I will explain how to use Zoom in an easy-to-understand manner. After reading this article, the basic usage of Zoom is perfect.
Zoom has a lot of useful features, but it’s a waste to use it just for conversation. If you master how to use Zoom, you can use it for meetings, seminars, briefings, customer support, individual consultations, and more!
By the way, the basic functions are the same for both the paid version (Pro) and the free version (Basic).
How to use Zoom ① Start Zoom
There are two ways to start Zoom.
- How to launch from desktop icon
- How to start from the official website where you registered your Zoom account
We will introduce each method separately.
How to launch Zoom from the desktop icon
When you install Zoom, a Zoom shortcut icon is automatically created on your desktop icon. Double-click on it to launch Zoom.
At this time, if you are not logged in, you may be asked for your e-mail address and password. In that case, please enter the necessary information.
When you start Zoom, a screen like this will appear.
Of these, the top two orange buttons are the icons for starting a meeting. Select “Start with video” if you want to talk face-to-face with each other, or select “Start without video” if you want to talk only by voice.
How to launch Zoom from the official website
To access from the official website, click “Hold a meeting” at the top right of the top page.
Click here for Zoom official website
Here you can choose with or without video, so choose the one you want to use.
After that, if you enter your account information and log in, the same screen as when you installed Zoom will appear. At this time, the request “Do you want to open Zoom Meetings?” Is displayed at the top of the screen. In response to this request, you can start a call by clicking Open Zoom Meetings.
Audio test before starting a call with Zoom
You will see a screen like this before you start a conversation in Zoom. Here you can test your computer’s microphone and audio. We recommend that you do this when you use Zoom for the first time or when you introduce a new device.
To test your audio, click Test Computer Audio.
Then, the following screen will be displayed. Here you can test various audio tests.
① Speaker test
Click here to test your speaker. A sound will be heard, so it is OK if you can hear the sound from the speaker or earphones.
If you can’t hear it well, check that the speaker is connected correctly and that the speaker itself is not damaged.
② Microphone test
Click here to test your microphone. Once clicked, the icon will display “Recording” and the recording mode will begin. During this time, talk or make a sound to let the microphone pick up the sound.
Click the icon again when you have finished recording to some extent. Then, the audio that was recorded earlier will be played.
If you can’t hear anything or the silence continues, it is possible that the microphone connection is incorrect or the microphone itself is defective. Please check it once.
Also, I made a mistake when I muted the computer itself. that? If you think so, please check it once.
③ Video test
Click here to test your camcorder’s connectivity. If the video camera is connected properly, you can see the person who is using it.
If it is not working, there may be a poor connection or a camera malfunction. In addition, the computer may not recognize the camera, so please try restarting the computer or reconnecting with the computer.
How to use Zoom (2) Introduction of operations that the organizer can perform during a call with Zoom
When the call screen is displayed, there is a bar below. Here, we will introduce each of the functions that can be used in this bar. Please note that this function can be used from the standpoint of the host (call organizer), and cannot be used from the standpoint of the participant.
You can use the Invite icon on the left side of the bar to invite the person you want to call. Select “Invite”.
From here you can get the URL information to enter the conversation. Click to display a screen like this.
If you want to use default mail, Gmail, or Yahoo mail, you can compose an email by selecting the corresponding icon. When you select it, the following text is automatically created, so you can send an invitation to the other party just by sending it.
The image below is an example in Gmail.
In addition, this text can be copied by selecting “Copy Invitation” at the bottom left of the screen after selecting the icon. This is useful if you want to send this text as is in another way.
Also, if you want to send only the URL by other email or contact method, you can copy the invitation URL by clicking “Copy URL” at the bottom left of the screen.
If you know that the other party is participating on a computer and you only need the minimum required information, it seems better to use this.
If the invited person joins and the video is turned on, the other person’s face will be displayed on the screen. Make sure you can hear each other and see your face.
With a free account, up to 100 people can make simultaneous calls, but it is up to 40 minutes per session (once).
However, one-on-one calls can be used for an unlimited amount of time, so if you use it well, you can use the free version.
You can control participant permissions by selecting the Manage Participants icon. Click the icon and you will see a screen like this on the right.
“Mute / Unmute”
A list of participants is displayed here. If you move the mouse cursor over the participant’s icon, the “Mute (unmute)” display will appear on the left side. By selecting this, participants’ microphones can be muted or unmuted.
In addition, there are icons such as “Mute All” and “Unmute All” under this display, so you can perform batch operations.
Click Details to the right of the mute cursor to see these choices.
I’ll talk about the chat feature later, so I’ll talk about the rest.
“Request to start video / Prohibit video”
This can request the other party to reconnect the video. If a video is connected, the cursor will change to “Prohibit video” and you can turn off the other party’s video connection.
This function enables participants other than yourself to use the Zoom function as a host (organizer). If you do this, you will not be able to use your host function. If you want to use the function as a host again, you need to get permission from the current host.
This function can be said to be an effective function when a seminar or conference is held jointly by two or more people.
“Recording permission / prohibition”
Zoom has the ability to record calls. Basically, this feature is only available to the host. However, participants can also record with the permission of the host. Here, you can set the permission / prohibition.
I will explain the details of the recording later.
This feature allows you to share your computer screen with the person you are talking to. This feature can be used by selecting “Share screen”. Select the icon and the following screen will be displayed.
This time, I will share the Excel screen.
Double-clicking on the relevant part will share the screen, and all participants can share the screen.
A major feature of Zoom is that sharing this screen is not limited to sharing. With Zoom screen sharing, you can actually edit the data between the sharers!
By selecting the “Remote Control” icon in the bar at the top of the host screen, you can select the participants to whom you want to have editing privileges.
Here, the authorized participants can edit the data. It’s convenient because multiple people can create data at the same time.
The chat function is a function that allows you to send sentences to participants. It’s like LINE.
If you select the “Chat” icon, a screen like this will appear on the right side of the screen.
You can chat while talking on the phone here. In the case of a seminar, you can use it to write the program of the day or make a note of the points.
You can also limit the chat function of participants from the “Details” icon. By limiting, participants can also switch the setting so that they can only chat with the host (organizer).
Recording is a function that allows you to record or record the contents of a meeting (hereinafter referred to as “recording”). Seminar instructors can use this function as a reference for reviewing their lectures, and in the case of meetings, as a material for creating minutes.
Click the recording icon to start recording. When recording starts, an icon like this will appear in the upper left corner of the main screen.
Of these, click Pause on the left to pause, and press the Stop button on the right to end recording. For recorded data, a folder is created on your computer when the meeting is over, and it is automatically saved.
In my case, a folder named “Zoom” was created in “Documents”, and recordings and recorded data were stored in it.
The recorded data is saved in MP4 and the audio data is saved in m4a type. We would appreciate it if you could use it as a reference if you need to edit this data.
Participants can also record and record with the permission of the host. The functions are the same as those introduced earlier.
End of meeting
To end the meeting, select End Meeting. This will open a new window. Please refer to the image below.
You can end the meeting itself by selecting “End Meeting for Everyone” at the bottom of the screen. This will end the conversation and at the same time save the recorded data if you are recording.
If you select “Leave Meeting”, only you can leave the meeting. If you are the host, the other remaining person will continue the conversation as the new host.
The usage of Zoom introduced here is all basic. However, this alone is sufficient to hold seminars and briefings on Zoom.
So, let’s hold this basics exactly and hold a Zoom seminar & briefing session. There are other useful functions, but I think you should master them while practicing.
So, this time I focused on the PC, so if you want to know how to use the smartphone version of Zoom, please see this article.
And once you know how to use Zoom, let’s check how to make money with Zoom!
I wrote a rough flow from attracting customers to increasing sales. To be clear, if you master this flow, the Zoom customer attraction & sales method is complete.
We also accept Zoom e-mail newsletter registration, so please feel free to register! !!