Reform work styles with Remote work [work from Home] tools! Online task/time management

In recent years, as part of work style reforms, more and more people are working outside the company, such as remote work and working from home.

You can concentrate on your own work without being overwhelmed by miscellaneous work, so if you make good use of it, it will lead to more efficient work.

However, when introducing remote work, it is necessary to prepare an environment and tools that enable remote work properly.

Here, we explain the background of the increasing number of companies introducing remote work and the advantages and disadvantages of remote work tools.

We also introduce what kind of tools you need for remote work, so please refer to it.

 

What is remote work/work from home?

Remote work is a word that connects “Remote” and “Work”, and as the name implies, it means “work in a remote place”.

This refers to the way people work at home or in a cafe, etc. without going to the company where they are employed or a designated workplace.

“Telework” and “Nomad work” are words with similar meanings.

In addition, working from home refers to the working style centered on working from home, even among remote work.

This is a convenient way of working for people who have difficulty moving to the company due to various reasons, such as moving due to a partner’s transfer or family care.

First, let’s take a closer look at why and why more companies are adopting remote work and telecommuting.

 

Why remote work gets attention

The background of the spread of remote work and telecommuting is the evolution of the Internet environment.

Most people now own PCs and smartphones.

Space where Wi-Fi can be used for free has also expanded, making it possible to use the Internet from anywhere.

It also has a wealth of tools such as email, chat, and web conferencing, making it easy to communicate with remote people.

Previously, this work style was adopted only in some occupations such as engineers and designers, but the introduction is rapidly expanding due to the evolution of ICT technology.

 

Advantages and disadvantages of introducing tools

What are the advantages and disadvantages of introducing remote work and working from home?

Let’s compare the advantages and disadvantages of remote work from both companies and employees.

 

Advantages of introduction

The following are some of the advantages of introducing remote work for companies.

  • We can secure excellent human resources both in Japan and overseas
  • Can save office expenses

Currently, the shortage of human resources is a big issue, and how to secure excellent human resources is a challenge for companies.

By introducing remote work, it is possible to hire human resources who could not be hired due to work location and family circumstances.

Also, if the number of people who use the office by remote work is reduced, it will be possible to reduce costs such as rent and utilities.

The benefits for employees include the following.

  • Reducing the stress of commuting
  • I can concentrate on my work wherever I like
  • Easily compatible with childcare and nursing care

If your home is away from your office, daily commuting is a heavy burden.

If you can work remotely, you can work at or near your home, reducing commuting time and cutting transportation costs.

By dedicating the time you spend commuting to work, you can also improve your work-life balance.

 

Disadvantages of introduction

Although remote work has many advantages, it also has the following disadvantages.

  • Communication is difficult
  • Attendance management and evaluation becomes difficult
  • It is necessary to improve the environment such as security measures

The introduction of remote work reduces the chances of face-to-face conversations.

It can be said that there are disadvantages because fewer opportunities like this can come up with unexpected ideas from a little chat inside the company.

In addition, it will be necessary to create an environment where you can properly manage the time management of start-up and end-of-work and the results of your work.

In order to eliminate these disadvantages, it is essential to introduce various tools available online.

From now on, I will introduce the tools that I would like to consider with the introduction of remote work.

 

Essential tools for remote work

With the widespread use of remote work and work from home, tools suitable for these work styles have appeared one after another.

If you use the tools, you can communicate smoothly and manage attendance even when working remotely.

Finally, let’s see what kind of tools there are for remote work.

 

Virtual office

Virtual Office is a tool that allows you to interact in a virtual office created online.

By operating your own avatar, you can communicate with people in the office by voice or text.

The feature is that you can talk to each employee in the office, not to a specific person.

 

Groupware

Groupware is a tool that combines various functions such as individual chat, bulletin board, calendar, file sharing.

By collecting data and information in groupware, you can quickly inform all participants.

Also, chat and SNS will continue to flow, but with groupware, you can search later and organize by category.

You can accumulate know-how and use it as a single manual.

 

Task management tools

In remote work, it is essential to manage the progress status of who is doing what work.

If you introduce a task management tool, you can check the person in charge of each task and the progress status at a glance.

Since the team can manage each other’s tasks through the tools, it will be easier to sort work.

 

Attendance management tool

Attendance management tools can be used to manage the start and end times of remote work employees and to confirm their enrollment.

In the case of remote work, the employee’s attendance status cannot be seen, so there may be cases where only the time is recorded and no work is actually performed.

In order to improve productivity, it can be said that it is important to manage time with attendance management tools.

 

Communication tools (chat/web conference)

Web conferencing and video conferencing are some of the tools you can use to communicate with your remote workforce.

Unlike telephone calls and emails, Web conferences and video conferences allow you to talk while looking at the other party’s face on the screen.

It is recommended because you can proceed with the meeting as if you were talking face-to-face.

You can also use it for presentations because you can share materials and PC screens.

 

Summary

  • Remote work is a way of working that works outside the company.
  • There are various advantages such as reducing the burden of commuting and securing excellent human resources
  • In order to proceed smoothly with remote work, it is essential to introduce tools that can manage tasks and time.

Remote work and telecommuting are work styles that benefit both companies and employees.

The functions of various tools are also substantial, so why not try remote work at this opportunity?

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