Requiring authentication to join a meeting/webinar in zoom app

Hosts can restrict meeting attendees and webinar attendees to Zoom users whose email addresses match a specific domain if authentication profiles are configured by an admin. Users from a certain organization or verified users can be excluded from the participant list. Authentication profiles can be configured in more detail here.

The participant will be prompted to sign in if they are not signed into Zoom before joining the meeting or webinar. To join, participants are prompted to switch accounts if they are logged in with the wrong email domain.

The admin can also enable authentication exceptions so that hosts can specify email addresses that differ from the specified domain but can still join the meeting without authentication. Whether or not guest lecturers can attend meetings and webinars depends on the school’s policies. For example, an exception can be created if only signed-in users can attend meetings and webinars. A unique meeting invite link will be sent to participants who have been added as authentication exceptions.

Prerequisites for requiring authentication

• Accounts for Pros, Businesses, Schools, or Enterprises

• The Zoom desktop client is as follows:

  • The latest version of Windows is 5.0.0 (23168.0427)

  • The macOS version must be 5.0.0 (23161.0427) or higher

• App for Zoom:

  • The Android version must be at least 5.0.0 (23161.0427)

  • The iOS version must be 5.0.0 (23161.0427) or higher

• Client for Zoom

How to enable or disable authentication profiles at the user level

Accounts must be configured with authentication profiles. You can enable or disable authentication profiles at the user level once your admin has configured them at the account level.

The following steps can be taken to either enable or disable the ability to join meetings only with authenticated users:

1. The Zoom web portal can be accessed by signing in.

2. Click the Settings link in the navigation menu at the top of the screen.

3. The Meeting tab will appear once you click on it.

4. To enable or disable the Only authenticated users can join meetings feature, you need to click the toggle button under Security.

5. It may be necessary to click Enable or Disable if a verification dialog appears so that the change can be verified.
   

   Note: There are two types of locked options: those that have been locked either at a group or account level, or if the option is grayed out. Please get in touch with your Zoom administrator if you need assistance.

How to require authentication to join a meeting or webinar

1. Log in to the Zoom web portal by entering your username and password.

2. Make an appointment for a meeting or a webinar.

3. You should click the option Require authentication to join the meeting or the webinar under Meeting Options or Webinar Options.

4. It is possible to select the authentication profile from the drop-down list of authentication profiles if there are several authentication profiles configured.

How to add authentication exceptions

If you are an admin user who has enabled authentication exceptions for all instances of a recurring meeting, then you can add authentication exceptions to all instances of the recurring meeting, or to a single instance of the recurring meeting.

Add to a new meeting

1. The Zoom web portal can be accessed by signing in.

2. I would like to schedule a meeting with you.

3. Select Generate Automatically from the Meeting ID drop-down menu.

4. You will need to select the checkbox next to Require authentication before you can join the group under Security. You can find more information about this in the previous section.

5. Click the Add button next to the Authentication Exception field.

6. The name and e-mail address of the guest participant should be entered here.

7. To add more exceptions, click the Add Participant button (optional).

8. Then click the Save button.

9. If you would like to schedule another meeting, click the Save button to save your meeting settings.

Add to an existing meeting

1. The Zoom web portal can be accessed by signing in.

2. Click on Meetings from the navigation menu at the top of the screen.

3. Once you’ve located the meeting for which you wish to add an authentication exception, click Edita to make the necessary changes.

4. Depending on your preference, you can either select Edit This Occurrence or Edit All Occurrences in the Edit Recurring Meeting dialog box.

5. Authentication Exceptions can be added by clicking on the Add button next to it.

6. Then click on the Add Participant button.

7. The name and e-mail address of the guest participant should be entered here.

8. To add more exceptions, click the Add Participant button (optional).

9. Save the file by clicking the Save button.

10. Click on the Save button once you have made any necessary changes to the meeting settings.

FAQ?

All images and contents credit goes to help.support.zoom.us.com