Introducing the basic usage of Zoom and how to hold a meeting on a PC

A zoom is a typical tool for web conferencing, but it has a reputation for being easy to use because it has very simple operability once you actually get used to it.

However, everyone is a beginner at first. You want to know all the basic usage, right?!

For those who are new to Zoom, this article will show you how to install Zoom on your PC and how to actually participate in web conferences, online salons, and web seminars.

Basic usage of Zoom. First, let’s install

There are various ways to use Zoom, such as installing it on a PC (PC) or Mac, installing an application on a device such as a smartphone or iPad, or using it on a browser (Chrome, Firefox, etc.).

Especially for those who are new to Zoom, how to install the desktop application on the PC (personal computer) is recommended.

It’s the simplest method and easy to get used to.

First, let’s download the Zoom desktop app.

Step1. Download Zoom to your PC

Download the Zoom desktop application from the official website.

At that time, the individual can be left as it is, but if the person in charge of the company or organization is thinking of introducing Zoom as an in-house tool, inquire from the company for inquiries from here. It is the easiest.

We can introduce the best usage and price plan for your company.

Then, how to download Zoom’s desktop application, but first, let’s click the button “Sign up” in the upper right corner of Zoom’s official website.

After that, we will proceed according to the guide.

  1. Enter the email to use for Zoom and click the “Sign up” button
  2. A confirmation screen will appear, so click “Sign up” if there is no problem
  3. Check the email you registered, as “Information mail has been sent.”
  4. There is a blue button “Activate” in the confirmation email, so click here as well
  5. Then there is a screen for entering the registrant’s first and last name and password, so enter this and press the orange button
  6. You will be asked “Do you want to invite others to Zoom?”, so select the “Skip” button.
  7. After this, the Zoom download button will be displayed, so click it to start downloading

Step2. If you could install it on your PC, let’s start it up

Once Zoom is installed on your PC, let’s launch it.

If it is a Windows PC (PC), after installation, the icon of the Zoom desktop application will be displayed on the desktop screen, so double-click it.

If you can’t find the icon on your desktop screen, you can type Zoom from the menu button and search.

Step3. If Zoom is up, sign in

If the Zoom screen opens, first try signing in (login).

All you need to sign in is the email and password you registered earlier.

Did you sign in successfully? Now you’re ready to host or join a meeting on Zoom.

The introduction method and the usage so far are very easy, isn’t it? One of the features of the Zoom desktop application is the simplicity of this usage.

Let’s actually hold a meeting

Once you have successfully installed Zoom and are up and running, you can start a meeting.

It doesn’t matter if there are no participants, so let’s try it first to get familiar with how to use Zoom.

Here’s how to organize a Zoom meeting.

  1. With the Zoom application open, click the orange button “New Meeting” in the upper left corner
  2. When asked “How do you want to join the audio conference”, select “Join computer audio”
  3. If you want to turn off the video, you can choose at this point

Invite your friends and acquaintances to join your Zoom meeting

Now that you have a Zoom meeting, you need to invite people to join the meeting.

This is also easy to use. There is an invitation icon at the bottom of the screen of Zoom’s desktop application, so click here.

There are tabs called Contact and Email, which you can switch between.

If you have selected the contacts tab

For the contacts tab, there are three items at the bottom.

  • Copy URL
  • Copy of invitation
  • Meeting password: 12345 (example)

You can invite any method, so choose the method you like.
When you click the URL or the copy of the invitation, the information required for the invitation is copied.

You can paste it into an email or communication application and use it.
The meeting password is the number assigned to each meeting room.

One way is for the meeting host to give this number to the participants.

If you select the email tab

This method also allows you to easily send an invitation email to participants.

Select the mail service you want the host to use from the three screens.

  • Default email
  • Gmail
  • Yahoo! Mail

The invitation method is the same no matter which one you choose. Click to open the email.
It’s convenient because there is already an email message that informs the participants of the invitation to the Zoom meeting.

Send the invitation URL or email to the participants and you’re done.

How to join a meeting from a PC (PC) or Mac

Next, let’s take a look at how to join a meeting held as a participant.

If you want to join a Zoom meeting, you can do it from your PC browser (such as Chrome or Firefox) without downloading Zoom, but it’s easier to download and install Zoom on your PC.

We recommend that you install and use it.

  1. Zoom participants receive the invitation URL and invitation email, which is the reverse of the procedure from the host side.
  2. Click the invitation URL
  3. If you have already downloaded Zoom and the installation is completed, the Zoom application will start and the screen will be displayed.
  4. You’ll be asked if you want to turn the video on or off and join.
  5. The voice will also ask “How do you want to join the audio conference?” so select “Join computer audio”

Actually, this is the only way to join a Zoom meeting. There are no special things or complicated procedures.

What equipment is needed to hold a Zoom meeting on a PC

In order to host or participate in a web conference using Zoom on a PC (personal computer) or Mac, some necessary equipment (functions) are required in addition to the PC (personal computer) and Mac. that is

  • Microphone
  • camera
  • speaker

These three. However, if these are built into your PC or Mac, you don’t need to buy a new one.

Also, if you regularly hold meetings in your company, you may be able to hold a higher quality meeting with a high-performance microphone, speaker, and camera.

However, recent PCs are equipped with microphones, cameras, and speakers that are sufficient for use as standard equipment. In that case, consider purchasing if necessary, so it will be fine.

Summary

This time, I explained how to use Zoom to hold web conferences, online salons, and web seminars on PCs (PCs), Ma and Mac.

Zoom is a very easy-to-use tool, so once you install it on your PC or Mac and create an account, you can host or join a meeting in a few simple steps without the need for a manual. You will be able to.

One-on-one or multiple people can comfortably hold a web conference, so we strongly recommend using Zoom for business situations.

You can use it not only to make calls but also to chat, use the whiteboard function, and so on, so please use Zoom a lot in various situations!

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