Reserving other Zoom Rooms with a scheduling display

Your users can reserve any Zoom Room available from a scheduling display if your organization has more than one Zoom Room. Uploading a floor map to Zoom’s web portal is necessary to configure this option. As a result, you can designate on the floor map the areas that correspond to the Zoom Rooms. These Zoom Rooms can be viewed on a floor map and reserved by using a calendar schedule.

This article covers:

• How to add a floor map
• How to reserve Zoom Rooms

Prerequisites for reserving other Zoom Rooms with a scheduling display

• Scheduling display configured for Zoom Room controller
• App version 4.5.0 (147.0829) or higher of Zoom Rooms for iPad
• Version 4.5.0 (40516.0903) or higher of the Zoom Rooms App for Android
• For account owners or administrators
• Has been added to Zoom’s web portal with a floor map

How to add a floor map

• As an administrator, you can edit the account settings by logging into the Zoom web portal.
• To do so, click the Zoom Rooms link in the navigation menu.
• Choose Floors from the drop-down menu.
• You can add a floor map by clicking Edit next to the floor you want.
• Go to the Workspace tab.
• Select Add Floor Map.
• Once you have chosen your floor map, you will want to upload it.
  Note: A .JPG or .PNG file with a maximum size of 5MB must be used.
• To move the rooms on the map, click and drag the rooms listed on the left.
  On the page, you will see a blue square.
  Note: In order to appear on this list, Zoom Rooms must belong to a location hierarchy.
• Click the image’s white edges and drag your cursor across the screen to adjust the size of the blue square (optional).
  If you click the icons below, you can also draw the shape yourself, change the shape back to a square, or change it to a circle.
• Save your work by clicking the checkmark or discard it by clicking the X icon.

• You can return to the previous page by clicking Close.

How to reserve Zoom Rooms

• You can reserve a Zoom Room by tapping the Reserve button on the scheduling display.

• Choose another room from the list.

• Locate another available room using the floor map, then tap its location on the screen to begin the reservation process.

• You can select a room that is not shown on the floor map by tapping the floor name at the top of the scheduling display. You can also display all rooms on your campus by tapping the campus name at the top of the scheduling display.

• You can schedule a room by tapping Reserve.