Manage Scheduling Templates for Cisco Webex Events in Cisco Webex Control Hub

In order to be able to schedule Webex events with the exact same settings each time, site administrators can use scheduling templates for Webex Events.

Scheduling Templates for Webex Events

Several of the settings that define the setup of a scheduled event are defined in a scheduling template. In order to make a website administrator’s job easier, he or she can create a template that can be used by hosts who often use the same settings for their events. It is possible for the host to select a template when scheduling events to avoid having to set many of the same options for each event he/she hosts.

Scheduling templates can be divided into two types:

• Standard scheduling templates: This feature is available to all hosts. Website administrators can also make personal templates made by hosts available as standard templates as part of a Webex service, which includes a set of standard templates.

• Personal scheduling templates: Hosts can set up their own templates which will only be accessible to hosts who have set them up. By using the Save As Template option in the event scheduler, hosts can create a personal template directly from within the event scheduler itself. A host has the option to save the template as a standard template in the process of saving a template, by selecting Save as Standard Template when registering a template to save. A list of the standard templates will then appear containing the template that you have selected.

  Once you have saved the template, you can only see the host images that you previously uploaded. The meeting materials and the description of the image that were uploaded to the template are all deleted along with all the other files.

  Administrators of Webex sites have access to the following standard templates for Webex Events:

• The host can show or hide any of the standard templates, including those that have been created and saved as standard templates by the host.

• Default Webex Events templates can be made up of any standard template.

• Webex sites have standard templates that can be deleted.

Show or Hide Scheduling Templates for Webex Events

1. You can view the services you have available in https://admin.webex.com as a customer, and under Meetings, you can select Sites in the Customer View.
2. You can change the settings for any Webex site by selecting it from the drop-down menu and clicking on Configure Site.
3. Select Scheduling Templates from the Webex Events menu.
4. A template can be displayed or hidden by checking or unchecking the check box in the Make Visible column.
5. Then click the Update button.

Set the Default Scheduling Template for Webex Events

1. It is possible to view the customer view by going to http://admin.webex.com/cms and then selecting the Meetings category under the Meetings tab.
2. You can change the settings for any Webex site by selecting it from the drop-down menu and clicking on Configure Site.
3. You will find Scheduling Templates under Webex Events.
4. You can choose your default template in the column titled Set as Default.
5. Then click the Update button.

Delete Scheduling Templates for Webex Events

1. Under Meetings, select Sites in the customer view. From here, you can select Sites under Meetings in the customer view of https://admin.webex.com.
2. You can change the settings for any Webex site by selecting it from the drop-down menu and clicking on Configure Site.
3. Select Scheduling Templates from the Webex Events menu.
4. For each template you wish to delete, make sure you check the corresponding check box.
5. Then click the Template(s) button.

Frequently Asked Questions