Integration to Microsoft Outlook Introduction Using the Webex Meetings Desktop App

Using Cisco Webex Meetings in conjunction with Microsoft Outlook, you can easily set up the Cisco Webex Meetings integration. All of these features can be accessed from within the Cisco Webex Meetings desktop app, so you can join meetings and schedule them, and configure settings from within Outlook.

Webex Meetings Integration to Microsoft Outlook

As part of the Cisco Webex Meetings desktop application, the Cisco Webex Meetings app supports the integration of Microsoft Outlook, giving you easy access to schedule, start, and join meetings on your Microsoft Outlook calendar.

The Cisco Webex Meetings desktop app may have already been installed for you on your computer by your site administrator. In case you are not able to download it, you can do so from your Webex site. See Cisco Webex Meetings Desktop App: Install and Set Up for more information.

Those who are invited to a Webex meeting are not required to have an Outlook account, if the meeting is restricted to Webex users on your site, they only need to have a Webex account if the meeting is scheduled in Outlook.

Webex Meetings Integration with Microsoft Outlook Toolbar Options

Microsoft Outlook integration adds a new button to the Home ribbon, and a drop-down list is provided to select items from. Click on Schedule Meeting > More to access the options that you have for scheduling meetings. There are a variety of options available, and many of them can be explained without much difficulty.

• Meeting Templates–This page allows you to access templates that you have saved to your Webex site or that have been saved by your site administrator. There are several templates included in this download that contain meeting settings and you can modify them according to your needs. Your site administration must enable the use of meeting templates in order for them to be available.

• Set Scheduling Permission–You can assign a delegate to schedule or edit meetings on your behalf on the My Webex > Scheduling Options page of your Webex site when you click this link.

• My Meetings–You can view any scheduled Webex meetings by opening the Cisco Webex Meetings desktop app to the Meetings list, which shows the list of all your scheduled Webex meetings.

Frequently Asked Questions

How do I integrate Webex with Outlook?

I would like to add you to my list of customers who have access to our free Webex accounts and have administrator rights on their computer. 3. In the Webex App, click your profile picture and then go to Settings > General > Connect Webex to Microsoft Outlook.

How do I integrate Webex into Outlook 365?

Click the Back button at the top left corner of Outlook once it has been opened. On the left hand side of the screen, click the Calendar option to open the calendar. In the upper-left corner of the screen, you will find a button named ‘New Meeting’ that will allow you to schedule a meeting. Click the Add WebEx Meeting option in the new meeting window.

What is Webex for Outlook?

A feature of Webex Productivity Tools is the integration of Webex with Microsoft Outlook. It is easy for you to schedule or conduct Webex meetings using Outlook for Windows because Webex has been integrated with the Microsoft Office Outlook program. You may already have Webex Productivity Tools installed on your site by your site administrator. In case it is not already available on your Webex site, you can download it there.

What is Cisco Webex meetings desktop app?

Cisco Webex Meetings desktop application gives you an easy way to start and join meetings with ease. You will also be able to integrate Cisco’s Webex Meetings desktop app with other apps, and you will be able to detect nearby video devices to join meetings from other apps.

How do I integrate with Webex?

Registering a Webex integration is one of the easiest things you can do. When you are logged into the Webex platform, select My Webex Apps in the menu under your avatar at the top of the page, then click “Create a New App”, followed by “Create an Integration” to launch the Wizard.

Can Microsoft 365 be integrated into the Webex app?

Set up your Webex site in the Control Hub to be able to integrate with Microsoft 365. A Webex site administrator needs to either link users’ Webex accounts to their Microsoft 365 accounts, or ensure that the email addresses for the Webex account and the Microsoft 365 account are the same before users with a Microsoft Teams account can use the Webex tab in Microsoft Teams.

All images and contents credit goes to help.webex.com