting Room:
• This allows waiting room for new participants, as well as the relocation of current participants.
• Hide All Profile Pictures:
• Neither the host nor any of the guest profiles will be visible. Instead, display names will appear.
• Allow participants to:
  • Share Screen:
  • Share screen with other participants.
  • Chat:
  •  Facilitates communication between participants.
  • Chat with:
  • Facilitates communication between participants by setting who they can talk to during the meeting.
  • Rename:
  • Participants can change their names in the Participants tab.
  • Unmute:
  • The user is able to unmute himself or herself without having to ask the host first.
  • Start Video:
  • In a meeting, it is possible for participants to begin their video on their own.
  • Annotate:
  • Screen shares can be annotated by panel members.
• Suspend Participant Activities:
• The Zoom Apps, video, audio, and screen sharing capabilities for all participants should be disabled. Make sure that the meeting is locked so that no one can join. Participants who join using a Zoom Room will also be affected by this.

Note:

Participants in a meeting can report users via the Participants option. A user can be reported to Zoom’s Trust and Safety team through this feature. Reporting a problem can be done by choosing the user and providing details about the issue. Screenshots may be uploaded as evidence.

In-meeting security settings overview:

The host or co-host of the meeting is able to check whether certain security settings were in place prior to the meeting starting. You cannot change these settings, however they will provide you with quicker and easier access to the data you need to manage your account. You can access the list of settings by following these steps:

1. As a host or co-host, you can start a Zoom meeting.
2. Tap the green encryption icon at the top of the video window.
3. Select the Overview tab in the Security Settings section.
4. You will be presented with a window listing the security settings for the meeting and whether they are currently enabled for the current meeting.

Web client

• Create a Zoom meeting.
• Go to the Security tab.

• On the menu, you can enable the following settings:
  • Lock Meeting:
  • This will ensure new participants will not be able to join the meeting once it is locked.
  • Enable Waiting Room:
  • Allows the waiting room to be used for new incoming participants as well as for the movement of current participants into the waiting room.
  • Hide Profile Pictures:
  • You can hide every profile picture for all participants, including the host. Instead, only the display names are displayed.
  • Allow participants to:
    • Share Screen:
    • Shares screens with participants.
    • Chat:
    • Provides participants with the opportunity to chat.
    • Rename Themselves:
    • Provides participants with the opportunity to rename themselves.
    • Unmute Themselves:
    • Provides participants with the option of unmuting themselves.
    • Start Video:
    • Starts the video for participants.
    • Annotate on Shared Content:
    • During the meeting, participants may annotate the content that was shared.
  • Remove Participant:
  • Allows participants to be removed from a meeting. Meeting settings must be set to allow removed participants to rejoin in order for the removed participant to re-join.
  • Suspend Participant Activities:
  • Disable all video, audio, share your screen, and video sharing for all participants. Enable meeting locking so that participants cannot join. Participants using Zoom rooms will be affected.

Chrome OS

1. Join a Zoom meeting
2. Using Security.
3. From the Security menu, you can enable:
   • Lock Meeting:
   • The meeting will be locked, and new participants will not be able to join.
   • Enable Waiting Room:
   • Using this feature, participants can move into the Waiting Room if they are incoming or to invite new participants.
   • Allow participants to:
     • Share Screen:
     • Share screens between participants.
     • Chat:
     • Enables chat between participants.
     • Rename Themselves:
     • From the Participants panel, participants can rename themselves.
     • Unmute Themselves:
     • The ability to unmute oneself independently without the host’s approval.
     • Start Video:
     • Enables a participant to begin their video.
   • Remove Participant:
   • Allows participants to be removed from a meeting. If Allow removed participants to rejoin is not enabled in Meeting settings, the removed participant will not be able to rejoin.