Managing Zoom Events session and event types

There is an option for either a meeting session or a webinar session in the event creation flow that the host or event organizer can select. It is useful when the host wishes to invite more than 1,000 participants to an event or if the host wishes for the event to be run in a more controlled environment if more than 1,000 guests will be attending.

You will be able to create Webinars and Meetings as a host and create sessions for them. Events and sessions involving webinars are held on the Zoom Webinars platform, and events and sessions involving meetings are held on the Zoom Meetings platform. Event hosts have the option of choosing the type of event that best suits how they would like their participants to interact and experience the event.

This article covers:

• How to choose an event or session type

  • Choose a Webinar event or session

  • Choose a Meeting event or session

• How to create a Webinar event or session in the event creation flow

  • Create a webinar session for multiple sessions or single session events

  • Create a Webinar recurring event series

• How to create a Meeting event or session in the event creation flow

  • Create a Meeting session for multiple sessions or single session events

  • Create a Meeting recurring event series

Prerequisites for managing Zoom Events session and event types

• Zoom desktop client

  • Windows: 5.8.6 or higher

  • macOS: 5.8.6 or higher

• Zoom mobile client

  • iOS: 5.8.6 or higher

  • Android: 5.8.6 or higher

• Pro, Business, Enterprise, or Education account

• Stripe or PayPal Business account is required to create paid events

• Zoom Events license

How to choose an event or session type for your attendees

A Webinar event or session is different from a Meeting event or session in terms of the amount of participation that attendees are allowed during the event.

As a result of webinars, hosts are able to present to a larger audience and have more control over the presentation, attendees, and panelists than in traditional webinar sessions. Additionally, Zoom Webinar attendees can use a feature called Webinar Reactions, which allows the presenter to get real-time feedback from the audience as well as other panelists during the webinar.

As a result of the meetings events/sessions, there is a greater chance for attendees and hosts to interact and there are more opportunities to engage. You can customize this type of event/session based on your preferences and those of your attendees.

Choose a Webinar event or session

The host is responsible for presenting and controlling the event throughout the duration of the event. Audio and video will not be enabled for attendees, but they will be able to interact with the host and panelists through these features (if they are enabled for that feature):

• Chat

• Q&A

Choose a Meeting event or session

In order to participate in the event (if this feature is enabled), attendees need to turn on the following features on their device:

• Audio

• Video

• Chat

How to create a Webinar event or session in the event creation flow

The audience can be kept from being distracted by webinar events if they are conducted online. A person can only turn on video and audio for an event if they are the host, co-host, or panelist.

Create a webinar session for multiple sessions or single session events

1. Zoom Events can be accessed by signing in.

2. It is possible to create a multi-session event or a single session event.

3. You can upload a session or manually add a session in the Sessions tab.

4. In the section Select the type of event you want to create, click on Webinar.

5. The rest of the event information will be entered in the flow of creating an event.

6. Then click on the Save button.

Create a Webinar recurring event series

1. Zoom Events can be accessed by signing in.

2. You can create recurring events by creating a series event.

3. The Webinar option is located under the Select the event type you wish to create section under the Basic Information tab for the event.

4. The rest of the information for the event needs to be entered.

5. Then click on Save & Continue to continue.

How to create a Meeting event or session in the event creation flow

As a way of encouraging audience participation, meeting events can be set up so that all attendees and alternate hosts can turn on their video and audio.

Create a Meeting session for multiple sessions or single session events

1. Zoom Events can be accessed by signing in.

2. It is possible to create a multi-session event or a single session event.

3. You can upload a session or manually add a session in the Sessions tab.

4. When prompted to select the type of event you wish to create, choose Meeting from the list.

5. In the event creation flow, you will need to enter the rest of the event information.

6. Then click on the Save button.

Create a Meeting recurring event series

1. Zoom Events can be accessed by signing in.

2. You can create recurring events by creating a series event.

3. There is a meeting type option under Select the event type you wish to create under the Basic Information tab of the event.

4. Please enter the remainder of the event information in the field below.

5. You will be prompted to click Save & Continue.

All content and images credit goes to https://support.zoom.us