Join an Event
The process of joining an event can be done in a number of ways. You can troubleshoot the issues that you are facing if you are having difficulties joining an event or if you are experiencing a technical problem.
Join from an Email Invitation
Before you begin
Be sure to keep the registration confirmation email if the host is requesting an event registration ID in order to participate in the event. When you join the event, you will need to enter your ID in order to participate.
- From the email invitation you received, you can select the link to join.
Entering your name, email address, and event password are required on the Event Information page. Click on the Join Now button.
Join from a Webex Site
Enter the 9-digit event number in the text box provided on the Home page of the Webex site that is hosting the Webex event, enter the password that was included in the email invitation, and then select Join Now from the menu.
Join an Event from Your Mobile Device
Before you begin
For your mobile device to be able to connect to an event, you will need to install Webex Meetings first. It is important to note that if your mobile device already has Webex Meetings installed on it, it will automatically launch the application. Otherwise, it will take you to a page where you will have to install the program.
- When the time comes for you to join the meeting, click the Join button in the email invitation that you received.
If you wish to join the video conference, you should tap on the Download button and install the Cisco Webex Meetings app.
The number on your screen provides you with the option to join the meeting only by phone.
Upon installing the app, follow the onscreen instructions to open it, accept the terms and conditions, and click on the Open button.
Tap the Join Meeting button, then enter the meeting number that is included in the invitation email and hit Join.
In the email invitation, you will find the password for the meeting, please enter it and tap OK.
You can see how you will appear to others in your video preview as soon as the Webex Meetings app opens, so you can practice joining the meeting before you join it.
Please make sure that you have the correct audio and video settings before joining the meeting.
If you are using a video device that is compatible with the meeting, click Connect to a device to join the meeting.
Click on the Join button.
Join through Video Systems
It is possible for panelists to participate in Webex Events (classic) using video systems in order to join an event. Attendees cannot join the meeting via a video system because that is not available. It is necessary to promote an event attendee to a panelist in order to share video with the audience. When there is live video sharing at an event, the event host and panelists can both share their videos with the audience. There can be up to 200 panelists participating in an event, and they can share their video during the event.
- If you are using a compatible device, you can join the meeting by clicking on Use video system. The app checks to see if there are any nearby video systems that can be used.
When the app detects that there are nearby video systems in your area, you will be presented with a list of those devices. From the list of video systems that are available, select the one that you would like to use.
The app will ask you to call your device if your video system is not detected. When the video system address is entered, the device will appear in the device list, and you can choose it from there.
You will either be automatically connected to your video system when you choose Join meeting in the app or you will be notified by a phone call.
Connect to Webex Audio and Video
When you are starting or joining a meeting or event, you can connect with your audio and video in order for other attendees to hear and see you during your presentation.
In addition to the ability to connect audio in multiple ways, Webex Events (classic) gives you the flexibility to do so.
Frequently Asked Questions
How do I join a Cisco Webex event?
Click on the Join webinar button in the email or calendar invitation you received. With a Webex account on your mobile device, all you need to do is locate the webinar in your My Meetings page and click on Join the meeting. In the event you do not already have the mobile app installed, you will be prompted to do so. Please click on Download Webex Meetings > Install > Open > Join in order to join a Webex Meeting.
How do I join a Webex event number?
Enter the 9-digit event number in the text box provided on the Home page of the Webex site where the event is hosted, enter the password that was included in the email invitation, and then select Join Now at the bottom of the page. The Join Now button appears dimmed if the event has not yet begun but has been scheduled to start at a later time.
How do I join a Webex meeting without a link?
What is the ‘Join as Guest” option for Cisco Webex Meetings Online?
The name you enter here will appear in the Participants panel of your meeting. You will also be asked to enter your email address and a meeting password if you need one.
Joining is as simple as clicking the button.
How do I join a Webex before a host?
In the site admin, you can enable Join Before Host by following these steps:
Select the Configuration tab and then click on the Common Site Settings tab. After scrolling down to the section Security Options, scroll down to the sub-section Meetings: and then scroll down again. The Allow attendees or panelists to join before the event begins checkbox should be checked for meetings, training, and events.
How do I join a Webex event for the first time?
Click “Join meeting” on the invitation that you received via email. The meeting host can provide you with a meeting invitation if you do not have one. For the first time that you participate in a Webex meeting, the app is automatically downloaded if you are joining for the first time. The installer file for the app can be clicked to install it, and you will be guided through the installation process.
How do I get to Webex classic view?
The Classic View can be switched from Modern View at the top of the page by selecting the Classic View link next to your username.
How do I join a Cisco Webex meeting from desktop?
You can join a Webex meeting by pressing the CTRL key and clicking the Join Webex Meeting button. On laptops and desktops, you will see a screen that looks like the one below. In order to participate in the meeting, you will be asked to install the Webex App on your mobile device. Please install it from the play store or the iPhone app store.
All content and images credit goes to https://help.webex.com